How to organize and use your first calendar | Kristoffer | Skillshare

How to organize and use your first calendar

Kristoffer, Student

How to organize and use your first calendar

Kristoffer, Student

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8 Lessons (13m)
    • 1. I - INTRODUCTION

      1:00
    • 2. II - COLOR CODING

      3:42
    • 3. III - SYMBOLS

      2:00
    • 4. IV - INTERACTIVE ELEMENTS

      1:15
    • 5. V - CREATIVITY

      0:44
    • 6. VI - CALENDAR EXAMPLE

      1:34
    • 7. VII - MAINTAINING YOUR CALENDAR

      2:26
    • 8. VIII - THE END

      0:28
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About This Class

Hello and Welcome.

This is a short introductory class meant for people who are new to using a calendar and wants to learn the tools for creating their own system for managing their time most effectively.

This class is great for anybody who wants more structure and overview in their life. Busy people or people with lots of activities with deadlines might find the knowledge within this class especially useful. This might be people such as

- Students

- Entrepreneurs

- Organizers

In this class, I will cover things like

- Colour Coding

- Symbols

- Managing your calendar

And much more.

Music: http://www.bensound.com

Meet Your Teacher

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Kristoffer

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Transcripts

1. I - INTRODUCTION: hello and welcome in this class, I will be teaching you how to set up and manage your calendar in the most effective way possible. This class aims to teach you how to set up your own system for managing your time. There the activities With the help of a calendar at the end of the class, you should have all the tools necessary to create your own calendar system for managing your own time. Best in the class of goes such things as color coding, symbols, interact developments, creativity, a calendar example and maintaining your calendar. This class is great for both newcomers and people who have been using a calendar for a long time. This class gives some concrete examples of how you set up your counting system, but it also focuses on teaching you the individual parts of making up a calendar and allowing you to forge your own system that works best free 2. II - COLOR CODING: one of the best ways to keep your calendar manageable and effective is with the use of color coding. I will go through two different methods of doing so. Method one will be oriented towards individual calendars that only you yourself use that the two is oriented towards a shared calendar used by two people or more. Finally, I will go through how these two methods also have the ability to be mixed. So to begin with, Method one, let's say you were just to take your pencil black Sharpie and simply fill out your calendar . It might look something like this. Now this is OK, but the fact that all of the different types of activities are the same color makes it really difficult to quickly get an overview of your plans. Instead, divide your most common activities up into groups, and each group gets a distinct color. Some examples of groups might include homework, work assignments, meeting, family activity, social activity and birthdays. Okay, so let's divide our activities into four distinct groups. Work is gonna be read, assignments is gonna be blue, and family is gonna be green. Social is gonna be pink. Now let's see how this looks on our calendar, All right, so this is instantly, a lot easier to quickly get an overview off. Every unique group stands apart from each other. This is how within one for color coding your calendar works is very simple and also highly effective. Now. Method to is meant for calendars that are shared between two or more people. There's a simpler and a more complex way of using the method, and we will start with the simple one. Now let's again bring back our calendar using only the black Fund. But this time the activities written on the calendar is not one person's activities but to people's activities. Now this is even more of a mess than in Method one. Not only can we not differentiate between the different activities, but we can also not differentiate whose is whose. So to solve this, we will give each person their own unique color red and blue. Now let's see the calendar again with these colors. Now we can clear differentiate between who is the owner of what activities and the two activities labeled with their own color green shows, which activities both people are attending. This really is really is one of the most simple and easy is used calendar systems. There is now a more advanced version of this system deals with the problem that even though we can now differentiate between the different people's activities, we can't sell the groups of activities apart because we're not using colors to defer entry people instead of groups of activities. Instead of just assigning each person a specific color, you assigned them a color scheme. So for the same example of two people using the same calendar, we give each three different colors within the same color scheme. Now each person could differentiate between both persons and types of activities. However, this system can feel a little too busy and complicated. For that reason, we will now move on to a different alternative to differentiate between types of activities while also maintaining color differentiation between people with the help of symbols 3. III - SYMBOLS: symbols is a great way to visualize, communicate information and gain an organized overview over your calendar. So we're going to keep the simple to person color coding from before, where one person has red and the other blue. Now that of writing the word of the activity. We simply replace that with a simple that represents that group. So for this example that I set up the following system, a triangle will be work meeting on other work related activities. A circle will be homework assignments for other school related activities. A rectangle would be a family related event, and a star will be a social event with friends or maybe a date. Now we take each of these and color code them according to each of the two people using the calendar. Now this calendar is very organized. The color coding makes it extremely clear which person has which activities he's and what activities air shared. The symbols make it clear which types of activities it is, and since we aren't writing out an entire word for what the activity is, but instead just using a small simple, it also leaves room for more activities in the calendar and writing in specific time for events that have starting points for deadlines. Now, if remembering these symbols, it's hard to you, you can simply add notes onto the calendar to remind you of each symbols, meaning another way of making the simple, easy to remember and also making your calendar a bit more personal and fund is to use custom symbols instead of mathematical shapes. Make up your own symbol that it's easy to draw and use that instead that might look something like this. 4. IV - INTERACTIVE ELEMENTS: interactive elements are parts of your calendar that are interactive and help you with organizing your life. One of the simplest and most useful interactive elements in a calendar is the option toe mark, different activities or tasks as finished in our example with assignments. It's great to have the option to mark when the assignment is done but turned in. This could be achieved in a number of different ways. The most simple is to include a circle next to simple and put out once the assignment has been completed. This function is not just for assignments or homework, but any activity in your calendar has a deadline or you want to be able to mark its done. Another interactive element you can use is if you want to take important information from the calendar review on the go. For example, if you know you need some specific items and set time off to go shopping in your calendar, along with the symbol, you can attach a removable sticker with the items you need to the calendar leading up to you. Go shopping. You will be reminded of which items you're missing, and you can continuously add to the list on the stake. Then once you had off the shop, you can simply remove the sticker from the calendar and take it with. 5. V - CREATIVITY: one of the most important aspects of your calendar is that you make it personal and fun. To maintain one great way of keeping your activity and efficiency alive is to innovate and personalize your calendar system. One great way of doing this is by being creative with your own. Simple is that you use in your calendar. Everybody has different routines and hobbies, and your calendar should reflect that in a creative way. In this version of the calendar, I have now added two more quite simple symbols that could be easily drawn and replicated. One is the church building to symbolize a religious event, and the other is the point of birth they had, which is my own personal simple to show that I have a birthday party coming up. 6. VI - CALENDAR EXAMPLE: all right, So to summarize everything, I want to show you an example of how all of these things we have learned might come together to form a complete and unique calendar system. This calendar is an example of a calendar shared by two people. One of them has to call the red and the other has to come in blue. Symbols are used to show activities. Both people use the same symbols. All right, so let's first go over the different symbols and what groups activities they represent. The tie is a symbol that I have chosen to represent work in this case sheet with an A. On it is what I have chosen to represent school assignments in this case, the cocktail. It's a symbol. After 100% social events friends, the house is a symbol. Life shows into represent family events. The dollar sign is the symbol I've chosen for planned shopping trips, and lastly, I chose a birthday cake as my simple for birthdays. Now, because the system is using symbols, not entire words have also been able to fit in time stamps and deadlines for different activities. I also decided to use Interact development of having a circle to fill out next to the assignments, to keep track of whether they're done or not. I also decided to include a sticker along with my shopping exigency, where I can write down items that I need to remember now. This is a quite simple but very effective example of how your own calendar might look with your own system in place. 7. VII - MAINTAINING YOUR CALENDAR: Once you have your system in place, there's a few good tips for how to maintain it effectively and using active. Make sure you stick to your system. One of the most important parts of keeping your calendar effective and easy for yourself to understand is to stick to the system you choose. Of course, you should change things around in the beginning when you're still finding things out for later, if you find that certain aspects could be more clear and effective. But once you have a system that works for you, you should be very conservative about changing it. Constantly changing color scheme, or which symbols used for different groups of activities will make it harder to haven't easy to manage calendar. He wants to get to a point where you can easily decipher your calendar just quickly glancing it. Don't flatter your calendar. You should to the best of your ability, try to keep your calendar relatively simple and not too cluttered with activities. There's a big difference between the calendar and it's do list. You don't need to add every single thing that you plan on doing to your calendar. This will clutter your calendar. Also forcing your system to become a lot more complex and entangled. Stick with it, especially in the beginning. It could be a bit hard to really get started with a calendar if you aren't used to having. But one of the most important things is that you use it active, especially in the beginning. By actively using it, you will get used to your own system a lot faster and make the calendar stick together. Choose a specific time or day to prepare your calendar. This part of maintaining your calendar will vary a lot, depending on how predictable your calendar is, but the best way of sticking to your calendar Keeping your system stable is to pick a specific time. What day to answer all of your information into your into your calendar and updated. If you know pretty much everything in month out, you might just want to pick either the last or first day of the month to be. The day updates your calendar for next month. If your horizon for when you know your schedule shorter, you might want to pick a specific brief day to be the day you update your calendar for the next week. Sunday is a great option for many, since it is the last day before a new week starts 8. VIII - THE END: All right, so that was an introduction to how to structure and make your own calendar. You should now be prepared to formulate your own system for your calendar and execute on that system. What I want you to do for your class project is to craft your own system for organizing your calendar on upload a photo of your calendar accompanied with an explanation for how you decided to organize your calendar. All right, that was it. Good bye.