How to Start & Run an Accountability Mastermind | Dana Malstaff | Skillshare

How to Start & Run an Accountability Mastermind

Dana Malstaff, Business & Content Strategist

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5 Lessons (31m) View My Notes
    • 1. Welcome! Want Help Starting Your Own Accountability Mastermind?

    • 2. Why Start a Mastermind & Accountability Group

    • 3. How to Structure & Assemble Your Mastermind

    • 4. Your First Meeting

    • 5. How to Collaboratively Run Your Group


About This Class

When it comes to starting and running a business, the hardest part can be constantly having to make decisions. Figuring out how to organize your time, stay accountable, and make everything happen without a mental meltdown can be a real challenge. We need likeminded people to bounce ideas off of, and help us feel connected and valued. The best solution is to join a mastermind. 

In no time at all this course will show you how to find your people, how to run the calls, how to get the most out of the group, and how to keep it going without taking up a bunch of your time. 

If you have never created your own mastermind you should start right now. And if you are in the coaching business then you can use this course to create your own paid groups as well.

I can't wait to see you inside. 


1. Welcome! Want Help Starting Your Own Accountability Mastermind?: I have a question for you. What is the difference between a good idea and a great idea? It's having a sounding board to bounce your ideas off of, to challenge you, to get you excited, to make you fight for what you believe in. What's the difference between a project that you are thinking about doing and a project that actually gets finished and launched into the world? It's accountability. Now where do you get both of these things? You get them from peer to peer accountability, masterminds. Now, how do you start one? How do you put one together? How do you make it happen? How do you find those people that you know when you like and you trust Well, that's what this course is all about? I'm Dan, um, all staff. I am the founder of Boss. Mom and I have spent the last four years building a seven figure business helping Mom entrepreneurs start businesses online, and we have launched so many masterminds we've taken all of the information we know about how you can launch your own free peer to peer accountability mastermind group and put it into this short 30 minute course. So you can go out and find your people the right people and know how to easily start, run and continue these amazing gems within our businesses and our lives. I will tell you that business is people that putting things into the world and making amazing things happen is so contingent on the relationships that we have and the ability for people that we know and trust and connect with to help make our ideas better. When you know that this is so true to the success of you and your business, then you are going to jump on the chance to come in and just 30 minutes. Have everything you need to start your own group. Plus is a bonus. If you have a business where you want to be able to run masterminds within your business, this is the template that you need. So I am so excited to see you inside Hoppin get started and let's change the world 2. Why Start a Mastermind & Accountability Group: welcome to starting a peer to peer mastermind group. How to assemble and run accountability and think tank groups. This is a really, really great skill and tool to have for you not just to put your own groups together, but also if you want to be able to train other people how to do this if you have ah, coaching practice, said these air. Really, this is a really good tactic to not have to pay to have a good group together. And it's always good to have an accountability group. It's always good. I always have one. Um, sometimes I'm in paid ones, but I like to always have one that's non paid. Um, because then it's much more about, ah, how we conserve each other as opposed to in a paid one where, um, there is a master sort of coach at play there. So this was mainly about helping you start your peer to peer mastermind group butts useful for other things as well. So it's important to know every mind needs friendly contact with other minds for food, for expansion and growth with us in here, because I believe that that we are better with each other. It doesn't matter if you're an introvert and you think things out. I'm an extrovert, and I like to talk things out. So masterminds for extroverts or even more so important not just for the accountability, um, and other people's ideas, but because my ideas are better when I speak them as opposed to think them. For those of you that think out your ideas, you're going to want to do pre work beforehand, and then the mastermind is going to really help you assess those ideas, which is really important. So what is the mastermind group? The coordination of knowledge and effort of two or more people who work towards a definite purpose in the spirit of harmony? I love this definition by my by pulling help because, um, it truly is a collaborative experience, and I'm gonna talk more about the do's and don't send how to put these together. Ah, but it's important to recognize that a mastermind group is something where your working together, even though you have different businesses, that doesn't matter. You guys air now going to be a a sort of a team, a sort of support system for each other now our definitions. A group of 3 to 5 smart, highly committed peers who meet once every ah week or two, where each other works to solve one problem and the others offer support and ideas. That's the simplest layman's terms of what it is. Right, Um, and and I'm gonna talk more about size. I'm going to talk more about commitment. And we talked about frequency so you guys can actually get my recommendations about exactly how I would put, um, a mastermind group together. So why start a mastermind? Uh, really, when we are thinking about what we want to accomplish in our business, in my opinion, you should always have a mastermind to support you. You start a mastermind because it is a necessary component of validating your ideas within a small, concentrated group, having accountability and being challenged. So the structure of a master mind actually moves your business for, because you'll achieve clear direction and improved results. You do that because you aren't living in your own silo. People are going to to ask you to explain why you did something. You're going to be able to brainstorm out ideas, right? You're gonna be able to get really time support for people that you trust and respect that are going to help you understand what they would do next. In a situation you make better decisions because when you know other people are going to ah , have to hear them, you make better decisions. Even now leave it this way. This is a two fold because not only is the group going to help you make decisions, right, should I go path, air path beat right. But when you know, you have to tell a certain small group of people what you did and why you are going to make different decisions and this is a good thing. If I had a nickel for every time I was going to do something, and then I would tell somebody my mastermind group and they would go, you know, is that how you would recommend that to your clients? And I would say No, no, it's not how I would recommend to my clients. You make decisions in your business that aren't always necessarily based on your expertise . Or let's put it this way. Even if it is your expertise, you don't do it the way that you would tell may be your clients to do it, because it's you and your business and your in it, and you're just completely there and involved, which means that sometimes you need the outside perspective to jog you back into the space where you're making the decision so you will make better decisions not just because of the collaborative component, but just from the existence of the peer to peer mastermind itself will help you rethink what you're doing. You'll develop personally as well as professionally. This is because you have other people that you have a dynamic with instead of you sitting at your desk and just doing doing doing all day. There's a strategic component of what you're doing in your business that begins to develop when you have a mastermind group. When you are, uh, consistently meeting with a small group of people for the purpose of discussing your businesses, bettering your businesses and moving each other forward, there's a camaraderie that happens there. But there's also a growth of how you approach your business, a growth of how you approach commitment and relationships. It's a really beautiful thing that will just naturally progress because you're doing it. It also boosts yourselves of community, your sense of community and connection. Um, when you begin to commit to something like this, there is it is something that will just create that commitment for your business for the relationships that you have around you. Um, that camaraderie, like I was saying that you have often builds into really deep friendships on it could be a really powerful, powerful component of your business. Now, if you're watching this training, I probably didn't need to convince you to start a mastermind. However, it does take a little bit of time and effort to pull one together. So I wanted to make sure that you understand that that it's not just about ah, couple people hanging out talking about business. A mastermind is about a collaboration is about connection is about trust about commitment. And when you find the right people to do that with some wonderful, beautiful, magical things can happen. So why don't we hop in and actually show you how to structure a peer to peer mastermind 3. How to Structure & Assemble Your Mastermind: So let's get started with planning your peer to peer mastermind group. So here the dues and the dotes of planning your group. I want you to do this. I want you to find people. It's similar business levels. A Ethan, you. There's nothing worse than having a mastermind group that you put together where you feel like you're just coaching people. You don't want that to happen. You want to find people that are. It's similar levels to you. You want to find people that you respect and get along with. This is so incredibly important. You need to find people where you actually would take their advice. If they're gonna tell you something, you can't listen to them and then go do something else. You would actually take these people whose advice Now that doesn't mean that you always do everything that your mastermind group says right. You may choose to do something different, but you do need to take their advice in terms of listening to it, respecting it, internalizing it and have it. Have it help make decisions for you or help it help you make decisions and what you keep the group to 3 to 4 people I know in the beginning, we did say 3 to 5. I do think five is pushing it. Don't have a mastermind group of eight or anything like that. What you're do, What you do is you want something super tight knit and something where you can all have have have space to talk within the hour or so. That your meeting, Um And and so I think three is the perfect number. If you can get highly committed people because it becomes very close knit, you guys become very connected and can be very helpful in each other's businesses. Four is okay, five is pushing it. Really? Anything over five is gonna is gonna be hard pressed to make it actually work the way you want Teoh from a commitment standpoint now, making sure everyone is committed. What does that mean? Committed me that they're actually going to show up. They you're gonna have rules on whether they show up or not. What happens? That may sound strict, but if you want to have a mastermind that works, everybody has to be truly committed to showing up and being there. It's really important. One of the most important cornerstones off the mastermind group is that everybody commits to actually be there and find complementary is not competitors. This is super important. You don't want to have a group of people where you all do the same thing because then when you have ideas, all of you're going to want to execute them. And that's gonna become, ah, hard, right. Um, what you want is you want to learn from other people's situations that are similar enough to what you might do. That it's helpful but different enough within the industry on what it is that you dio that you're not competing against each other. That's the nice sweet spot. Here's the don't don't make your group too big, Okay? Don't try to meet too often. Um, I really am. I'll make a recommendation on frequency, But don't try to meet too often because the meeting together becomes something that makes you feel productive as opposed to the action you take after the meeting. Let people in because they are. Don't let people in because they're your friend. Um, now, that doesn't mean you don't know people you should know. You don't have to know everybody in your master. I've been invited to ones that have worked out really nicely, but you need to not have your best friend. I don't have mastermind groups with my best friends because it's very hard to manage that because even while I love and respect them, um, were too close to each other. I need you need him to be a little bit farther away than your best friend's. Don't have too many people that do the same thing, right? So that competitive component don't be competitors be complimentary on expected client out of the group. Don't do that. You are not going to hire these people. These people aren't going to hire you. In some instances, maybe that happens on occasion. The mastermind group them in right now. It one of them was a past client. But that said, Ah, you've got toe recognize that you're going to be giving free advice. They're going to be giving free advice to you if you're if you're your end goal is to simply hire them his clients than you're going to lose the collaborative, um, and giving dynamic of a mastermind that makes it hard for it to work. All right. Prepping before you begin said the time of your first meeting. Obviously, that's pretty easy, right? Um, make sure everyone understands this is a must show meeting. This is where the commitment starts, right? Each member should think about what they want and how they want to contribute to the group . So when you go out and you reach out to the people that you want to, ah, to connect with this convey, be in a ah, in the boss mom group. This could be in other groups that you're in this maybe people that you have gone to events with those kinds of things that you're in courses with a few of the rays of your business course. Then that might be a good place to go and find people to create. Appeared of her mastermind there. Um, the workbook for this is going to walk you through a little bit of how to think through who might be good complementary. So you'll have that. But that's a good, uh, you know, thing to think about is who you're inviting you. You either already know some good people on it are going to invite them or you're going to want to think through, Um, who that could be. Now, if you're not sure at all, who would be in your mastermind group? Um, think through what are the complementary characteristics of somebody that would work with you. So if you are, um, not detail oriented, maybe having someone who is detail oriented, right? You see, high strategy, they're going to see more day to day people who do what you do, but for a different industry, right? So maybe they're making courses and content doing all those things where they're doing it for a completely different industry than what you're doing it for. Um, think about what those those things are. And then you can go out into a group and say, Hey, I'm looking for a mastermind to create a mastermind. Um, with just some close knit people, Here's what I'm looking for. Since you need to be to respect each other, I would think about who do you see in the online spaces on that you connect with and not somebody who is much farther along the newer behind the new, um, somebody that is right in that in that same level of business as you, um, when you think about what you want. Ah, and how you want to contribute. It's just something that everybody needs to think about before they come on. Ah, come into that first meeting, right? Is what do they actually want to get out of it? Where is the biggest areas that they want help in their business? Um And then how? How can they contribute? What are their one of their strengths and gifts that they can offer up to the group? Okay, so those are some super easy do's and don't when it comes to sort of starting the mastermind all together. Now, let's talk about your actual first meeting that you have, um, and how we run that. 4. Your First Meeting : Now it's time for your first peer to peer mastermind group meeting. Yea. All right. So this is Ah, this is one of the things that you're gonna need going to need to do for your first meeting . Make your decisions on how frequently you're going to meet your communication channels and your meeting structure. Now. Surprise, Surprise. I have feelings and beliefs on all of those, and I'm going to tell you mine, uh, you are free to really do what you want that is going to work best for you and your group. Um, but I'm gonna tell you some best practice. So frequency, I say meet bi weekly. You can totally meat every week. However, I find that it's hard to get, um, all the things done that you would need to do Each week it becomes a little bit come for someone to get busy, Um, and hard to keep up. If you want a mastermind that stands the test of time, as in at least a year of being together, then I think weekly is too frequently. Um ah, you are going to have other communication channels, which I'll talk about and ah, and that is going to supplement when you talk. So if you're meeting weekly, it can It can overtake your life a little bit. Um, if you meet monthly, too much happens within the month. And then, uh, it's hard to get rial advice in connection happening with everybody in the group. So I say bi weekly every other week is a really good pace for a mastermind now. Communication channel options. Um, we do zoom, um, or, ah, you know any any other, um, meeting room thing. But you want to see each other. That's very important. I think not. Just having it is a call. You want to see each other's face to face. That's how the meetings take place. Outside of that, you might have a, um, a group email. You might have a group Facebook messenger. You might have a Trillo board together. You might use slack. Slack is is more of like a typed out like a messenger version of, you know, kind of trailer. We sort of thing. Um, I used Boxer Boxer. It's a free tool that you download onto your phone, and it's a little bit of a walkie talkie tool, and me and the two other girls. In my current mastermind, we often boxer back and forth. There's a lot of communication that happens for us every single week. Within that space, we ask each other questions, tell each other wins. But there's no formal structure to that. The formal structure is within the every other week call, and then we can just connect her as much or as little as we want. And since we formed good friendships, we also chat about other things that we want to support each other with as well. You can have a Facebook group. My only hesitation there is because the group is so small. Um, it's gonna be more intimate to communicate through something like Boxer or a messenger thing or email, although email if you get too much email and it's gonna be hard to connect with each other through email, so I recommend a messenger Trillo Slack Boxer, sort of whichever one of those air tools that you all use to communicate with each other. Meeting structure, All right, meeting structure. There's there's several different ways that you can run meetings. Ultimately, you can do what feels right for you. Here's the structure that I'd like to use after having been in and run many, many mastermind groups. You start with a few minutes of your hellos, right? Everybody needs to try to show up on time. Commitment, as I said, is massively important. Say your hellos. After a minute or two, two minutes shares, each person goes around and you're going to say something that worked. Something that didn't. And what? Your biggest challenges. Okay, um, you know, this can be people often say these air wins these air failures. I just like to say something that worked. What worked for you this week? What didn't work for you this week over this over the last two weeks. And what's one of your biggest challenges? Okay, so that everybody does that rapid fire around the room. Now you have 15 minute hot seats where each of you go through and you say, you know, you get they get space to say, What's that challenge that they have? If you have three people in a group than every single call, all three of you can be in a hot seat. Have you have four people then? Then that means you're gonna have to have either 10 minute hot seats. Um or Ah, have, um, you know, or have more than an hour of time that you guys were meeting together, right? So I would recommend not meeting more than an hour so you'd make them 10 minute hot seats. If you have four people in the group, this is why I tell you don't want more Onley having one or two people be in the hot seat. Every other week I find doesn't work as well. Is everybody getting a chance to talk now as somebody in the group, if I don't have anything going on, Life is peachy and everything is wonderful. Um, then I I can volunteer to give up my time for for somebody else within the mastermind to talk about them. But what I you know you want that power and you want that because you're there to learn just as much as you are there to to be helped. And so if you have something really pressing going on, but it's somebody else's turned to be in the hot seat, then that creates a dynamic that isn't as good as if everybody gets to get helped within the call. So I'm a big proponent of everybody. Gets a hot see 10 minutes if there's four people, 15 minutes. If there's three people, um, where you get to say what's going on Another is a very specific structure to that that we have in the workbook. The very specific structure is you have a minute where you know where you tell them what the challenges then there is. Ah, a little bit of time for them to ask. Clarifying questions. There's clarifying questions. Um, art advice. They're not giving you advice yet. They're just asking you questions. Then there's a little bit of time where they discuss without you really interjecting what some options are. And then, as you've listened to that, which is really hard to not talk during that time. But it's very good practice toe. Have people listen to people talk about what it is that you're challenges. You come in and say These are the ideas. I like to tease the gaps. I see. Here's where I may need extra support, and that's how a nice little hot seat runs. It creates space for you to have to clarify what the problem is. It allows them to ask questions so you can dig deeper into it. It allows you to listen objectively while people are discussing your challenge. And it gives them space without you talking to have bring their ideas to life. And then you get to end with saying what other information you need, what you really liked or was, you know, confused about or concerned or excited about. It rounds up nicely. So then you do the hot seats. And at the end, a couple minutes of takeaways. What do you know? What action you gonna take on it? How are you gonna hold each other accountable to the next meeting? Um, And each time you do that now, I will say that if someone has had a major lesson learned, or when they might do doobie, you might. Guys, as a group decided to do a debrief, um, for that situation. So they had a big launch. They had a product they created. They had a situation that happened that might warrant mawr time. That's not about being a hot seat. That's about them debriefing you guys on what worked and didn't work. Um, for that particular situation, we've had those in our masterminds, and they could be massively helpful for somebody to unpack what happened during a certain situation. But as a group, you want to decide that that's where you're going to spend your time now, here, the meeting roles and these should rotate. So you've got the reminder, the time keeper in the facilitator. The reminder is the one that just make sure everybody said knows that the meeting is happening next Thursday and everybody shows up. So it's a super easy one. Right? Um, the timekeeper is the person that keeps everybody on pace. They're the person that says OK, uh, you know, we're coming up to five minutes of the of the hot seat. We need to make sure we hop into this portion of it. Okay? Everybody were wrapping up, you know, and in the facilitator just helps keep conversation going. Okay. Just helps keep the conversation going. Now, I actually think that this all three roles could be filled by one person. Ah, but it needs to rotate. Okay. Needs to rotate. So if one person is the reminder the time keeper in the facilitator, then you need to rotate them that each time you guys meet. It's a different person that way. Not only does the burden not lie on one person, but it also doesn't feel like one person is the master leader of the group, which you don't want to dio. And ultimately you're ready to have your first meeting and hop in and really start to connect and make change with each other. 5. How to Collaboratively Run Your Group: Now that you've gotten started with your mastermind, it's time to keep it going. Um, if you could be in the mastermind for a good year. I know people that have been in Mass Ryan's for multiple years. Um, and it really just depends on the dynamic. And if your guys businesses are growing together, Um, but at least a year if it's a good mastermind, is a really good length of time to be connected. So how do you do that? Um, commitment is key. There must be consequences for missing too many meetings if somebody loses commitment. And I and it's totally understandable if something is ah, you know, a life situation. Something like that is happening. However, um, then that person should either be replaced for the time being. Step out, um, and come back in later. The communication niece needs toe happen. That commitment is paramount if they're not showing up to calls. If everybody's not in good communication than a mastermind, does not work. So decide, um, that if they miss more than two meetings in a row than an open discussion has to happen, make those ground rules first, because if you do, then when it happens. You don't feel icky about saying on I don't know. Should we say something? They haven't been here a couple times. The communication lines have already been set as to when you're going to come to somebody, they know that if they miss, you know more than one. That conversation is going to be had when authentic communication shuts off sodas, creativity and support. If you guys run into issues, you have to have to have to talk to the group. It is a good lesson for you and growth, Um, and ah, and maturity of your business. If you have hard conversations, if somebody is dominating the space, if someone is not committed if you feel like they're just, uh isn't there taking your right guys ideas, but they're not contributing? Um, there's a bunch of different things that go wrong because we're all people were all humans and the dynamic might change if you and you and we don't always choose the right group in the first time, right? You may find that two of the three people are amazing. One person falls off and then the perfect third person comes in, so don't beat yourself up. If the first round of this isn't, um, isn't exactly what it's going to end up as hopefully you get it right the first time. But we don't always do that. So, um, the the authentic communication is that you have to communicate. You have to tell each other. Look, if somebody feels a certain way, we have to be honest with each other. We have to be vulnerable with each other to say what's working, what's not working, not just in our businesses but within this group that is massively important. Notice each other's strength and receive and give help freely. Like I said, this isn't about getting client work from each other is about truly being open and helping with helping full with each other. So make sure you do that, Um, you want to recognize if somebody strength is in planning or strategy? If somebody strength is in marketing, if somebody strength is in breaking things down, whatever their strength, their start toe let those people own those strength within the group and help you in that space. It's not about just it's not about coaching each other right. It's about giving good advice and lending our expertise within that space to each other and create a safe space where you can challenge each other as well. A celebrate right? So you want to say yes, Let's celebrate each other's winds. Let's get excited. I know my my group boxers each other. When we do something that's awesome and exciting and show screenshots and talk about it and all those kinds of things, we also challenge each other. It's our job not to just listen to each other. It's our job as a mastermind to think tanking, collaborate. And that means that that that the people within your group have to say, Are you sure that's the right choice? Could you do it a different way? Now? The thing toe that's really important went within a group is that all the ideas that people put out didn't do not mean that they're all the ideas you have to take. Everybody's gonna put out ideas, you're gonna weigh the options and then make a decision. But if you don't have any of those other options except for your own, that it makes it really hard to be successful. And don't don't be surprised if you become best friends, Um, or at least good friends. Ah, the people that you're going to spend this time with you are going to bond in a really special way. Ah, and if you get the group right, that is going to be really wonderful, long lasting relationships. So you know, I mean, ultimately the mastermind Such a beautiful concept, there is a principle through which you can accomplish in one year more than you would accomplish within a lifetime without it in a lifetime. If you depended entirely on your own efforts and success, we want people to surround us. And we want that commitment and that accountability, Um and that that structure that will help us actually move our businesses forward, help us make decisions and be decisive, Which is one of the hardest things to do in our business and could be so incredibly powerful for you. And I hope that you choose to use thes ground rules to help you get started. Now, don't forget the businesses are built on sharing your journey So as you ah, work through this when you get your mastermind together. If you're looking for the mastermind, if you have questions post them in the boss mom community or other communities that you hang out in but create that buzz to let people know. Hey, I'm up leveling my business. I've put together a mastermind. I'm super excited about it. Hey, is anybody else done this? That kind of thing? Um, this is not one where you're gonna have, You know, ask them how you should structure it or things like that. Use this course for that. But it's a good idea to let people know where you're at in your journey. That's always good for your business and for visibility. All right, that is it for me. I cannot wait to see the masterminds you put together on one amazing things you guys put out into the world.