How to Prioritize Your To Do List / Goals | Shane Kluiter | Skillshare

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How to Prioritize Your To Do List / Goals

teacher avatar Shane Kluiter, Knowledge is Power

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Taught by industry leaders & working professionals
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Watch this class and thousands more

Get unlimited access to every class
Taught by industry leaders & working professionals
Topics include illustration, design, photography, and more

Lessons in This Class

2 Lessons (11m)
    • 1. How to prioritize your to do list introduction

      0:35
    • 2. Prioritizing video

      10:30
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About This Class

How can you hack your to do list and get more done? 

By organizing it in a way that will achieve your most important goals / tasks. In this course you will learn how to do that and benefits of organizing by importance. 

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Shane Kluiter

Knowledge is Power

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Transcripts

1. How to prioritize your to do list introduction: Hi, this is Shane. And in this course, we're going to go over how priority has your to do list. So you want to look at what we can do to figure out how to get more done faster and to make sure we're prioritizing the major things that we want to get done. There's a few different techniques you can use when we're gonna go over. This is a little counterintuitive. It's something that most people overlook, but it's the simplest way for you to actually go through your list and make it very simple and easy to get everything done. 2. Prioritizing video: So the first thing we're gonna do is obviously one of list all the things that we want to do. This isn't so we're putting in importance right now. This is so that we can take it. Look and say this is how we wanted visualize their goals, right? This is literally everything. You can use a mind map brainstorm to straw the whole list. You might even be useful toe. Just write it on a whole bunch of index cards so that you can slide them around later and just reorganized. Don't worry about prioritizing right now. Just make a list. This approach is a little counterintuitive. Instead of establishing the most important thing that you need to dio we want established the least important thing to do. So what could What is the least important thing on your list if it didn't happen and wouldn't make a diversity of life, But something that should happen just doesn't have to happen right now. So we're gonna find the least important item, and we're gonna work our way up, right? We're starting at the bottom of our list. What this does for us is it makes us evaluate the list a little differently. So instead of giving everything and importance and value, we're trying to establish what's not important or what's obviously least important. So we're gonna say this is the item that if we don't get it done, it could wait till tomorrow on. Everything will be fine. We're working our way up. What this does is it forces you not only to look at it a different way. It forces you to look at this problem in a way that can be solved by you. Reverse engineering it. So once you get to the top, you know that's your most important thing because you've already ruled everything out. It's a process of elimination. Not only does that get you know where you're trying to get faster, where you have that answer of what's my most important thing, you have the answer of what's my least important. Think everything in the middle by following a strategy you are insuring that you're always able to complete your most important tasks. You can use this in business. You can use this at home. So, for instance, if I'm managing accounts right, I know that ABC companies, my biggest account, they bring in the most revenue. They're 25% of my book of business at my small business, right. They're very important to me. They have an order that's very important, that I get that filled and filled entirely. Manager maintain that relationship. A smaller order from a smaller customer may not be as important to me, so I want to make sure ABC is taking care of their my priority customer right now because they're 25% of my revenue. I still need my smaller customers, but the first thing I do is I want to make sure that customer gets the problem from a manager I like come in and take a look at everything I need to do. I might have to do performance evaluations for all of my employees, and I might also need to make a new plan for what we're gonna do in 2020. I might need to make a new arrangement for what we're gonna do when we train new hires, but I need to evaluate which of those is actually the most important. Is my team's performance down? If so, I might actually end up putting the performance evaluations far ahead of everything else if when I'm laying out my list, I say not least important thing is performance evaluations every doing well right now. That could wait another week. What I really know, I need to dio is if I don't have my new Heidar set up created when we hired five people next month. As we're growing, we're going to be a little bit in a tight spot because we don't have a point. So when you establish, or at least for our most important work, from their benefits come and oftentimes the most important things we dio difficult and by eliminating everything else and leaving us with only that we have forcing ourselves to do it. So say there's a really difficult thing at the top of your list. It probably isn't something you really want to dio health here, creating a list of just These are the things I have to dio. And then these are the order. I want to do them. Well, a lot of times you're not gonna put that most important thing at the top. You're gonna put it probably somewhere closer to the bottom because you don't like it or makes you uncomfortable. It's something you're not going to enjoy. It makes it difficult to want to do it by making yourself realize this is what's most important. We force that to the top of the list. Maybe it's coin a client to tell them some bad news, but they need to know now so they can make adjustments for it. Maybe it's doing something around the house that you don't want to do for me. I hate more in the long So when I have to Milan, I'm old lawn right away at the day. I'm gonna do it. This first thing I do, I'm up early. I'm alone. I get it all the way, something I just really don't enjoy doing. But it's gone. It's done because all the time I get to that point running along. Usually the most important part house work left the difficult task in life are typically who wants that have the highest value to you. So don't take care of my lawn. I'm gonna get mice. Don't take care of my lawn. My wife's gonna be unhappy, my neighbors, and to be unhappy because my lawns got look ugly, right? If I don't compute my customers appropriately. If I don't prioritize them and ensure that I'm talking to them, they're not gonna think that I can't family value them. So they're very high value customers for me. I'm gonna want to ensure that I'm making them. No, they are of the utmost priority for me. I'm not prioritized them over other things that I have to dio and in doing so, make my life a lot easier. With this, we can also follow what's hold this small task method. That's where you're going to take a series of small tasks that add up to completing a whole project or to do list. So say, when I create my to do list. I've got a few really big items on there, and they seem daunting just having them on the list. But I know I have to get him down. I can take those items that I could break them into smaller parts. That's pretty easy to do. One of the steps involved. How do I prioritise those again? What's the most important part off completing this overall goal that I could break it down that way? Well, this allows me to do is silicon gaining some progress, feeling getting momentum because I'm completing all of these small tasks to really get towards the end goal, which is obviously looking at my to do list, getting the project done, and there's taking care of with all of this. There's a few things you want to remember, so don't forget that is important to be realistic about timeframes. If you know a task is gonna take you 20 to 30 minutes and you've got 20 tasks that I'll take you that long, then you know it's gonna take you 10 hours to do the same planet for an eight hour day and especially don't plan to just work the brakes to get more done. Because going really just make it harder for you to get more than you're gonna get burnt out right? Don't plan more than you can Realistically, dio and don't plan more than what you would expect somebody else to get done. It's very easy to just go into a situation. Say this is everything I have to dio. I have so much to do. Everything I have to do is so important and you just push yourself and work yourself to a point where you get so much anxiety over finishing things that you don't actually get anything done. So it's important to really just take that moment to step back and say, Realistically, knowing myself. This is what I can get done in this time frame. This is how much of this list is going to be completed. Plan for breaks, take breaks, breaks or good between each fast. Take 15 minutes. Take five minutes if there a lot of really, really small tests. But move on from each task before starting another one. Take that time to reset and refocus. Plan for enjoyment. Well, you're building at your tasks. Don't forget that just because we're focusing on the important things, just trying to get things done, we can't add in things that we will enjoy. If we're planning to get a series of things done around the house, it doesn't mean we can't plan in the middle of that. To take a two hour break in the middle of the day and go see a movie doesn't mean we can't go meet a front for launch real quick and then come back and finish all the task that we're gonna complete planning enjoyment into your day into your life really makes a lot easier to get more tasks done. Because you've got that relaxation. You've got clipped in mind clarity because it's a stress relief. You get out, you do something else and you come back in your refresh. Right? So you want a plan for that? You also want plan for eruptions. So if I plan a 10 hour day with a two hour break in the middle, and I know the forearms were due to hours a break, Go do something fun and I want to for more hours of work, right? I know I'm gonna interrupted. It's important that I know that I made a call from a client. There's gonna be a problem at the company. Someone's gonna tell me this didn't ship to the right place. And we have to find a solution quickly. Someone could show up at the door and tell you any random problem. You don't know what's gonna happen. So be ready for interruptions because they're gonna happen. That's just the way life works. And knowing that they're gonna happen, we shouldn't be trust out by them, because when we're trying to plan what? We're gonna get done for the day. We should plan knowing there's going to be interruption. We're going to find time for enjoyment. And we're gonna take a break at some point cause we're human. And that's what we need. Thank you for taking this course. Really appreciate you taking the time to go through this.