How to Organise EVERYTHING in OneNote | Anthony Lees | Skillshare

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How to Organise EVERYTHING in OneNote

teacher avatar Anthony Lees

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Taught by industry leaders & working professionals
Topics include illustration, design, photography, and more

Watch this class and thousands more

Get unlimited access to every class
Taught by industry leaders & working professionals
Topics include illustration, design, photography, and more

Lessons in This Class

29 Lessons (2h 44m)
    • 1. Introduction

    • 2. What is OneNote?

    • 3. How to Get OneNote?

    • 4. Organising Content (Sections)

    • 5. Organising Content (Pages)

    • 6. Sharing

    • 7. Tasks and To Do Lists

    • 8. Getting Things Done

    • 9. Using and Making Templates

    • 10. Personal Finance

    • 11. Family Records

    • 12. Making Good Course Notes

    • 13. Making Reference Material

    • 14. Researching

    • 15. Your Second Brain

    • 16. Hobby Scrapbook (Crafts)

    • 17. Hobby Scrapbook (Other)

    • 18. Writing Journals

    • 19. Project Planning

    • 20. Trip Planning

    • 21. Printing To and From OneNote

    • 22. Learning Tools

    • 23. When To Use Each Version

    • 24. Bonus Other Tools

    • 25. Making a Notebook in Teams

    • 26. Making a Class Notebook in Teams (Education Accounts)

    • 27. Using the Class Notebook (Education Accounts)

    • 28. Class Task

    • 29. Summing Up

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About This Class

Hi guys, and welcome to my Skillshare course on mastering OneNote. As the title says, we are going to learn to organise EVERYTHING (or at least anything, if that's a little bold ;-) in OneNote. This means the course will take you from total novice through to competent and confident and along the way show you a wide range of situations where OneNote can be used.

Rather than going 'menu-by-menu' through the application, we will explore different contexts. We will use my example notebook which you are welcome to open and copy content and ideas from. By doing this we will learn the various editing, formatting and content tools that make OneNote brilliant, in an example of their best use. As such, some of the projects I show might not be your thing, but I'm sure the tools you take from it will be.

We will cover:

  • Organising sections, section groups, pages...
  • Adding text, images, notes, handwriting, videos, tables...
  • Adding tasks, tags, to do lists, templates...
  • Using all the versions of OneNote on all your devices
  • Adding content from other useful apps and plugins

With that in mind, here is the course notebook to help you along

Meet Your Teacher

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Anthony Lees


Hello, I'm Anthony.

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1. Introduction: Welcome to learn to organize and manage everything in one note. Hi, I'm Anthony. I've been an educator, speaker and Course Leader for 20 years now. And throughout that time I've used one note to manage my personal life, to run my own business, and to work within large organizations to manage projects across teams. We're going to have some fun together getting to know one note to go from complete novice through to expert. And as well as that lookup many contexts in which one note can help you organize both your personal and work-life. Over the years, I've attended webinars and courses, scoured YouTube and Google, and harvested all of the tips over time gradually that are useful in learning a product such as OneNote. As with all things from Microsoft, there are multiple ways to do anything without knowing what's the most efficient workflow that suits your lifestyle, you can get disheartened, demoralized very quickly. Well, one of the key strengths of OneNote is that actually it comes in multiple versions and as well as multiple versions. It's available on multiple platforms. So within this course, I've put together units that not just focus on the different aspects of how OneNote can be used, but also workflows that enable you to use those different devices when you're at your desk in work, when you're sat at home on a tablet and when you're out and about with your mobile phone to really look at what is the most efficient, economic, and fun way to use OneNote. Demonstrate and explain the various familiar and unfamiliar tools found in OneNote. But rather than going menu by menu, will learn them in the context of how they can be used for specific projects and tasks. In that way, some of the projects may not be your thing, but I'd encourage you to stick with it as the skills covered in each project will build on the last and help you develop into a confident, efficient OneNote user and open up new ways of working habits and skills that you'll find invaluable as you learned to organize content, manage tasks, and capture literally everything. Will also learn keyboard shortcuts and workflows that speed up your processes and look at the different versions of one note and when and where each is most useful. Finally, we'll look at how to extend OneNote with our dense plugins, templates and third-party services that integrate to add value on top of OneNote. What I hope separates this from other courses about OneNote is that throughout this course, the focus is also on exploration of ways to use OneNote to capture and organize your life. Whether you're looking to scrapbook, a hobby, make a shopping list through to managing your own business or coordinating a large team around you will cover this in the coming lessons, leveraging that power of one note. This is very much the course I wish I'd had when I was learning OneNote. I hope you join it and enjoy it. 2. What is OneNote?: Hi, thanks for joining the course. I'm really glad you're here. I look forward to getting to know you a little bit better through the comments and any work you might add to demonstrate with the project. Now the course project is going to be to choose between the various projects and routines that I show you throughout the course. And to create your own OneNote notebook using some of the tools that I demonstrate as well. So there is a course notebook which you can access through the course resources. And within that, you'll find all of the various examples that I'm demonstrating to you throughout the lessons. You can follow along with that notebook, or you can just dip in and out of it, or you can use it as templates to copy for yourself later. It's up to you entirely. Okay, let's get started. What is OneNote? Well, OneNote is for making notes and organizing notes. And through the work that we're going to look at it together now, we're going to see how you can use OneNote to retrieve an act on notes, really effectively saving you a lot of time and energy. Now there are different versions of one note. The first one is the OneNote desktop. This was previously called OneNote 2016, and you'll often see it called different things. So to keep things super simple here and avoid any confusion, we know that there is a version of OneNote that is just called one note. Now in this course, I'm going to be referring to it as OneNote desktop. And that is because I'm going to be using the word OneNote an awful lot. So you know that when I say OneNote desktop, I actually mean one note that was previously called OneNote 2016. Onenote desktop looks like this. There is also one note for Windows 10. This was previously called OneNote Universal App. One note for Windows 10 looks like this. One note can be used in the browser. And there is also a one note version with apps for phones and tablets, which looks like this. Onenote desktop looks very much like other Microsoft Office programs with a ribbon at the top, much as word and outlook would have the other three versions. One note for Windows 10 or Mac OS, the browser version, and the versions for your phones and tablets all have a very similar look. And this is part of Microsoft strategy to try to uniform the approach and the way that all of the apps behave on different platforms. All four of these versions can be used at the same time and move between them. So how does one note behave? Well, one note lives primarily in the Cloud through the browser. And that means that whatever device you're accessing it from, you can access it via the Cloud and download and cache or sink a local copy to your device. Meaning that whenever you make a change on whatever device you're accessing one note on, it will synchronize back to the Cloud and update the changes on all your other devices. On the right is a smart TV, which technically doesn't cache or sink the version of OneNote. But if you have a browser on your smart TV, it will let you even view your notebooks that way. This is the One Note course notebook. I'll show you how to access it in a little while. All of the content of everything that we share as part of this course can be found within the notebook and you can use it for reference or as templates to copy for yourself later if it's useful. So how is a notebook organized? Well, notebooks are the top method of organizing content. We saw my notebook list of moment ago in my Microsoft account. Each notebook is split up into Section groups, then intersections, and then into pages. And we think of this as an analogy, much like any other filing system. So your notebooks are like you're filing cabinets. That's what they look like within the notebook, OneNote desktop version. Then your section groups are like the ring binders within the section groups. They have that icon that looks like several tabs nested together. Then the sections are like the tabs within a ring binder. And you can see a tab that looks very similar, That's easy to remember. And then the pages within it are split up to look like that. So what we're going to do is look at how that organization system comes together. 3. How to Get OneNote?: Okay, let's look at how to get one note. Now, the first way to get one note is through a Microsoft account, which is free and allows you to store your notebooks via and access them on your devices. The other two ways are through either an education or enterprise or business subscription, which is now called M365 and was previously called Office 365. And when you use your personal Microsoft account, you store it in your personal OneDrive. And if you have a business or education account, then you would have a one drive business or use SharePoint or Teams. But neither of those options are relevant to what we're looking at today and there'll be covered in other courses. Okay, Let's have a look at how we get to OneNote. So from, you will be forwarded to what is now a page. And it looks like this. It's the home of one note on the internet and you have two choices. You can sign in if you already have a Microsoft account, but if you don't leave out, you need to choose sign up. Now choosing sign-up will ask you to create a Microsoft account. From that. When you choose to sign up and give your details, you will then be forwarded to what is now? with a Microsoft account, we'll give you access to all of the apps contained within your Microsoft account. Some of them look very familiar, like Word, Excel, PowerPoint, the sort of productivity apps that we're used to seeing. And one Drive, OneDrive is like having a Dropbox or an iCloud Drive or a Google Drive, any of those online storage facilities. And it's very useful to have in the context of one note, because this is how we're going to store all of our notebooks. Now, if I click on one note that I'll be taken to what is the OneNote page. Now, like all of the apps within, I can see what app I'm in from the top corner. I can download a copy of one note from here, and I can check my account or sign out of my account if I want to. I'm going to draw your attention briefly to this icon in the top left corner. All of your apps will have this icon here. And it's called lovingly the waffle. And from the waffle, I can get to all of the different apps that my account allows me to access, including one note, and that's what we're going to focus on today. Now, if you have an Office 365 enterprise or business or education account, then you will already know about the waffle. And when you go there you'll see different apps. But through a free Microsoft account, this is what you see. So when I click on this page to get here, I can see first of all, my notebooks in this list and the button to create a new one. And then any that are also shared with me as well. I can search if I've got lots up there. So we're going to look today at one note course notebook. That's the notebook that I've created ready for this course that you can use. And there's a link in the course description and notes as well. And it's the one that we're going to work our way through together. So you might want to have it handy to refer to. You might just want to access it at the end for reference or for useful templates. Right? When I click on that notebook, it opens the notebook here and you can see this notebook always. It also looks very busy. There's lots going on already and we'll talk about what those parts mean in a minute. If I want to make a completely new notebook, I would click on New and type in the name of the notebook I want there and click Create. So we're not going to do that now. That would be something that you may wish to do later. We're going to focus on what this notebook contains. The OneNote for Windows 10 app can be downloaded from the Windows Store. So here I type one note into the search box. If I sought by apps. It then shows me one note for Windows 10. For me it's showing as installed already. I just need to click Launch if I don't want to go to the Start menu. However, for you, it should say install, installing apps from the store is a really good way to get apps rather than downloading off the internet because it's safer and because the updates happen more smoothly. On the iPad version, you can see it looks very similar to the other apps. Here. Opening my account, it's going to look for my notes and bringing that notebook to few ticking that notebook allows me to then open it. At this point, you can see I see familiar tools across the top. And the section that in Section groups down the site as well. From the Apple Store, I can open the OneNote app on my phone. And here you can see the notebook and which again has a similar structure and layout. Should I turn my phone landscape, I see the expanded view. And here we see in the same layout, although dark mode, how the notebooks look like on the desktop and in the browser. So in summary, your Microsoft account, which is fray, allows you to login and access OneNote as well as the other Office apps. And that gives you five gigabyte of storage, which is enough certainly for most people in their personal use. Otherwise, a business or education license will give you further tools. And you may have those through an employer or through a school if you work in education. 4. Organising Content (Sections): Next we're going to have a look at how to organize content within notebooks. Let's take a look at how these different structures that we talked about earlier actually look in each version of the app. Remember, you can use any version of OneNote on any device to access your content. Here is the OneNote desktop app with our course notebook open. So here I can see on the desktop app, I have a ribbon at the top, much like other normal Office apps. I'm I have different menus within that ribbon that I can access. Down this left-hand side, I have my course notebooks as well as other notebooks that I can access here. I can close that list or unpin it from that. And then access that list as a drop-down list of notebooks. And I can use the pen to pin it back out. Above the page area. I have the sections on Section groups of this notebook. And the ones that are further along can be accessed from that little arrow at the end. And then for whatever section I'm on, I have the pages of that section down this side. We can see here there's only one page so far in this list, but I can add others with the Add Page option. I can move pages around by dragging them. And if I don't want one, I can right-click to access the context menu, which we'll look in more detail at later. And I can delete them from this list as well. There we go. A OneNote page can be zoomed in either direction. I'm scrolled in any direction as well. Onenote pages do not end. So if you need to add more content vertically or horizontally, you simply have to keep typing or move the mouse. And it will allow you to access that content. If I want to open or close notebooks, I can click on the notebook. Again, the right-click context menu. And I have a context menu here, including a close option. If I want to open notebooks, again, I have a context menu when I'm clicking not on the notebooks, but in the sidebar to open a notebook from there, which is the same as going to the File menu in the top left corner, and accessing familiar controls such as new and open. Here. Here I can see information about what's currently open. I also have options to open or make a new notebook from the locations that I'm signed into. Much like when we tried to in the browser. And I can click on Open and access notebooks that are already created for various accounts that I have on my most recent ones will appear in this list. At the top, you can see other options here to do with printing, sharing, exporting, and my account, which will have a look at a little bit later. Let's have a look at how that compares to the one note for Windows 10 or Mac OS app. You can see it's a lot more clean looking with much less Chrome work around the edge. So I still have a ribbon at the top. Changed by menus, but it's much more streamlined. Some of the options that were available in the other app are not available in this. So the choice of which to use will become clear to you over time based on what we look at. Now you can see I have this very site thin menu here, which gives me the options, first of all, to navigate. And that's why it's saying hi to navigation between my notebooks and my currently open notebooks are within this drop-down list here. And I can access more notebooks, much like the open control from this menu, which this time comes up as a pop-up where I can click and search and then choose notebooks that I want. I also have this search tool, which swaps out that navigation just for a search area. And then I have a recent list. So again, that's a slight change between the 21 that may govern which one you decide to use on a regular basis. Once I click on that option, I can hide that completely, much like I'm painting in the other version from here, rather than having a horizontal menu and then sections along the top and pages down the side. In this more modern version of OneNote, I have everything in one location. So here is the same notebook. We have the sections such as contents that we are on and you can see how the page is structured there. I can do very similar things with making sections wider and page titles wider. But then all of my section groups and sections are then folded up here with little arrows. So here, clicking on an arrow opens this drop-down. And then within it I have sections and pages within that. So here I see my sections and Section groups folded up in one vertical menu. It also means I can only see one notebook at a time, which is a slight change. So let's look at making new structures. I'm going to click on this first section, group testing structures to give myself a place to play. And this is what a completely clean notebooks looks like when you open a new notebook, it has a plus at the top, ready to add a new section. Let's click it. I'm going to call this contents. There we go. So I double-clicked on it, just like double-clicking on it now would allow me to change its title again. And then you can see the plus is moved along and I can add further titles this way. So let's add another one called champ to imaginatively. And you can see I can move between them. And interestingly, when I click on a new tab, the color of the top is replicated down the side in the color of the page layouts as well. Now as well, It's not Plus tab. I can right-click in this area, which gives me the option to make a new section, but also a new section group. So if I click on new section group, this is now where I can make a group with sections inside it. So I'm going to call this something like books, just to give me an area of interest. Okay, and then let's do, let's right-click again and choose another section group. Okay, Let's Tikal movies. So it looks like I'm making myself a database at the moment, doesn't it? Here we go, Let's go into books. So I click on books and I see the same structure I saw before here. So I could add a contents here. Let us say I'm going to, I'm going to add a tab for fiction. Whoops. Let's add a tab for nonfiction as well. Hey, we go. So now I can move between my tabs and identify easily what I'm on. I'm from this area within a section group. You can see I've got this arrow at the top there that allows me now to come back up a level. And that's how to help yourself work out where you are. So clicking Backup that level takes me out of books to the structure above. Now there's another way in OneNote desktop that I can look to see where I am. And that's via this little arrow at the side. So if I click on Expand here, you can see I now have this vertical view. Shows me all of the sections on Section groups of my notebook, but without having to go into them and drill down through them. Now that we're back in the Windows 10 or Mac OS version, let's just have a look at how that expanded list is similar in this version of the app. Here we can say on the desktop version how that structure is replicated there and because it's sinking across all my versions, now, this new testing structures area has appeared to that. So depending on how you like to view your content in notebooks will depend on whether you like to use this version of the app. Either with notebooks closed and tabs along the top, or whether you draw the use of this version of the app where everything is kept down the side. Let's give this new contents page a title. There we go imaginatively. I've called this front page contents. And you can see that the title I put here is replicated in the page title down the side. That's how you change those. And it's also been given a date and timestamp based on when the page was created. And by clicking on that, I can then if I need to go in and change that stamp or I can delete it and remove it completely if I want to clean up page. So let's look at adjusting some of these settings. Everything in both versions of OneNote really has a Content menu or a context menu. So let me right-click on this subsection. I mean, here you can see options to delete or move any of these sections. And the one I'm interested in now is Section color. So let's change this to red. And I like this because it means I can have similar color in different areas of the notebook. So let me go into books. And now I'm going to change the color to green. I'm going to do this for all of the areas in here. So that in my mind, they say area of this notebook is green. And if I went into movies like then it changed the movie genres in there to be a different color. So some people like different color tabs, I call it like having sections themed with the same color. We can do a similar thing to pages, and we'll look at that in a minute. I can also change the color of my notebooks. So here by right-clicking and choosing the context menu for this notebook, I can then go to properties. I'm within the you can see I can change the display name of the notebook, but I also have this facility to change the color of the notebook if I want to as well. I can also change where it's located if I want to. Let's look at how that facility behaves in this version of the app. So here I can click on any section, and I'll right-click to get my Contact Menu. And I've got midsection color here, and I can change it that way. So here I'm gonna change my section color to match. And then within this section group that I can fold and unfold like that, I'm then going to choose a new section color for those. There we go. So that tool is much more prominent in this version of the app. And you can see Section groups can't be colored here or in this version of the app. So from this point on, I'm going to demonstrate all of the facilities across both apps, but moving between the two interchangeably, and hopefully that won't be confusing. I just think it's really important that we understand that we have these facilities that can be accessed from both versions. You can also use one version on one device and the other version on a different device. Some people like to use the desktop version on a desktop computer, but on a tablet or a laptop, and use the other version of the app. So if you're free to use whichever suits you and move between them at well, lastly, in this section, if you accidentally delete something that you want to get back, there is a recycle bin for each notebook. So let's look to find the notebook recycle bin in this version of the app. I'm going to right-click on the notebook name. And down here I have Notebook recycle bin. And when I click on it, it will show me anything that's been deleted, which I can then choose to restore if I want to. Let's look at the other version. I'm from this version of the app. I'm going to again right-click on the notebook name. But here I see View deleted notes as the option. And again, clicking on it brings me to this version where I can choose to either delete something permanently or restore it, just like in the other version. So how do I copy things around? Well, I can drag and drop like this with sections or with pages like we did before, just like this. And if I right-click on a section, I have the option to move or copy it here, just like on a page, if I right-click, I have the option to move or copy there. Let's do that with this section. So we're going to go to Move or Copy. And then it brings up a new menu area here where I can go through my open notebooks so I can copy between notebooks as well. Let's follow that one up and you can see my other notebooks there. And then I can click on where I would like the section to be moved. And I have a choice here to either move it completely or just copy it to the new location. I'm clicking on. There we go. If I choose Copy, we'll learn me and I can go into movies and there is the area I put back. Similarly, I can use the vertical menu to do the same thing. Let's grab that one that I moved and bring it back. And how I've ended up with two contents here. And you can see it's renamed one so that they are not the same. Let's take that again now I'm going to drag and drop it into movies just to remind dragging and dropping. So sections can be copied. Section groups however, can only be moved. I cannot copy a section group. So in this version of the app, the options are very similar. Let me right-click on a section and I have the option to move or copy as before. I'm here, I have my vertical menu just the same that I can use to choose where the new section goes. So final thoughts on page structures in OneNote mean that we need to be really careful. Here. I've got inception because that's what it feels like to me when we use Section groups too much. It's possible to have Section groups inside each other. And if you have a really well thought out structure that can work really well for you if you're not so careful in how you organize it, It's really easy to lose things because you can have Section groups in Section groups, in Section groups in Section groups. And just like the film Inception, it's really hard to remember where anything is. So here's our lesson summary. We've looked at making sections and pages, how to nest sections, groups with inside each other, how to delete and how to use the recycle bin to bring things back on how to copy and move sections in section groups, as well as color-coding everything. But actually, we've not even looked at putting things on pages yet. So let's get to that in the next lesson. 5. Organising Content (Pages): Okay, we finally made it organizing content within pages. Let's add some content to see what we can do with it. So here in my test area again, I'm going to add a new section called Websites. And then within that, I'm going to add a section called research. What you're inside OneNote, a useful keyboard shortcut for this is controlled an N on a PC or Command and N if you're on a Mac. And that also starts a new page. And here's my chosen area for today. So I can start typing anywhere on the page and move that content around. And around it. We can see this text placeholder which has arrows. I can make this text box as wide or thinness I wish to. Here's some text I've pasted from Wikipedia. Just to add a little bit more information, you can see it's pulled the links as well. And like anything you paste into OneNote, It's given me a reference underneath to the page it's come from the first thing I'm going to do is clean it up. So let's highlight all the text I'm up in this formatting area. This tool is great because it's the clear role formatting tool. You can see it's now taken out anything that changes the formatting of the text. If I want to remove these links that I need to click on one and choose Open or edit, or actually I can remove the link. Let's very quickly remove these links for now just to clean up the texts completely. And let's add some more text. So here's a little bit more texts that you can see I've cleaned up as well, but kept the page length where it came from on Wikipedia. So now I'm going to click at the beginning and move down and type in some extra words around some of these. So I've puts it in what is a small heading. Let's see what I can do if I double-click on it, I get a small context menu where I can change things like font and font size, bold, italic, underline, and other emphasis tools, highlighting font color and that kind of structure as well as things like tasks, which we're going to have a little look at later. So we do have choices to make these things different manually. There is a style menu in OneNote. And here when I look at the style menu, there are pre-populated set of styles. Now, unlike some of the other Office programs, I can't change these. I can only use the ones that are there. So let's put in a second-level heading there. And I'm going to take some of the language that's used elsewhere and make this into headings as well. So let's make that a second level heading. Here we go. Just to make it a little bit easier for the reader. There we go. And you can see I can start to move things around like this. And you can see I can copy and paste very similarly to the way I count in other programs. Right here, I have, as we said, a set of style options, as well as the manual formatting tools that we expect to see from other things. And we're going to explore some of these over some of the use cases that we have a little look at in a little while, this type of page, perhaps I wouldn't want the time on, but I probably want the date if it's a reading record for myself to see when I found this information, Let's look at making the page a little bit more useful. So I'm now going to choose that format tool at the top that makes this bigger and smaller. And you can see I'm going to make it a little bit thinner. And then something else I'm gonna do is get back to Wikipedia. And from Wikipedia, I'm going to right-click and choose Copy Image. And then over here, I'm going to paste that image in. And you can see now it's got its own box around it where I can re-size. That's not a great way of doing it because you can see it doesn't maintain the aspect ratio. Let's undo that and zoom out a little bit. I'm going to grab the corner now, I'm here. I can re-size more easily and it keeps the ratio. Let's zoom back in a little bit. So now I've got a page that I've started to organize some content on. I've added a couple more pictures quickly. Let's just look at resizing and organizing this content. So I have some choices. Let's put that picture down below. One option for me would be to resize it and place it like this. But you can see one notice very object-based and lets me move things around it. Well, something else I might want to do might be to move around some of the text as well. So let's grab these two power of photographs. And I'm going to use Control X to cut them and then paste them separately. And you can see they have their own box. Let's pick up this image and move it around. You can see it moving in increments, not really smoothly as OneNote tries to organize it for me. And in fact, I'm going to move this map over here as well, and then move this content up so I can move content independently. And as I say, the Windows or Mac, short keys allow me to do that as well. Just like if I right-click on something and choose cut or copy and then paste option as well, like I would in any other program. Okay, So I've started to make my first page, including pictures and text of various types. Let's take this text and we'll start to look at changing color. Not sure I like that. Let's go to something and there we go. A little bit more interesting. And what I might also do in this case is changed the formatting. Let's make that see what happens when I change the layout. Here we go. So I've given that a little bit more emphasis at the start. And then let's zoom in to see my page in more detail. And you can see that page formatting, although purposeful, could also be a little bit meaningless in OneNote because you can move pages in and out and zoom. And because although you can print OneNote pages, primarily it's designed for organizing content to be viewed on devices. You can resize and move things around really easily by zooming the page as well. Hey, we can see in the OneNote for Windows 10 or Mac OS app, the structure has replicated as the pages sync to cross to this version. And the tools that I've used, just the same are much more quick to access here because I've got my style sheet on this Home tab here. And also the formatting tools that we could choose from here as well. Let's look at what else we can do to improve this page. So I'm going to click on the View menu. And here I have a range of other choices of what I can do to improve the page into including page color. Let's take this and I'm going to go for this yellow color to improve the page or that doesn't fit very well with the illustrations that were already there. Let's, that's a bit more interesting. There we go. Okay, so I can change the background color of the page. Also have this Rule Lines option which allows me to put lines or squares on the page. And we're going to come back to this a bit later when we look at digital inking and handwriting and annotating, I'm just going to remind you that it's there. So I've got page color options. I've also got on this version of OneNote, a draw tool. So here I can choose things to write with. If I've got access to a digital pen, I can hand write. I'm going to look at shapes to start with. And over here let me click on rectangle. And I'm going to freehand draw my rectangle with the mouse around some of these areas. So there we go. We can see it kind of choosing for me where it thinks I want to draw. Ok, and you can see I've drawn another box as well. Let's see how I did that. Well, I went and shows the colored pen that I wanted and then clicked on its color. Let's do that. And it's of a different willingness, kind of a blue. And then went back to shapes and chose the shape I wanted. Here we go. So although I'm making some slightly questionable color choices, you can see that it's possible to add objects as well. Around that. Here we are back in the desktop version of OneNote and you can see my new editions have linked back to this version as well. Let me click on one of these boxes and you can see I immediately get a choice for the properties of the pan where I can go in and change those qualities as well. I'm hoping this switching between versions isn't confusing. I'd really welcome feedback for that in the course feedback. But I'm hoping that this is allowing you to see the parallel features and what ways there are to do things in the different versions of OneNote as a way to help you choose which ones are most useful to you. But please do, let me know how that's working for you. Something else we can do is set a background image for a page. So let's make a new page. And then rather than doing Control V to paste, I'm just going to paste it with their formatting tools. Here's a picture again from the same Wikipedia page. Let's drag this out and make it big enough to be a background. And then I'm going to right-click on it and choose set to picture as background. There we go. Now you can see it's no longer in a text box of its own. But that textbox has now returned to being at the side and we can move it around completely independently of that background image. So colors and backgrounds can be set up in both versions of the notebook. If I click on the picture in the Windows 10 or MacOS version of the app. Here we see in this context menu set picture as background is available there as well. Finally, let's look at what adding other types of files to a page can do. So let's add a new page here and give it a title. And then I'm just going to drag it down out the way so we can see my desktop. And here you can see I've got this Mere cats article that I've been working on writing. If I drag it onto the page, I now have some choices. And that's because a OneNote page, all OneNote pages can be used to store lots of different file types. So these files can be put on the page and kept on the page quite separate to their original location. So here it gives me several choices. Let's see what happens if I include insert as attachment. So insert as attachment has put this document on the page as an object. Now this is great because I can write around it. I can scribble notes to myself. I can make a to-do list here of things to do to that. And all of those things will stay with that document. So it's a really nice way to manage documents as well as the work and the things that goes around those documents. All I have to be careful of is that if I do this a lot on my files are big. The notebook itself will get quite big. Let's undo that for a moment and have another guy. But let's drag it onto the page again. And this time, let's choose Insert as print out. Well, this isn't really my writing at the moment. This is the Wikipedia page borrowed again. Thank you very much, Wikipedia. You can see it inserting the printout. And it's thinking about it for a moment and it's going to put it on the page. Then let's have a look at what's happened there. In inserting it and printing it to the page for me, it's actually done a double job because it's taken that Word document and it's converted it to a PDF, which we can see, and then it's printed that PDF to the page. Let's have a look. Here we go. That Word document is now printed page by page on this page. Which again, sometimes it's a really nice way of having things because he or I can make my own notes next to it. I can make to-do lists. I can scribble with digital ink and highlight parts of this document there without actually changing the original. And this can be my working notes. So that's a really nice way to do this as well. Let's look at the third option. I'm dragging the file again on so here and the one I didn't choose with the top one upload to OneDrive and insert link. And this is an option that it will give me. That means that now the file isn't actually in the OneNote notebook. It's not being used as its file storage like a folder, the way the other two options were, this time this document has been put in my OneDrive, quite separate, and now it's being linked here into the notebook so that I can get to it. So this is an alternative if you do this a lot, that it might be really useful to you because rather than keeping their files on the page, it lets you link to them straight away from other pages, which again is a really nice option. And this works in both versions of OneNote, just dragging files onto the page. And there's so many different types of files, all sorts of Office documents, audio files, video files. You can do this with all they have to be careful of file size when they get pretty big. But you can do it with all sorts of different types of files. Keep them on OneNote pages, and keep your notes, your annotations, your to-do lists and things on that page with the file type. Lastly, let's look at alternatively to adding content taught to pages, what happens when we embed something on a page. So certain types of files, often video formats, can be embedded in a OneNote page. Let's go to YouTube to this Meerkat mischief video I found. I'm going to copy the URL and let's paste it straight to this page. And you can see it's actually pasted not just the link to the page, but this thumbnail of the video as well. And if I click on it, it will play on the page. This is really great because once again, I can add my own content around here, my own notes so I can watch it on the page and take notes from it. And that's really, really helpful way for me to be able to use video content within notebooks. Lastly, let's go to the browser version of OneNote, which we haven't looked out for a little while. And look how similarities in the browser with the same functions that I had in the desktop versions. So working in the browser is again, a really valid way of using OneNote notebooks. It's an alternative to having to download them and sync them offline. And a really useful way to be able to access your content may be just through bookmarking. So because this is a page or in their browser, we can bookmark the URL just like any other website page. I remember because you're using OneNote on the Mac OS or Windows desktop, all of the regular shortcuts that you might already know will work for those as well. That's things like control and X to cut Control and C to copy or Control and V to paste. And remember if you're on a Mac, then you're using command instead of control. So control or command Z to undo, or Control or Command Y to redo. If we look at the iOS version for iPhone, you can see here the same article which I can zoom in and out. And when I click on the article, I can bring up similar tools. Here. Scrolling left and right gives me access to all these shortcut tools. So we've looked at all the different things that we can put on a page and started to explore embedding files in pages. I'm storing files on pages. Next, we're going to look at what we can do to share that content to other people. 6. Sharing: We talked about OneNote notebooks living in the Cloud. And one way that we can access them is through the browser. Actually, if you're not sure that your notebook is up-to-date on a particular device. Looking at what it looks like in the browser is the best way to see what the real copy that is in the Cloud actually looks like. So I can see here in the browser, the actual notebook. Here I see the course notebook in OneNote desktop. And when I hover over the notebook name, I can see it says status sinking. If I right-click on here, I have two options. Sink this notebook now, which I can also do by holding down Shift and pressing 9 or notebook sync status. If I click sync this notebook, then you can see the grain sink icon appearing there. And every now and then that will appear on all my notebooks to show me that being sink quietly in the background and up to date. However, if I click on notebook sync status, that opens a new area where I can choose to sync manually the notebooks here. And I can also see the status and receive notifications about their status. If I look here at the OneNote for Windows 10 and Mac OS app, I can see a similar thing here. The triangle icon is telling me that it's not sinking. Let me right-click and choose Sync. Then I have familiar options for this notebook or all not all notebooks. I also have an icon at the top of the most recent version of OneNote here that shows me the current sync status. And again, that rotates with an icon when no one noticed sinking. And that's, let's look at how to share these notebooks with other people. So because they live in the Cloud, we can share them from that location without needing to do anything extra. Here in the browser version, let's look at how to do that first. So there's two ways I can do this. The first one is to click on the Share button in the top right corner, which brings up this dialogue. Or I could go to file in the top left corner and go down to share in that menu. And then the link there opens the same dialogue. I've got choices here. I can either share with anyone who can edit or I can change that to untick allow editing. So let's untick allow editing. And rather than typing in an e-mail address, which I could do under message and send it directly. I can copy that link. Here we go and just checking it says anyone with the link can view. I'm going to copy that. And then let's go to an e-mail in this e-mail version where I just wish to share a viewable copy of the notebook. I'm going to paste that link into here. I'm that way the person receiving this e-mail will just be able to view the notebook online. They could sink it offline, but it would still only be viewable. They wouldn't be able to edit it. Let's go back and change this now. To take, allow editing and apply that. On this time, if I copy the link this time it says can edit. Let's copy that. And in this version of the email, I would want them to be able to edit. And that link will let them do that. In the OneNote for Windows 10 and MacOS version of the app, I have a similar choice in the top right corner where I have share. And here I can do the same thing where I can put an email address and choose who can edit or who can view before I share that with them. This is also the same way that I can view this list of who concurrently access the notebook and change that afterwards. If I look at the desktop version of OneNote, I can go to File down to Share. And again, I have similar options here where I can share with people. I'm put their name and send a message. And I can choose here whether they can view or edit or I can get to share link. And there are my two links ready-made for me to copy. Just like in the other versions of OneNote, it's important to be aware that you cannot share part of a notebook. You can share a link to a particular part of the notebook. But in doing so, you share the entire notebook. So that's one of the reasons to split up different areas of your work and life into different notebooks. Here I've squashed in all of our thoughts because it was one notebook to share with you. But actually in real life, you would like I have separate notebooks here. You would want to have different notebooks because it may be that you want to share them with different people. And in the projects lessons ahead, we'll be looking at what may be different notebooks you might want and what projects might be useful to you when I share a notebook with someone else, it's even more important that it's easy to navigate. Let's look within our section groups again. So not the first one that we looked at earlier, but the next one, number one to-do lists. And in here, there's some areas that we're going to be looking at in the future. I want to work on this to make it a little bit more user-friendly. Let's take this text and I'm going to make it quite a lot bigger so that it's easy no matter what device I'm viewing it on. And let's move contents down. And I'm going to make that quite a bit bigger as well. And in here, I'm going to go to the insert menu. And this is a way that we can insert pictures. So before we looked at dragging and dropping pictures onto the page or copying and pasting, I can do the same thing here with pictures and choose one from my files. But actually I want to choose online picture. Now this is great because it gives me access to the Bing Search Tool from within OneNote. So here I'm just going to put tasks and see what comes up. I can use this filter tool to control better what I can see. I'm, I can also tick or untick Creative Commons to allow me to know whether the thing I'm using, I'm allowed to use or not. So let's grab that and insert it. There we go. That's a bit big, so we'll do what we did before and take the corner. Remember, aspect ratio is maintained by default unless we choose not to. And then let's bring the contents backup. So I put something of a more readable introduction to that. I still want that text a little bit bigger comparative to the logo. I think there we go, that's better. And then here in my contents, we could do underline or Control U, or Control I or Control B for any of these, let's just underline it and make it a bit more bold. There we are. Right now I'm, I've, rather than clicking elsewhere, I've just pressed Enter to start new lines. And then I'm going to look at making a contents menu for this area. So this could be the front page of the tasks notebook activities. It's just within our notebook, isn't it? I'm gonna go up to this tasks example, a section group, and right-click on here I have copy link to section group. So now I have a link that takes me straight to that place. Let's paste it Control V. Here we are. And then press Enter again. And I'm gonna do the same thing couple more times. Copy link and paste it there. And then let me do the same thing over here for the third one and paste it there. So now I have three links that go straight to those areas. Let's click on one. And it's taken me straight to that place. Let's go back now. There we are. So each of those links is a link straight to those places. Now, we can build menus to all sorts of things in this way using OneNote. And this is one of the great strengths of OneNote that we can build. Links that take us straight to other places in a notebook, but also across notebooks if we need to, or to external links as well. So if I wanted to make a link to this page, let's click on the Page, right-click and see the contexts Menu. Copy link to page that's going to be very useful later. Let me just paste that link so that you can see. And there we are. We have the contents link that will take me straight to this page and look at the link. It actually says one note colon and then the name of the page. And it's going to open it in one note. Let's get rid of that. Our final skill to do with sharing content in OneNote is to do with when you don't want to share. So I'm going to click on Task example a, which is the same as clicking on that tab there, and go into this to-do list. Now, it may be that I have some areas in my notebook that I don't want to share with the person I've shared the notebook with. Or another context is maybe that you just have one area of a notebook that is more sensitive and information that you don't want to share. So I'm going to right-click on the tab. And here I have the option to password protect this section. If I go to a page, I don't have that option, but I do have that option when I click on a section. So let's password protect this section. And it gives me a sidebar here. Section, my to-do list isn't password protected, set the password. And here I can set a password and let me type that one again. And it's telling me it cannot recover this data if I forget my password, so I must write it down or remember it in some way. There we are. And that's done. Let's look at that same area of the notebook, but in the OneNote for Windows 10 app this time, and here we can see my to-do lists now has a lock icon next to it to show me that it has password protection. And when I click on it, it wants me to put in that password before it will allow me into that section. And you can do that to any section within the notebook if I want to do that in this version of the app, Let's go to another section. Let's right-click there. And password protection is an option to add a password in this version of the app as well. So that's a summary of how to share notebooks and link directly to different parts of a notebook to make it easier to navigate around them. And also how to password protect certain sections within a notebook if you don't want it to be more easily viewed by others. 7. Tasks and To Do Lists: Okay, next, we're going to look at making lists and to-do lists in OneNote. And this is one of the things I think for task management that is absolutely brilliant about OneNote because it's so versatile in the way that you can do things with it. So for the next couple of lessons, we're going to look at some different approaches to managing tasks in one note, from time to time, we do all have to make lists, whether you treat it as a necessary evil, right through to properly geeking out about lists. That may be where I am. Everyone has to make a list now and then. So here's some systems in OneNote that will really help you to find a solution that works for you, right from the simplest of list through to properly content getting things done systems from the main page of the notebook. Let's go into the section one to-do lists. I'm in here. I've set up several examples of the way that you could manage tasks. He's the contents page that we made in the last activity. Let's look at tasks example 1. Now one way of doing this is in a notebook. Here we go. Let's press Enter and go back in. Now that we're in this section, I could just start adding tasks as a list here. Okay, So hey, water bill, There we go. Okay, Now I've got several tasks in a list, but they're not really to-do items yet. Let's highlight them. And now I've highlighted them. I'm going to go up to this tags area which is very powerful and we haven't explored it at all yet. And in this drop-down list, the top option which appears at the top of the list anyway, because it's the most recent thing used is to do. And what that does is put a tick box next to each task. Now, when I've done my jobs, I can tick them off. That's really, really helpful because I can go through and I can tick off my tasks as I get them done and untick them if I need to do them again. And because it's works like power graph structures, if I hit Enter at the end of the last one, then it goes straight out, gives me a tick box ready for the next task. So I can add tasks like that. Let's look at what else we can do with just that tool. Here I've spread out my tasks little bit more by giving them subheadings using the styles. Then also split them up into different paragraphs. I've kept them in one text box for now. Let's look at what we can do with the tags a little bit more. So one thing I can do is have section tags and start to organize using icons just to make things a little bit more interesting. And that's okay. That's one way I can make things a little bit more helpful. I could color code these sections that might be helpful to me, but actually having a list that expands and contracts keeps it simple. That's one way of doing things. Another way of doing things is to use the icons on the list itself. So let's look at what that looks like. Let's copy this across Control C to copy control V to paste. And there's a new version. And I'm going to take these icons out because it's going to confuse what I'm gonna do. Now, something I can do is use these tags which give me an icon, but use them to help start to manage my task lists a bit better. So by each type of task, I'm going to give it an icon, right, That's order. So I'm gonna put a link next to it, fixed bedroom door hinge. Well, I think I need to get somebody to come and do that, so I'll have to phone about that, check the wiring in the kitchen. Thoughts. I'm gonna give an idea because at this stage I just need to know a bit more about it and I can start to organize my tasks that way. Here I've given them icons associated with what needs to be done as a way to help me manage them. So the next step to this, maybe to use pages to allow me to have different areas of work focus. So now I've split our tasks into separate pages here in my domestic tasks with their icons, my finance tasks, and this time I've separated them by time do, and also my work tasks, which I've separated by priority level. Again, this is something that OneNote allows me to do really easily. Now with all of this, I then can use the tool to manage the tasks, again, to sort the tasks. So now they're all in different places, which is great because they're split up into the type of project they are. And I may only want to look at them at different times, but if I have some free time and I want to make a phone call, I really want to go to access all of my things that are tasked with phone number as their tag in one place, Let's use the Find Tags button, which now brings up a list of everything that has any tag. And let's see how I can sort it. So I can sort it here using group tags. And at the moment I'm sorting them by tag name because that's most helpful to me. And I've I've left show only unchecked items. But actually if I tick that, it will only show me the things that are unchecked. We'll actually, I want to see everything with its icon at the moment. Here we go. And now I can see these different tasks. I can see all of my phone calls together. I can see all of my things that I need to consider and think about in one place. Why is it showing me more than one? Well, it's showing me more than one of each because at the moment down here, it's searching this whole notebook. I can choose to make it search just this section. Let's do that. So now that I've chosen to search just this section which is my to-do list. It's searching all the pages in the to-do list. I'm bringing me all of those tasks and tags within this area. That's really handy so I can make these lists and keep them going as I go along. And something I might want to do each day or each week depending on how many tasks I have to manage is click on Create summary page. Now, I have a summary page which has just those things on it, but grouped and written down in the same way they were in this sidebar, which is tremendously helpful to me as a way to keep reorganizing my tasks so that I know what I have to do and the context to do with when I have to do it. Let's go into example bay and look at a slightly more complicated structure. So here now we've got sections for each area of our work. The same sections as before, but now you can see they've been put into sections of their own. And with these now it means that over time, we can build up lists here. I have pages for spring and summer for my domestic work, and I have week pages for each of my task lists to do with work. And again, I can set that up for finance. So again, we can use the Find Tags tool. And here we can search not just this section, but this section group, which means it's going to pull tasks from all of these sections and make one can sign list. And then we can create summary page. And that summary page I can then take to the front. Here we go. And then I've now got a new page with just the outstanding tasks for this week from all of my other sections. So it's a really nice way to manage all of that content. Example. See here, I've got separate sections for each of my work projects that are on the go. And it means I can have multiple pages within each project. So here's project B. And I've got the same kind of tools I had before. There's a couple of things I'm gonna do to help myself. First of all, this project. So this is one enormous task. So I'm going to use the Tab key to help me organize this slightly better, right? Collects social data actually is a task. But then let's move this down. I'm going to tap it in so that it's a subtask for that one. Likewise, that then needs to become a subtask, as does that and that one. This is now a lot easier for me to see. I can then take this task. I like it, bold it or change its colors. Just change its color for a minute to make it a little easier. So I can use the type tool as well as the icons for tags to help myself a little bit more to organize. Now from this point, I then need to think about the type of tasks I have. Now, one thing that you can do with Office if you're using the whole of office is to use the Outlook tasks tool itself. I can do this by making any text or action into an outlook task rather than just a OneNote task. So these one note tasks I can tick off, and it only really affects one note if I now choose sign follow-up actions. And let's rather than making it a OneNote task, let's go up to Outlook tasks and choose one of the flags up here. So I need to get this done. Let's say tomorrow, there we are. It's now put a flag in place and I can tick that flag in the same way I can take a task, but actually it links through to a proper outlook task. Here we can see that assigned follow-up actions has appeared as a task in my Outlook tasks list, which now it's some outlook task opens up all sorts of other wonderful things I can do a task management in office. However, at the moment we're just interested in OneNote. So back to OneNote. If we view this now in OneNote for Windows 10 or Mac OS, we see the same structures have been synchronized across. But also looking at this home menu, we still see that that tags facility is there if in a more clean layout. And we have this create new tag option as well that we haven't talked about yet. Which means I can define for myself an entirely new tag based on criteria that matter to me. So if I need to be able to mark something as an email or something to read or an IT or to discuss or anything like that. I can define using the featured or the full list of tags. A new tag that I want to include. If we take that idea back to OneNote for desktop, we see at the bottom of our tanks list, we also have customized tags that Let's now have a look at Project D to take this a step further. Here's a project completion log that I've setup for a project and I'm going to go through, I'm in the same way that I can use the tags tool to assign to do there. Let's do this a bit more quickly with control and one for each of these sections to mark them as tasks. Now, I would like to be able to reuse this over and over. I can right-click and choose copy. But actually I'd like to make this a template. Well, I can't do that in this version of OneNote yet, but I can't do it in this version of OneNote. And this is one of the reasons why for some people, they like to have this version of OneNote open on a device as well. So from this page where I now have this layout to that I'm going to use for lots and lots of projects over and over. I'm gonna go to the insert menu and over to page templates. So page templates here will allow me to access this side menu here and here I can choose from lots of existing templates. So there's templates for all sorts of things that I may wish to use. But what I want to do on this occasion, rather than choosing an existing one, to go down and choose Save Current Page as a template. So there's going to be an option here to make new templates available each time. But this time I'm going to choose Save Current pages, a template. And I'm going to give it a name I recognize because I want to be able to find it later on, just like here in this pop-up menu, I can choose a default template for this section later. Actually, I can do it at the same time as I make it. So such as default template for new pages in the current section. Let's do that. Unsafe. There we go. And now it's already selected it there. And this time now, although I'm in Project D still, when I add a new page, it adds the same template ready to be used. And every time I add it, I can start from a template version of that page. So using templates to help me is really, really useful as a way to speed up my workflows for personal domestic finance, business projects, anything where I might need to use the same content more than once. So if you've heard of or come across bullet journaling, you might realize that what we've just done together looks very similar to a basic bullet journaling system. I'll put some notes in the notebook itself so that you can find out more about that if that's something else that appeals to you. Okay, so that really helps us level up our task management for tasks and projects using pages and sections, as well as how to add tags, how to add tick boxes, and also Outlook tasks. And think about how we can use task summary pages and templates for help managing projects in a more efficient way. In OneNote. 8. Getting Things Done: Next, in this mid section of our OneNote course, we're going to be looking at David Allen's Getting Things Done methodology as it can be applied, using one notes to help you manage content and tasks and projects. I'm a big fan of getting things done or GTD. And it will really help us to understand some of the intricacies of how OneNote can be used to collect and organize information. So this time from the contents page, we're in the web browser version of OneNote and we're going to go down to number 2, GTD, and click on GTD method. Here we can see a quick way of understanding what David islands processes. And it's very simple in a way, you capture everything, needs your attention, all tasks or projects, or all underdone loops. He would call them things that need to be done. And following that, you clarify what they are. You organize them into the place. They should be, reflect on them regularly to make sure that you are not missing out on anything you should do and then continue to engage with it. And within that, you organize work into tasks, projects, and contexts. A very whistle-stop tour of what GTD is, how it applies to OneNote works very well because one note can collect lots of things from lots of sources. And this is thanks to its Cloud first strategy of being based in your OneDrive and sinking to everywhere else. So David Allen system might be over the top for some people, but it's based on the idea that our brain is for having ideas, not for storing ideas. And that really resonates with me. So let's have a good look at how we could use this. So let me click on number 1, capture. Here I've set up several sections in our notebook, capture. And then Section groups called projects and archive. Archive will be when we finished with tasks, that's where we would put them. If I expand projects, we can see inside there that I've created a set of projects with some typical names for things we might want to get done. And obviously project a, project B project. So you'd replace with the actual projects you have going on. And David Allen would describe a project as anything that has more than one step to complete. So projects could only have two or three steps. They could be very small, or they might be very big and longer lasting. The key for me with this is that OneNote is very good at capturing. So from this place here inside capture, I can type. That's my first task, research and purchase a piano cover. Now previously, tasks have been given a task from tags using the to-do tool. And we've done it like that. Here. We're going to set up each page as a task. So I would overtime collect tasks here. And we can see that the date and time stamps are being added to them each time. And gradually I'm building here a list of tasks that need doing. Now the key for this is that during the day, whether I've got my web browser open, whether I'm using one of the desktop versions app on my phone. Every time something occurs to me that needs doing, I would add it to this capture list with each page forming a task of its own. And that way on this page I can jot any ideas, take screenshots, collect information, and we're going to look a bit more of those in a little while of how I can do that. And once I've got those, when I then start to review and follow the next step of the method, clarify what things are and organize them. I then we'll be thinking about where should these go. So when I then go to projects, I then convert, right, research and purchase new piano cover. That's gonna go into finance because it's an expenditure. There we go. Then let's go back to capture. Here we go order new coat. Well actually, I'm gonna put that impersonal because that's needs to go there and then capture, plan the weekly food shop that's gonna go in finance as well. Actually, I'm going to put that in domestic. And you may disagree with my sorting because you might want to put things elsewhere. And now I have a clean capture box again. So it's very easy to organize things into this capture method and then move them afterwards. Once I've got a capture area, actually it's really easy to point everything towards it. So let's look at how we can manage email tasks often come in in the form of e-mails. Well, if I go back to the contents and now into the Tools page. So the second page, then there's a couple of tools here that I think will be useful. Email to OneNote and OneNote Web Clipper. Email to OneNote has a link there which will take you straight to the page to set up emailing to OneNote. So that page looks like this. Select the e-mail addresses you want to enable below, emails you send from these addresses to me at will be saved to your OneNote notebook. So I've already set up my work and personal e-mail addresses. The second part is to go to choose location. I'm here, I'm gonna go into my OneNote Class Notebook. I'm going to go down to GTD and then into capture and save that as an alternative. Here I am in Outlook this time for Windows 10. And I could send to me at as a forward button alternative to that is to use outlooks built-in OneNote tool. So here via the ellipsis in the top right corner. One of the extra options I have is one note and I can use then this set like location in one note to send this email directly to. So let's open the GTD folder inside my course notebook and choose capture. And then I have a choice here, always send email notes to the selected location. I'm going to choose that. I can change it from the file menu later. But for now I'm happy that all my notes that I send from Outlook go to this capture location. There we go. I'm now back in the notebook and we can see here it's opened it directly in the OneNote desktop. And in this capture section, it has put that e-mail that I was looking for. Now that I've got this task into OneNote, I can then decide using the GTD method where it should be in terms of projects and what's going to happen to it next. The second way I want us to look at taking on content into OneNote at the moment is through the OneNote Web Clipper. Following that link will take us directly to the OneNote Clipper extension page where you can install it. Here it shows remove because I already have it installed. And you can see in the top in the tasks area here, I have one note ready? So let's look at how we can use this. Well, I'm very interested in this building a second brain methodology that Tiago Forte is talking a lot about currently. So I want to keep this page. Now if I click on OneNote Web Clipper, at this point the first time I want to use it, it's going to ask me to sign in either with my Microsoft account or with a work or education account. Now that I'm signed into the web clipper tool, I have a choice between clipping the full page, which will be everything, a region of the page that I can select. Just the article which will be the main text and the images within or simply a bookmark. I want the full page this time, which you can see gives me a link as well as everything else. I'm titles the note with the title of the webpage for location. I want to choose the course notebook into GTD and the section for capture. And then clip. And it's going to clip the page straight into OneNote for me. And I've got a direct link here which will take me to that page in my notebook if I want to go there. Lastly, in this lesson, we're going to look at one notes built in screen clipping tool. Firstly, I'm going to set a new page still in the capture area. But this time I'm going to go into the Insert menu along the ribbon and choose screen clipping. When I hit the screen clipping tool, it will get out of the way of the screen and then allow me to snip part of whatever's behind, straight into OneNote. So here I've snipped this part of the getting things done webpage and it's time and date stamped it for me automatically, leaving me to title it myself. I'm here, I have the most recent things that I've been working on in my capture area, ready to organize as tasks or to file. Remember, you can do this for video content like YouTube as well. So if I use the web clipper here and take the article into my course notebook and clip. So when I come over to OneNote for Windows 10:00, AM I going to capture? I now see in my capture list of pages, I have this new one straight from YouTube that is titled time and date stamps. And as well as the text and information from the description. I have the link and the embedded video that I can watch straight in the page. So in summary for this lesson, we have looked at how the GTD methodology can be used in one note by having a section setup to capture all new ideas, tasks, projects, and information. And how having that central location makes it easy to point all of the various tools in OneNote to that location. 9. Using and Making Templates: Next we're going to have a brief look at templates. You may remember from an earlier lesson that to use the templates feature, we have to be using OneNote Desktop. Currently, we need to go to the insert menu and work along the ribbon until we find page templates. Hey, we go. And that opens the templates side bar. From this location, we can then access not only templates that we've saved before. Remember we made this project template earlier in the course, but also other projects templates that are useful to us. So let's click on something, for example, business, and let's add a project overview. Now that template has been added. So task here, and what we have to do is fill out the content to suit our purpose. This can be really useful also in meetings. Let's grab the Personal Meeting Notes template. And here we can see it's themed, but it's also set out with the key areas that we might want to take notes on during a meeting. Let's see how the detailed meeting notes template is slightly different. Remember you can adjust any of these templates to suit your own purposes. And then when you're happy with it, you can go down to Save current pages or template and then set it as a default template. If it suits you in the location you are sharing it. The template facility in OneNote is so strong for this reason alone, many people choose to use the desktop version of OneNote on at least one of their devices to have access to this tool. Next, we are going to be looking at how some of these tools that we've learned about in the last few lessons can come together to help us use one note in various different contexts and projects. 10. Personal Finance: Let's look at organizing personal financing one night. So we're back in the OneNote for Windows 10 or Mac OS version. And this time, rather than choosing GTD, we're gonna go down to the personal finance section group and open that. Here there are several areas built ready for us to use. I've set up a to-do section, account section, and then sections for each of the providers. The house. Let's look in accounts. At the moment this is empty, but let's move one note out the way slightly and look at what happens when we put a spreadsheet on the page. Remember what happened when we did this with a Word document? Let's see what happens this time. Well, you can see we got three very similar options. Upload to OneDrive and Insert Link in, such as an attachment in searches print out. So let's do that detachment link on here. It's now put my spreadsheet on the page and I can make notes around it and open it from that location. Here we go. If I double-click the file, it will open. There we go and enable editing inside The Notebook, inside the spreadsheet. So if I now make changes to any of these pieces of information, it will save. Strike back to this version. Haha, not the original there, because now we're using this as a document store on the page. Let's remove that. I'm try again. This time let's choose Insert as printout. We now have our spreadsheet printed to the page where we can view its unmake notes. And remember, we can still open it from the page if thoughts useful as well. Let's have a look at a different aspect of this. Let me go into one of these providers. So inside each of these, what I would tend to do would be to have pages set up for each interaction with a company. So here you can see I've got reversed dated to help me year, month, day. And the type of interaction It was here is the lightest one. And I would tend to use this to put in the number of the 95 number I cold is often companies have different numbers. The name of the person I spoke to for accountability so that I can track back later what I intended discussing on the coal. And then the two key areas here, I can drop down the actions that were taken on the coal, both by myself and by the person at the other end. And then the follow-up actions. And remember what's critical here is that we're using at the moment that OneNote for when that Windows 10 version. But actually if we were to use the other version, Windows desktop, we'd be able to produce summary pages of the actions. I find this system is a really good way to keep companies honest and be able to track back through every interaction, every promise I made and every promise companies made to me with regards to the different providers in the house. Something else that I can do with OneNote is to utilize the math tools that are built in. Now, one note has an incredible number of maths facilities built in. And that's a subject for a different course. But just to help out here often while I'm on the phone, I will use this to help me. And you can see that I can do basic math just by typing. And it will do the math for me instantly. That sort of functionality is a really useful tool within OneNote where it will just do the basic math as I wanted it to. And being able to do that without needing to go and get two separate calculator or a calculator app or open the device calculates over whatever I'm on. For, for Windows or Mac, It's just built into OneNote. I'm not function is really, really useful. And again, having it right in the place I use it when I'm on the phone to accompany looking at figures, trying to decide whether I agree with that data. This is a really useful function built into OneNote. When you've written out your calculation, you can press the space or enter key, see that the calculation automatically be solved on the supply chain. So remember, we have greater manipulation tools for tags and templates in the OneNote desktop program. So let's go from here back into the OneNote desktop program. And here I've added in a couple of tasks that on my follow up actions to this phone call, let's click on Find Tags and check that I'm only using this section group. But this time, because I'm using tags for other things, I'm just going to click only unchecked items so that it just focuses on these boxes. And we can see there they are. Let's make a summary page and take that page over to the do To-do tab. And now haha, inside the To-do tab, I've now got my current tasks that needs doing relating to all of the various accounts and domestic services. That's why I have agreements with our first edition is to look up Microsoft Office Lens, which is available for Windows, Mac, iOS, and Android, is an app that captures using the camera content and lets you add it to other locations. So you could add it to your OneDrive, but you could also easily add it to OneNote, and that's the use case we're going to have a look at now. So you can go into the App Store on whatever device you're looking at, search for Office Lens, and then download that app. And if you look into it with your newly created Microsoft account, that's going to really help you because it will open up locations like see in your OneNote notebooks and also accessing your OneDrive more easily. So let's go into the office, lightens up on my iPhone. You can see it's times the alkaloid is a picture, and then I take the picture. And from this point a lets me choose where I put it. I'm choosing one note, setting the title, and then browsing to the section within my notebook where I want to place the image. And saving. This is also really useful knowing that I can search in pictures. So here I am on the iPad app searching for Maris Piper potatoes. And you can see as I type, it is found that search result because it's read the text in the picture. And this works for all pictures that you add to one night. 11. Family Records: Next, let's look at how we can organize family records using one note from the course notebook from page Let's go into number 4, family records. And in here we can see that there are two parents and two children fairly stereotypically setup ready with sections, section groups of their own. Here I've embedded a picture with the background. Remember your notebook can be as fun or resolve business as you like with links using the link to section 2. Let's go into one of these sections. Here we can see there's some areas setup. The last one, codes log is a place to keep passwords on special codes and you can see that's password protected. Both of those things we've done in earlier parts of the course. And then from the front a summary page and this kind of information that I've just jotted that I find really useful on the fly and went out and about. And things like anniversaries maybe as well would be good things to go with that. Certainly to protect me. Okay, if I click on the health log, health log is an example of a list of events to do with health. And this has proved really useful over the years, especially with the children. And in each event you can see we can set up a template for something like this so that it automatically came up with the same page each time it was used. Okay, Let's have a look at what this example entry would look like in the health log for a trip to the doctor's. Here we can see we've got where we went, who we were treated by, and what we were diagnosed with the treatment and further details. And we can set this up as templates for remembering the desktop version of OneNote as well as edge here. I'm going to agitate here in a slightly different way first, I can't believe we've made it to less than 10 without looking at tables, but we're going to look at tables right now because they are an absolutely cold bread-and-butter brilliant scale of OneNote that we can use in a lot of ways. So I'm gonna click between what I want in each of the cells of the table. So they went to, is going to be in the first column and the health center is going to be in the second. Let me press the Tab key and that we got split it straight into two. If I do that, then for each of the upper rows you can see because I'm splitting them into 72 cells. It's joining them straight away to the table above. And here I can now move my columns in and out with the boundaries and resize the whole box. And remember move around us while as well. So that is a really, really useful skill to be able to use within one note, let's look at how you set up a table from scratch without using text. First, I'm going to go up to the insert menu and click on table. And let's choose the number of columns we want, and then the number of rows we need. Here we go. And then we can sort out the boundaries as we go along, remembering that they will adjust slightly with OneNote, intelligently trying to reorganize your content for you. Next, let's look at this last entry that doesn't have a date yet. And these photons have a pen that my daughter got stuck in. How fought, how did I get them in here? Well, I use the mobile app on my phone to snapshot straight into 19. Let's see how that can be done. From the family records area of the notebook. Let's click on health log. And now that we're in health log will use the add new page button at the bottom to open a new page for an event. I'm going to use this row of tools along the middle that you can see offer extra options as I scroll from side to side and using the camera button rather than clicking for, I'm going to choose from library and allow access to my photos. And then in my recent photos, I'm going to choose the photos that I want to add. Now that I've added photos via one the OneNote app, I can go back to a bigger device to type the notes as well if I wish to. Remember, just like anywhere else, if there are follow-up actions, I can now click on the to-do button. But keeping a record of those as well as my notes, I might follow up actions at the time in the OneNote mobile app is great. And when we think that we can later relate this back to the other task systems that we've made. In one note on the desktop, it adds real functionality and power. This is a situation where being able to capture information from lots of different sources is really useful. So for example, we have some Microsoft family setup, and I therefore get a weekly e-mail about each of my children, which they get as well, showing me their online activity and that computer based activity for that week. And that's great because it really helps us to manage our interactions online and the time we're spending online. But to capture those, I want to be able to drag them in. So one note like this. So in this lesson based around keeping a family record, we've looked at making tables from scratch and also by using the Tab key with texts that already exist. And we've looked at adding photos via the mobile app and adding take biopsies via the mobile app as well. 12. Making Good Course Notes: So next, let's look at OneNote for organizing course notes. And this is one of the biggest uses of OneNote for educators and teachers to share resources with learners and for students of all ages right from primary through to FE and H0 to be able to collect, organize, and make notes as well. So this time, let's go into number 5, the teacher or student group within OneNote desktop. And here we can see Update sections for embedding documents, Office Lens, and note-taking with ink. Remember one of the core aims of this course is for you to be able to understand the differences and similarities between the different versions of OneNote to be able to choose when you use each version with that same mind. Let's remind ourselves of the different versions and how they appear as well. Here in the OneNote for Windows 10 or Mac OS version, we see the teacher and students section down the side on those same three sections, embedding documents, Office Lens, and note-taking with ink. Okay, let's look at what happens when we try to embed different types of files. Two types of files. We're going to look at our powerpoint presentations and PDF documents. Let's start with the PowerPoint presentation. When I drag that onto the page of OneNote, let's see what we expect to see. And just like previously, we see the option to upload and embed a link from one drive to insert as attachments are inserted as print out. Well, let's go straight to insert his print out because that's the version that's going to be most useful to us in the context of learning. On here as we expected, the PowerPoint presentation has been printed to the page. So now I can see all of the pages in the presentation and make notes around them and next to them, as well as have a PDF version that's been created as well. I'm the original file. In our second option, let's look at what happens when we drag a PDF onto a page. Let's insert a sprint out as well. Here we can see just us before the PDF has been printed to the page. And I can now see all of the pages in the document, write notes around them and review them this way, as well as I'm from the original document. Let's notice in both cases that the title of the document has become the title of the page in this section as well. Okay. Let's now look at note-taking with digital ink. To me is one of the most significant parts of what OneNote is good for. So here I am on a blank page in that note-taking section. And let's go to the View menu and choose rural lines. Here we can choose different types of lined paper of different sizes, as well as squared paper of different sizes. Or go back to black and let's choose that line spacing, I think. Next I'm going to click on the sides to move the navigation out the way completely and then go to the draw menu. And it's at this point that we need to think about. Are we working on a device that has the ability to use a digital pen on the screen. So if we click on the draw menu, we access a whole new range of tools in this part of the ribbon, The, if you're on a device that has a touch screen, or even better yet, a device that can use a digital pen. Then you can really take advantage of this and leverage the facilities and ink. And for lots of people, this is a reason of itself to use OneNote because they're very, very strong. Now, you can see there are several pen options. And when we click on each of those a second time, it opens up a small menu where we can change the size and the color of the pen we're using. There are also pencil tools and ruler tools, as well as highlighters. With this range of note-taking, drawing, and writing tools, you can really open up OneNote to do lots and lots of different things. So in the next projects we look at, we're going to be looking at how you can leverage these tools on top of everything we've already looked at to see how you can build your own notebooks that you use as well. Another tool that is particularly useful is to make space tool. So up on the right of the toolbar next to the eraser, you can see a button that looks like it's making room. Here. When I click on it, I can drag the space below what I'm doing up and down. And in this way I can make space or remove unnecessary space. If we consider now how all of the things we've learned so far could be enhanced with the ability to write by hand with digital ink as well as type, then you can see the incredible potential of this tool. Here. The same is true in the mobile phone app. As I scroll down to different parts of the article, you can see clicking the squiggle in the top right corner reveals the same annotating and highlighting tools. And here I can undertake text in the same way. The ability to have endless paper space that works infinitely in either direction allows you to take notes with no limits, meaning that topics can be fleshed out to the nth degree and revised later easily. In the next lesson, we'll look how these fantastic tools for educators and students can be enhanced with some of the other great features built into OneNote. 13. Making Reference Material: Next, let's look at how we can increase the quality of our note-taking and reference material by using video and audio recording facilities built into OneNote. Let's look again at this mind map that was created in the previous lesson. I'm going to go to the insert menu. I'm looking along this line. I have the option to insert audio. You can see it's immediately started recording for me without me needing to press another button. The value of both apparatus and images cannot be underestimated in the teaching and learning of maths. Even in older year groups, it's important learners are able to convert their physical understanding to a conceptual understanding. I'm having now made that notes, we can see here. But it's been date and time stamped. And let's play it back. The images and not be underestimated. Teaching. Viewing this page now in OneNote for desktop, we can see that my audio recording has been sync across to this version as well. Let's go to the insert menu here. And we can see we also have audio recording facility here and also record video. Both audio and video can be recorded to a page. Please remember that the more you do this, the larger the files will become and the slower your notebook will synchronize back to the Cloud. So this feature is an absolute delight to me because it means in business meetings, webinars, courses, when taking notes, you can hit record and you can actually while making your own notes, records the content that you're hearing direct. And then you can play that back later as a form of revision or to enhance your note-taking later on. On top of this. One node also has an incredible feature where you can search those audio notes you've made. So by going into the File menu on the Windows desktop version, and then into options. If you then choose audio and video, you can then click the checkbox that is marked or audio search, which will then enable searching audio and video recordings for words. Now, yes, that's right. This is phenomenal. Any recordings you've made, just like any pictures you've dropped in or scanned into OneNote can be searched just like any other content. So we've looked at how we can record audio and video in OneNote to supplement an improved the quality of our note-taking and resources. Next, we're going to have a look at how we can use a quick notes tool and the sidebar tool to improve the way we collect notes. 14. Researching: One note can really help us in the way that we collect notes as well. Let's look at how we can use the sidebar and quick notes tools to improve our way of working. Lastly, in this lesson about making better reference material, with one note, we're going to look at docking the page to the sidebar it on a desktop computer. So let me go to View and then choose Dr. desktop. And here you can see that the page I'm working on, It's been moved to the side in a small window of its own. A lot of the Chrome work has disappeared, and it's now something that I can use to make notes at the side. So here I have my article about Tiago Forte power method, once again that I was taking notes about. And I can use this website or this side of the screen, but I can also make notes handwritten or typed on this side of the screen because it's docked to the side. When I no longer want to dock it to the side, I can use the normal view to return it to full screen. Lastly, no matter where I am in any of my notebooks, I can use the quick notes tool to add a quick memo, a bit like a post-it note. So from again, the view menu, I have the option for new quick note, which will appear here. And if I go to the quick notes at the bottom left corner of one note on the desktop version, I can go straight to my new notes. And also Control Shift M from within onenote will allow me to make a new quick notes wherever I am. Quick notes are great and can be used very much like post-it notes. Even without OneNote open, you can use Windows and n to open a quick note, which remember is saved back to your unfilled notes area when you do open OneNote. And if you've already got one note open, then you can use the Windows Alt and NK to open a new one. Note, quick note. Anytime. 15. Your Second Brain: This next lesson is around the idea of capturing everything you learn and find out in OneNote. So we're gonna go over to the section group for building a second brain. Remember in the desktop version of OneNote, when you run out of space for sections in section groups, you need to click on the down arrow to find it there. And in OneNote for Windows 10, here it is here. And you can see I've set up a section on building a second brain already, which is a project by Tiago Forte. I weren't tried to do it justice here, but it's essentially his system for trying to capture everything that you learn and experience are not wasting any of that useful information so that you can access it later. So I'm going to look at resources with you. An int here you can see I've got some sections setup ready to capture things that I do inside reading. You can see I've got some books that I've read recently and my notes on each. You can say I've set myself up a standard layout that I now template for reviewing books. Let's have a look at a couple of things we can do better here. So I'm going to take that URL that I'm cuts it out by right-clicking. And then to make this a little more uniform rather than having it now, I'm going to double-click on that text I've written and right-click on it. And now I have the option to add a link with that link to that. And it brings up a hyperlink type tool text to display is the word website, and then I can paste the link in there. Well, let's do that in a moment. The alternative is to do Control K or Command K. And you can see it brings up the same tool. And now when I do that, it gives me a much more uniform experienced layout to the page. I can also access that tool from the insert menu where the link command is there. If I do the same in this version of OneNote, you can see my context menu has the option there. Again, Control K or Command K is the alternative and a slightly different command area where I can put in the address as before. Or I can make a link to a different area of the notebook. Again, from the insert area, I also have the link tool that the next new tool I want to show you is the ability to add nested pages. Here we can see high-performance habits that I've been reading. And next to a small arrow, if I click on that arrow, it drops down. And you can see these set of pages here unfold underneath. And here I've got some other pages that I've been working on that are directly related to this top page that they're nested under. I can fold them up, unfold them down on this version of OneNote, you can see the same thing is true. An arrow that I can unfold. And now I can show these nested pages that are linked to this page above. How do we make nested pages? Well, the first thing we can do is grab the page and drag it to the left or right. Here you can see that page no longer nested. And because these are stone nested, it's become the top-level page. And then I folded under such a nest of page. I grab it and drag it to the right, and it's now nested back underneath the original page. Something else I can do is right-click to use the context menu. I have the makes up page or promote sub page options there. Inside OneNote for Windows 10, again, I can right-click and in this context menu, I have promotes sub page or make sub page in this version as well. So when we look back at our hierarchy of notebooks from lesson 1, we now have an extra level. Previously, we thought about notebooks with Section groups inside, sections inside those in Section groups, and then pages as the bottom layer. But now that we know by using sub-pages to nest pages under a, a top page, we can now have a fifth level of hierarchy, which is an incredibly useful feature in all sorts of situations. We now know that we can make nested pages by using the sub page tool to add an extra level of hierarchy and help organize things better. And that we can also add hyperlinks and links to other areas of the current and any notebook using the hyperlink tool and the shortcut is Control K or Command K. Now, Tiago Forte, he's built a second brain system, is complex and involved and I wouldn't intend to try to deal with it properly here. But on that section of the notebook, I have included links to articles that will help you understand it better if you are interested in using OneNote or that system. 16. Hobby Scrapbook (Crafts): Next we're going to look at personal projects and Hobbes scrapbooks in OneNote. Onenote has so many great organizational features and these can be leveraged in a lot of personal projects really well. That's as an example, look at scrapbooking, a craft hobby. So for this example, we're going to go down to number 8, hobby scrapbook, a dressmakers scrapbook. And from here you can see there are a number of pages nested under workbook. First of all, we've got some photos of a scrapbook placed into OneNote. And this really uses the idea of horizontal as well as vertical page scrolling really well. Here I can move through all of the pages of the scrapbook. If I want to, I can annotate, I can add extra comments and really have a good look. All of the information that I've collated. Remember that we can share notebook links publicly if we choose two. So this is a great way to make a small website using a OneNote public link to share a notebook with others. Let's have another look at that nested pages feature that we learned in the last lesson. Here. Other project ideas have been scrapbooks underneath the top level. And finally, the actual creations. This time collaged vertically. Without intention in mind. Let's reorganize this content slightly. I'm going to add a new page. So you can see now if I'm reorganizing this notebook to have a contents page, I need to move all of these images across rather than moving them one by one. I'm going to do control a, which you can see has selected all of them, or Command a on a Mac. And then I'm going to right-click and cut or use Control X or Command X. And then on this new page, I can then paste from the right-click menu Control or Command V, where a picture imports in the wrong orientation, you can right-click and choose Rotate picture. And then which direction. You will find this feature in OneNote for Windows 10. Onto the right click context menu with icons at the top for rotate and flip as well. From this point, we'll use the Copy link to page tool that we've used previously. Now that I have my links to pages that already exist, we're going to use a new tool, the Wiki tool, to create pages a different way. So from here, I'm going to click on rather than pasting a link that already exists, I'm going to use the square bracket tool, put two of them, and then type the name of the page that I would like to exist. And then the close square bracket tool. And you can see it's made a link already, even though that page doesn't exist yet. But when we look over in the link list in this section, we can see that page has now been made ready until we add content to it. It'll stay underlying like that to show it's a link to a page that hasn't yet been populated. Let's do the same again. And again. We can see the new page has been created with its length in the side menu. I'm going to move these up so that it fits more my organization. And now from these links, we can go direct to those pages. How did I ensure that all the pages have the same color scheme? Let's click on the first one. Control or Command a to select all this time we're selecting all the pages. And then we're going to go to the View menu and change the page color from here. On now, all of the pages have the same color. So in this lesson, we've had a first look at scrapbooking and making hobby sites. Although it was in our main notebook, we realized that we could make a special note bug that we shared with the public link to other people and that using that, we could share a scrapbook of a hobbit. We imported photos from the camera roll on our mobile phone. And then we also use the wiki links tool, which is the square brackets opening and close two of them together to make pages in a wiki style where you make the link before making the page. 17. Hobby Scrapbook (Other): Let's follow up briefly on less than 15 where we were looking at using a hobby scrapbook to present our findings. Another way I tried to stay productive is to always have a notebook with me. It'll be tucked in my pocket or my bag or my suit, whatever I'm doing. And with that, it means I can jot down ideas, plan things out, make drafts, do mind maps, do little sketches of things I want to use. But how do I get this into OneNote? So this time we're going into hobby scrapbook be. And you can see here as well as doing hand-drawn notes in OneNote using the screed paper idea, which is really helpful. It also allows me to capture things that I create in real life. So here I can use the camera, roll on my phone, snapshot pages, and move them into different areas of the notebook. For more long-term projects, I can create bigger portfolios of information. I'm pulled together text from email and social media messages and things like that here as well as pasting e-mail advice and social media messages from friends with advice, I can then collect the pages from notebooks, again using the camera roll on my mobile device and snapshots these into a notebook that allows me to work on my project in one centralized area, even though I've collected the information whenever I get the chance. So again, a brief lesson here around using the importing photos from my camera roll tool again, but a very different use where I'm bringing together the analog notes that I make in my pocket notebook and capture them into my hobby notebook in OneNote. 18. Writing Journals: Let's have a look at some of the tools and structures in one notes to help with writing. In one note, Let's go to section tan, the writing journal area. Here I've set up two examples. The first part would be personal diary. Here you can set up diary sections and Section groups. And for people that like to keep a diary or to do Quantified Self type work where you track your kind of personal data over time. This is a really nice way to use OneNote. Here's my example from Wiki, how just to demonstrate that. Here's an example of how I use OneNote in writing. So I maintain a website dormant, where I write Story Starters to help children develop their writing by giving them ideas to start fiction writing. So here's an example of how a story might look within that. The unpleasant present is an idea I've been working on for a while. And within that I've got several pages nested. The first one is my plan. In ink, how I'm going to organize my story. The second one is a mind map of aspects of the story and particularly things that need a lot of flushing out with vocabulary. And then the third one is the actual text I'm working on off the story. Now something we can do in OneNote that really helps with tasks like this and many other tasks is to have more than one instance of one note open. If one notice minimized, then clicking on the OneNote icon will open OneNote again. If one note is already open, then when I right-click on the icon, I can choose the app again and open more than one version. Now it's possible to dock two versions next to each other. Here I could just move the windows around until I got two next to each other. But actually in Windows 10, if I drag one to the side, you can see it filling that shape. And then the last me, what I want to do with the other one. I can't see very much at the moment, but there are some things I can do to help myself. One is to hide the menu structure like this that will allow me to see more of what I need to focus on. And I can do the same on both sides. If I need more space than that, then I can use the tool at the top to enter full screen mode. However, if I want to see two things together, this is my best solution. I can also do the same with the OneNote desktop app, which I can also dock to the side of the screen and use this button to a knowledge. Another way to dock to the desktop is to use the Windows key and the arrows, which will allow me to do the same thing. Here you can see I've got both versions of the app open at the same time. Here you can see I've got one version of the app open on one side and the other on the other side, allowing me to view my brainstorms and mind maps and plans on one side was working on the actual text of the writing on the other side. This isn't possible on an iPhone. The screen is too small, but on an iPad, I can do a similar thing like this. First open the 10 tab and then swipe up from the bottom and select the second arm, hold it down, and then drag it to the side of the screen until it appears to the side. So that ability to open multiple versions of OneNote on a desktop device or on a tablet like an Android or iPad, really lets you take full advantage of having different views, different pages open together and access multiple content that you've created to refer to one and interact with the other. 19. Project Planning: Let's have a look at a few ways we can use OneNote at work towards project planning, meetings and maintaining call logs. One great feature that can support taking meeting records and minutes is to be able to embed the meeting details from your calendar. So in OneNote, you can go to Insert. And on the insert ribbon you have meeting details which will bring up a site bar of meetings that are current to your day. By choosing one, you can see it adds those meeting minutes straight into the notebook there. If there were additional participants, it would less than I'm clicking on any of these links takes you to that information in your calendar. You can see the same information is carried across to this version of OneNote and can be added from the Home tab on the ribbon using the meeting details to there. Another really useful tool relating to this is in the Insert menu where you can date or time or date and timestamp what you're currently doing. Let's check out a couple of other examples. Here's a calendar setup from a table in OneNote. And you can see when I click on the table, the table tool appears at the top with what you expect a table tool to contain things to let you delete columns and rows or odd in an insert extra columns and rows, adding borders. And also shading, which is a really useful tool here you can see to be able to control the shade and the background color of any particular cell. This is really helpful. And remember where in one note, therefore, we can link to any page or section within OneNote. And using that in a calendar format, It's a whole new level of functionality. If we take that to another level, here you can see a strategic plan template ready to use where I'm going to have my team members and their area of focus, some top-level priorities for everyone. And then down here, you can see the plan split up using the color tool to add backgrounds to each cell to really identify top priorities and then sub priorities and areas of focus and then tasks within each. Again, just another way to use the table tool within OneNote really effectively. A third example might be here, where you can set up an events table, unlike before, using that link or Wiki tool, link directly to a detailed page, but have this top-level summary that accesses all of them. So project planning in OneNote has infinite possibilities. Using sections are nesting pages with tables inside the table tool really has huge potential, especially using shading and borders to help identify different priorities and tasks within it. 20. Trip Planning: Next, I'd like to share a trip planning solution that I've used many times over the years. And as someone who doesn't particularly travel offered with work, It's really saved my bacon by making sure I'm organized and know where I need to be and what I need to have with me. So this last section group in the work examples area, trip planning example is dedicated to just that. So you can see I have a top-level Agenda page in a new section where I maintain information around how long and the details of the trip, the dates involved, and the key people involved in either booking or being involved in the trip directly. From then on, I set myself and agenda which has pages for each area. If you're lucky enough to have a PA, maybe this is something that is done for you, but otherwise, doing it yourself for both personal and business trips, I have found incredibly helpful. So I have some general trip resources, like a contact list of people that I'm likely to meet on the trip with some information around them so that I remember who they are. As I'm not great with faces and names. I'm General work contacts that I might need while I'm away and that a page for the new contacts and leads the eye might make while I'm away. So I don't need to think about where I put all the business cards and all the phone numbers I collect. I straight out know that from having this page open on my phone, I can always grab those to information really quickly, either by taking a picture or by typing that information straight in. And from there you can see my agenda. So I have a packing list to maintain the night before on the day of the trip, the equipment collection lists so I know it work what things I need to pick up to make sure I take with me, and then links straight through to pre booked parking information as a page train ticket. So if I click on that, it would take me through to the booking information that I need. Again, I can grab this when I need it on my phone, the hotel booking information, I would always have handy how to get to that. A local map of the area snipped from somewhere else. And then if there are already meals booked out or information around hotel catering, I would drop that into this notebook in advance, ready to have it. And you can see the agendas for the events itself. I would keep in here as well. If there's more than one day, I can separate those out and things like return to travel and train ticket information separately. So I maintain this area as a section within a travel notebook myself so that every event I go to and every work-related trip that I might be involved in, I set it up as a project so that I have all the information available when I need it and pre-set up areas ready to harvest information such as new contacts and leads while I'm out these events as well. I think this is a great use of the multi-device aspect of OneNote that I can set these things up on my laptop or my desktop computer when I'm at work or at home. And then when I'm out and about traveling on my iPad or on my phone, like an access exactly what I need when I need it, using that idea of a personal travel agenda. 21. Printing To and From OneNote: So let's have a look at printing to and from one note. In these days of largely paperless living, the first thing we'll do is look at printing to one note. Here inside Word I've got an example templates, latter from their Templates Library. And if I go up to File and down to print, then within my available printers you can see already it's come up with OneNote desktop. I actually have one note desktop on OneNote for Windows 10 available to Prince two. So if I click on that choice and then choose Print, it will actually open in OneNote and give me an option of where I wish to print two. And as with email, we always get a choice to always send printouts to that location. So before when we were using the GTD capture folder, this is a great way that you could set one location to always print things to over him. One note for Windows 10, you can see losing the ellipsis in the top right corner. There is a print option there. And from here. 22. Learning Tools: Next we're going to look at the Microsoft Learning Tools. Learning tools including Immersive Reader, are built into OneNote for Windows 10 and can be accessed from the view menu here. And it can also be installed on the OneNote for desktop page using the Learning Tools link here on the Tools page of our shared notebook. When I go to OneNote on them web, you can see if mercy of reader here, View menu there as well. Let's click the Immersive Reader button on the browser version and see what facilities we get. Here. The text of my story starter has been opened in a slightly different view. And now I have choices about what I can do with it. Immersive Reader is an incredible tool for supporting reading. It's used in education in many ways to support dyslexia and other reading concerns. But at the same time, I just sometimes use it to help read to me whilst I'm doing other things. So down at the bottom I have a play button and he closed the door as the person and walked back down the driveway and put the heavy parcel on the kitchen counter. Next to the Play button, I have voice settings where I can change the gender or the speed of what's being read. And up in the corner, I have facilities to change the view of what I'm seeing. So I can change my text preferences from font size and increase or decrease the spacing. I can change between different fonts if that helps me read. Um, I can also change the background color if I find that useful to read as well. Next off, I have grammar options, which does things like syllable eyes, the words, and highlight for me in colors that I can choose. Different types of word classes as well. The third option is reading preferences. Here I can do things like isolate line focus, paragraph focus, or take it back to the whole line of the text. I also have the option to turn on and off a picture dictionary, which will allow me to hold for only for words, hear them, and see them. And again, I can choose to translate if I want to into a range of other languages. And once I've done that, again, I have options to do that at word and document level. 23. When To Use Each Version: Right when to use each version of OneNote, that's layout is often a choice considering which version of OneNote to use. Let's consider how we can make the desktop version of OneNote behave more like the OneNote for Windows 10 app. Let's go to File and down to Options. And this is a sub-menu that we haven't really looked at throughout the course. But there are many facilities in here change and help the behavior of OneNote. So I'm going to click on display. And in here I have some options. I've got a box called, Let's see, navigation bar appears on the left and another one called page tabs appear on the left. If I click on Page tabs appear on the left, then now I have the pages on this side, much like the OneNote for Windows 10 app or the MacOS out. And when I expand and pin this, you can see that I now get the notebooks as well as the page isn't behaving on the left. So that's something you can do. And you can see that the other tick box that I didn't take would make them both appear on the right as an alternative. Well, I'm hoping this question is something of a red herring. I hope I've shown across the lessons that we've done already that actually the power of OneNote or one of its many powers, is that you can access it on multiple devices. And I would therefore choose to access it on all the devices I have available to me because the way I use those devices is what governs when that tool in OneNote is most effective when I'm out and about. I want to use my phone. I want to be able to refer to things that I put in it already or quick capture content that I can refer back to later when I'm at home, relaxing around maybe in the lounge or sound that bad. I want my iPad or my Android tablet because that way I can consume content more easily. It's more pleasurable. I can use the pen width that tool or my finger to draw, to write, to add content, that kind of thing. And when I'm at my desk, I want to take advantage of that biggest screen real estate that I have, as well as the most comfortable keyboard and mouse setup. And that's where perhaps I'd be doing the majority of my adding of content to one note to the most typing and taking advantage of that facility. Also, we know that there is the OneNote for Windows 10 or Mac OS version. And One Note that we've been calling OneNote desktop throughout this course. And again, when I use those two doesn't have to be mutually exclusive. I can use both of them at the same time or both of them in tandem. And that really helps me to use what is perhaps the familiarity of the layout of the OneNote for Windows 10 and MacOS version, but also the enhanced features that we've covered, such as templates within one note that we're calling OneNote desktop. 24. Bonus Other Tools: So finally, let's have a look at some of the bonus tools and add on facilities that you can use with OneNote to enhance what it can do. Let me point you again to the Tools page on the contents menu where you can access the links to all of the things that I've discussed that are external links from the OneNote notebook, such as all of these tools. In an earlier lesson, we looked at Immersive Reader as part of learning tools and how it can be used, not just to narrate to you so that you can do other things whilst OneNote reads to you, but also how it can support reading for people who struggle to read. One tactic is an incredible add-on that can be downloaded and installed to the desktop version of OneNote. It allows you to use macros to organize additional tools and facilities that can be added to OneNote, I'm complete processes. It also allows you to install one calendar, which gives you a calendar that can be opened separately and shows you the different pages that have been created or agitate within OneNote as a calendar view. There are several Cloud-based tools like if this then that if this then that is a really good one. And it because OneNote is primarily cloud-based and showing you versions on your local devices. But cloud-based nature allows you to integrate with lots of other third party companies an account on if this then that will allow you to do various things to your OneNote notebook that can be set up to automatically happen. So from this page of examples, you can see some of the things that you can do to OneNote. You can automatically create new pages or new sections. You can automatically add screenshots from other locations. You can copy the content from different note-taking apps, as well as save your handwriting or publish to and from web-based facilities like WordPress. Home automation tools like Alexa can also be integrated as CAN reading facilities like pockets or use of RSS feeds. There really aren't many things that you can integrate with OneNote using tools like if this then that. And also a reminder of our Office Lens which we use to much earlier in this course to allow us to scan and create PDFs from whiteboards, from documents, and from photos. Also, if you're involved in education, the OneNote Class Notebook is essential plugin to adds to one note that allows you to manage groups of learners, push page content and sections to each individual learner who gets their own area of the notebook that only they and their educator can see. It really is a phenomenal resource for distributing materials to learners, but then also for marking, grading, and collecting work back from students as well. And lastly, in this lesson, let's consider notebook size to give you one resource to access everything. You can see I've put together everything to do with this course in one notebook. And that may be really useful. But also would you want to do that all the time? Well, it really depends what you want to do with OneNote. Now the more content you add in, the bigger your note book will get. And therefore, maybe if you open it on different devices, the more time it will take to synchronize those changes across equally. It's about how you want to use it and who you want to share it with. So your finance notebook, you may be just would want to share with your significant other, a project notebook. You might want to share with members of your team. A Hobbes notebook. For scrapbooking. You might choose to make a publicly viewable link so that you could share it on social media or with your friends. And clearly the crossover and content of these notebooks means that you wouldn't want one note for it. The joy of one note is that you can have lots and lots of notebooks. They don't have to be kept in the same place. You can change some of your notebooks to other people and different people. And you can also open and synchronized notebooks that have been shared to you by other people. So clearly the crossover in constant means that you wouldn't want the same audience to be able to access all of these different notebooks. Well, having different books for different projects and different areas of your life is a really useful way to work with OneNote. It means you can open just certain notebooks on your mobile devices or on your tablets, compared to the notebooks you open, maybe on desktop or laptop devices. 25. Making a Notebook in Teams: The next few lessons are going to be about using Microsoft Teams to share notebooks. So if that's not relevant to you, you could skip pass those, otherwise, stick with me. Now with that in mind, we know that we can share notebooks from our own OneDrive account where they're stored. So in this version of OneNote, we can go to File and then down to Share. And here we can input the address of the people that we want to share with. Conversely, in this version of OneNote, we know that in the top right corner there's a Share button that brings up the share dialogue and allows us to add e-mail addresses there. So that works really well. But what we're interested in now, using Microsoft Teams. So when you're logged into, you can go to the waffle in the top left corner there. And you can see that within the available apps, teams is going to be one of them. So if you have a personal or business enterprise or education account for Office 365 or M365, then teams should be available. If you don't see it there, like any app, remember, you can click on All apps and go to the fully alphabetical list. So let's go into teams. And now from teams, we're going to see what is really a completely new app in the last couple of years, developed to be parts of M365 that allows real collaboration between users in lots of different ways. And you to manage that in a really transparent way. So here you can see the default view is a list view of teams, and there's two teams here in this account, Caitlin, music and support desk. And clicking on either of those will take us to what is the content in here, the general channel of that T, I'm going to go and make a new one. So in this vertical list view, the button to create a new team is down in the bottom left corner here where it says Join or create a team. I'll show you the alternative tile view a little bit lighter. So I'm going to click on Join or create a team. And here we get two choices. If someone's sharing a team to us, they can make a code that we can put in there that will add us to that team. But actually we want the first option, Create a team. Now in a personal office account, these are the options available. We can either create a team completely from scratch or we can use one of these other templates layouts instead. And with those template layouts we have different functionality that is built as part of the team by default. But let's go with from scratch for now just to get the idea. Here, we've got three different options for sharing as well. Private, which means people need permission to join. We have to name them and add to them public, which means anyone in our organization can join. An organization wide, as it says, means that people are automatically joined. So if you're not using a personal office account, we are using a business office account. Then here you have options to allow people to request access or to automatically add it to everybody. We're gonna go with the first option though, private, which means we'd need to request people to join the team. Let's give it a name. Whoops, let's just tie gate project 1. Here we go. And we can give it a description as well if we choose two which for teams that others can say is really helpful because it means they know whether they want to join it or not. It's a bit more detail. Let's click Create. And it's made the team. And now that the team's been made, let's click on it. Here we go, our brand new team. So there's our original teams that were already there. And here's our new one, project one. And you can see at the moment actually there are alphabetical by default. Now if I want to manage this team, I can go into here, into the menu. And within that menu, the very first option is managed team. If you've not been to Microsoft Teams before, there are two levels of membership. The first one is owners who can do everything and change everything about the team. So there's the existing one. This is the account that I've just used to make this. Let's go over to here to the worst his owner. And if I click on the drop-down, I could change its two member. Membership is the lower level of membership, if you like. That, only allows people to experience the content and comment on it and add files. But it doesn't allow them to actually change the structure and facility of the teams. So let's click on Add Member. And I'm going to add a couple of members. Here we go. And here it's saying guest because they're not part of my office account. There people that I'm guessing in by their email address. So let's click on Close. And now if I click on the members dropped down, you can see there are two members. So there's one owner that will have full control of the team, including allowing members and guests to be added. And then two members who don't have that control, but they can experience part of the team like let's get back to the general channel. So inside each channel in the team, there are different facility setup already here we've got posts. Means that I can start a conversation string by typing a message here. And this is nested conversation that people can reply to and it will scroll up as comments are added. Now if I then click on Files, we'll see that this general channel also has a OneDrive that's shared to the whole team. Remember that's everybody in the team. And the third thing is a wiki, which gives us an area that we can add pages and content pages to that. Again, all of this is shared to everyone in the team. So that's the way that teams work in a very transparent way. If you're in the team, you can see an access all of the content. Now, you can add other channels as beyond the general channel by clicking on that menu, going to add channel. And with that, so you can add additional channels and have a good number that for each aspect of your project. Well, what we're interested in now is using the team to add a OneNote notebook. So within each of these channels, as well as the existing features here, these tabs, I have a plus button there where I can add a tab. Now I can add all sorts of other services and facilities. Here is all the ones that are part of Office and below that, some third party ones that there's an increasing number. You can see by the size of the scroll bar, there's quite a lot in that list already. But we're interested in adding a OneNote notebook. So I'm going to click on one note. And it brings up this dialogue box that's going to either let me create a completely new notebook or it's going to add the default team notebook that was made when the team was made. So remember this team is called Project 1. So I've got project one notebook. Let me click on that and hit Save. And now within this team, there's an extra tab called Project 1 Notebook. I'm just going to right-click on it and rename it just down to notebook because we know we're in the Project 1 t. So that doesn't rename the notebook, it just renames the tab at the top. There we go. That's tied here. And now if I hit Enter and just adds that first section, then we'll be able to see that we've got what is the browser version of OneNote here in its own window within Teams. So remember we're running Teams in the browser at the moment, there is an act, but we're running it in the browser right now. And within that teams tool, we've now got our notebook as well. And just like when we run it in the browser in any other way, we've got open in browser there and open in browser or opening desktop app. But the key difference here is we don't have to use the Share tool because we're using the Teams manage team option here to allow us to control, can see and edit the notebook. So that's a real bonus if you work with groups of people regularly and you're part of an organization, then definitely building your notebooks through a team that you've share rather than just from someone's personal OneDrive account is a really, really good way to do it. Okay, next we're going to have a look at the education version of Teams and how the functionality in that is different to a business or personal Teams account. 26. Making a Class Notebook in Teams (Education Accounts): So we've just looked at using Teams through a personal or business account. Let's now move to look at an education account. So here is the team's personal account we were looking at the moment. And if I just pull that browse around the moreover it over the other one, you can see how similar the teams layout and Chrome work, if you like, is in both versions nothing has really changed. That what we are seeing here is that this is the tile layout of teams rather than the vertical list version. So let's get rid of this one so that we're just looking at my education account. Now, tiles isn't unique to education, it's just the view that's chosen. So let's just go to this cogen the top right corner. And from here we've got managed teams or switch view. Let's just switch view for a second. And in this dialogue box we can see we've got a choice of layout from great or list. Clicking on list returns me to that vertical view we looked at in our personal Teams accounts a little while ago. Let me go back to grid just to get used to something different. Now in this grid view, we can see that now the Join or Create team button isn't down in this left corner, it's up in this top right corner. So let's do that now. Too familiar options. Join with a code or create a team. Let's create a team. And this time in an education account, you can see we've got four different options. So we've got firstly, class which allows us to have discussions as in the other teams. It's also going to have assignments by default on, although it doesn't say it's a Class Notebook, professional learning community, staff or other. So each of these four layouts will have slightly different facilities out of the box. We're going to choose a class team today. And again, let's give it a name. Let's call it Class 1. For now. Again, we can give it a description. We can create a team from an existing team and use it as a template. But we went today, we'll just click on Next. And here now we've got a choice of adding members, but this time we've got two different choices. Students and teachers or educators. So when we do this, students are going to be members. The lower level of access and teachers are going to be listed as owners that higher level of access. So let's add a couple of students just to see how this works. And I'm going to click on add. Now from this point, we could go and choose teachers instead and add some teachers. But I'm not going to do that today. Let's just move on. Okay, so now when I go into this view, you can see I've got my general channel, that default channel, but I've also got these facilities listed above already. Class Notebook, assignments, grades, and insights. Let's just check in the Manage Team section again, like we did in the last class. And now we should say one owner and those three members. So in this context, this person is the teacher, the educator, they are the owner of the team. These three are the students who are the members of the chain. And that's going to matter in a little while when we look at the notebook. Let's do that now. So we're gonna go and click on Class Notebook here, which tells us the first time that we go here. Do we want to set up that class notebook? Let's click on it to do that. And again, we can choose from an existing notebook as a template. But let's make a blind quantitites have a GCG. And doing that it shows us the four areas that a class notebook, as in a notebook that's made in a class team has, it has a collaboration space. So that's a section group where the teacher can edit the content and the students can edit the content as well. So it's the wild west. Everyone can work in that area. Don't put precious things there because they could well get accidentally deleted or edited. But if it's a place that you want collaboration, that's a good place for it. Content library. So this is where they suggest you publish all your course material. This actually is where I would suggest you make your white board, everything that you write on the board every day. I would put in here because the teachers can edit that content, but students can view the content or copy it to their own sections. Teach Around Me section. So that's a private space, as it says, where the teacher can edit, the students can't even see it exists. They don't see it. It's there. It's just for the teacher to put things of their own. And then lastly, student notebooks. And what that means is every student that's been added to the team, as in the members, gets a section group with their name on it that only they and the teachers can see. So of those three students that we added a little while ago, they would each only see their own name, but the teacher, the educator, see all of their names and be able to edit the content in there. And the student can edit the content as it says in that, in their own section. So that's what we want. Let's click on Next. Now, in those named areas for each student, you can choose out of the box what sections already exist for them, and teams will make those ready. This is one of the magic parts of this. So here we've got some suggested once handouts, class notes, homework, quizzes, and we can delete any of these that we don't want. Or we can click here to add a new one. So let's add a couple of new ones. Let's English. So we're going to make some, some virtual books if you like. Let's mats, we can add more later, but out of the box, Let's set those to be made in advance. And we'll go down and click on Create. So now it says getting your Class Notebook ready. So it's setting up those four main areas. And then in each of the students section groups, it's setting up those half a dozen new sections that we asked it to make so that those students all get those. Right. Let's click away and click back. Hopefully I'll be ready by now. There we go. That's how quick that was because there were only a few students and only a few sections to make. So now, when we open the notebook, we can see from the side that we have a welcome section, which just has a couple of pages in it. And we've got a collaboration space, as it says, with a section group. Just to have something in that. The Content Library, which again has a section in there, and the teacher only section with something in there as well, just to hold that says section. So those big areas, collaboration space, content library, and teachers only are already there. And when we look again in the next lesson, we'll see that the pupil area, slow student areas will have been added by them as well. 27. Using the Class Notebook (Education Accounts): So let's take a look at what we can do with that education notebook now in a class team. Here you can see it's a minute or two later. So now as well as those original three sections, we now have 1, 2, 3 students sections setup as well. So if I go into that student's section group, you can see in those sections that we asked the tool to make when it's set up are there. And if I go into each of these students, we can see those sections are there for each of them as well. So let's see what we can do with this class notebook. Because we can see already it has a very different set of security permissions for the different areas compared to a normal notebook. And that allows us to do a lot of things. So it's still in teams here. Remember, we've always got this open in browser tab that allows us to open in browser. As it's done there, like any other notebook. And even here, then we have the option for opening desktop app that we can do from this view or back in Teams. The other option there was opened in desktop app that having done that, you can see it's now open the same notebook inside the OneNote for Windows 10 app. And this is the version of the app. Remember that looks the same no matter what device or platform you're on. So it's the best one to use with students and to model to students because they see something very similar in front of them to what you're modeling from. So here now, with those four sections, we want to work out how to use them. Well, at the top, we have the familiar menus here, Home Insert, draw, view, help. But now we have this Class Notebook menu as well that has some new options. And this is going to allow us to do some things that are fairly unique to the education version. We've got distribute page, distribute new section, copy to content library, review, student work, and then some other tools. Afterwards we're going to focus on these first ones to have a look at what we can do. So I'm gonna go into that content library where there is nothing new at the moment. Let me just add some content quickly. Okay, that's better. So here I've dropped in a couple of pages for us to work with. Now remember, you can separate this section group called Content Library into other section groups and sections and make a big library of your content over time that you share with your learners. However, for now we're just going to look at this page. Here we've got the opening of a story and a task set with some resources. On this page here is the example that I want the learners to have. It's going to give them an area to right. And then some, some success criteria with some tick boxes. So this is religious tables isn't a inserting a table and then also giving them from the home menu. We've got the, the to-do choice there as well, haven't we? So that's all I've added that. And what I'm gonna do is click on this and then go up to the Class Notebook tool from here. Now I've got distribute page. So I'm going to click on distribute page. I could give it to individuals or a group of learners that I choose, but I'm going to choose distribute page at the moment to give it to everybody. And then they separate box opens up on the side. That's going to let me choose how and where. So I'm going to click on English and click on distribute. And now that page is being sent to the English section for every student in this notebook. There we go. It says it's done. So now when I go into these three learners, Let's go into English. That's their story task there. Let's go into Isabel and go to her English section. There's the story toss template for her and we'll just check Josh as well. Hey, we go. And so they've all got a copy of that page. Now that's really useful because it means that now they've got that resource. I could have sent them different ones, but I've sent them the same one. And they can work by working in that book and then maybe taking a picture of their work here, let's just paste in a text version of a possible response. Here we go and leave it at that. So next, having done this, if I'm this learner here, Anthony lays, I could then say how I feel I've done, I think I've I've met these criteria. We go I'm not sure about that one, so I'm gonna I'm gonna check it just to be on the safe side. And now I've completed my work. So again, this could be a picture of my work. This could be some typing, it could be digital inking. If I've got a device that does it, There's lots of flexibility. Now that I've done that at the end of the lesson as the teacher, I want to be able to review all these pieces of work. So that's then go to along to review student work. And let's do that. So in the review student work area, I'm going to click on English. And I'm going to choose this task. It's the only task that we've distributed so far, story task, and click on Next. And now. Each learner, I can jump between the sections. So let's click on Isabel's section and we can see here that it's jumped straight to that. Okay, So we'll just put a number one that's remember which one it was. Let's go to Josh release to that. Here we are. And we can see in here is constraint to his page in that area. And then let's go to this user where we put some at work already. And you can see that you can jump back and forth between learners really quickly. And this is brilliant because it's like when the teacher asks students to hand in their work open up today in the book is the fastest way just to get to what you need really quickly. So very efficient way to jump between tasks that different learner groups have done. Now that we're in here, let me just fold this out of the way for a minutes. Now I'm here. Let's look at what I can do. Ask the teacher. Well, I could type and give some feedback about what they've done there. I could type that with my digital inking pen. I could write a response, couldn't lie. I could equally use this to highlight things that I think they've done well and that kind of skill. What else could I do? Well, they reviewed themselves, so I could say whether I agree and whether I think there's things that they've done more or less than they just considered. And then down in this feedback box. So I'm going to use this space for what he's possibly the greatest way of doing this. So I'm going to click on Insert, and in part of the insert tools, I have audio. So here I can record an audio response back to the learner. Let's just quickly do that to show you. Well done, Anthony, I am so impressed how well you've persevered today. There we go, and I can click on stop there. And now, when Anthony opens his version of the Notebook and looks back at this task before he starts his second draft, you can see he's got this audio message that he can play for himself. So here we're utilizing the full power of the OneNote desktop app to allow us to feedback to learners in lots of different ways, including that Audio Note tool that is so powerful. And we're working to share different resources to different learner groups using the distribute page tool, we can use the distribute new section or section group tool. Remember to add more different sections such as English, math, science, the ones that we added to start with. And we've got that review student work tool that allows us to jump between the pages for each learner one by one. So there you can see that as well as those four different sections that we have in the class notebook that allow different members and owners to see different content. The Class Notebook toolbar gives us a really powerful way to share lots of different resources with different learners, differentiate, scaffold, and support them, whilst at the same time, making it really efficient for the teacher to feed back in lots of different ways. 28. Class Task: Okay, It's project time. So as I've mentioned throughout the course, your project is to create your own OneNote notebook for something that you would like to do based on all the different lessons that we've used throughout the course. So we've learned a lot of different tools. We've looked at a lot of different use cases where one note can be really, really beneficial. We've taken personal finance, we've looked at managing a team. We've looked at project management, we've looked at keeping notes for Hobbes, scrapbooking. We've looked at task managements and to-do lists systems, all sorts of ways that OneNote can be really beneficial. So I'm looking forward to seeing what you post in the course. Remember only other people doing the course, and I can see that stuff and responds to it. So have some fun with it. Use color, use shape, use all the different tools used to digital inking as well. If you've got that facility and really go a little bit wild and see just how beneficial OneNote can be for you. 29. Summing Up: Well, thank you for taking the course. I'm really glad you did and I'm very grateful to you for being part of as well. If you did enjoy it and got value from it, please look at subscribing and leave a review because that helps build my credibility and for others to find my courses to. My intention with this course was to show you not just how to learn to use the tools in one note, but to give you some grounding in all the different types of projects and situations where one node could be really, really useful. If you've had anything less than a five-star experience, please leave me a note so that I can adjust the course material, improve it over time. Thank you for being part of the course and I hope to see you again.