How to Be Organized: 7 Easy Steps to Master Organizing Your Life, Work Organization & Decluttering | Miles Toole | Skillshare

How to Be Organized: 7 Easy Steps to Master Organizing Your Life, Work Organization & Decluttering

Miles Toole, Personal Productivity Teacher

How to Be Organized: 7 Easy Steps to Master Organizing Your Life, Work Organization & Decluttering

Miles Toole, Personal Productivity Teacher

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9 Lessons (1h 16m)
    • 1. Introduction - How to Be Organized

    • 2. Chapter 1: Step 1 - Make Schedules

    • 3. Chapter 2: Step 2 - Declutter Every Day

    • 4. Chapter 3: Step 3 - Simplify Your Workstation

    • 5. Chapter 4: Step 4 - Practice Delegation

    • 6. Chapter 5: Step 5 - Engage in Digital Minimalism

    • 7. Chapter 6: Step 6 - Learn to Manage Your Finances Efficiently

    • 8. Chapter 7: Step 7 - Stress on Consistency and Not on Perfection

    • 9. Conclusion - How to Be Organized

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About This Class

Are you someone who has their clothes lying around here and there and your work never being completed on time? Do you find yourself rushing to finish work before its deadline, because you do not seem to have the right organizational skills?

If you answered yes to any of these questions, it may be time for you to learn how you can effectively become more organized. "How to Be Organized" breaks down the art of time management in an easy to follow format. Together we will go through a concise process that is not only easy to use but also very motivating and perfectly suitable for beginners.

In this guide, we are going to concentrate on 7 easy steps that will help you in decluttering and organizing your life. Discover how to increase your power to focus and not give in to any distractions in your surroundings. With these steps you will also learn how you can get rid of the distractions in life.

Take control of the workload you have and engage in a digital organization schedule so that you do not remain busy all the time. Uncover special aspects of financial organization so that your future is secured and you will not depend on anyone.

● How to maximize your potential by building to-do lists.
● The art of decluttering.
● How to organize your workstation.
● How to delegate your work effectively.
● Personal financial management.
● How to plan your day.
● Home organization skills.
● To eliminate self-doubt.
● To engage in digital minimalism.
● Adjusting your mindset to become more organized.

The strategies in this guide will prevent you from being overworked and yet teach you how to get your life together. Being organized may be intimidating, but it is certainly not impossible. Proceed with this planned approach and your life will become entirely organized in a matter of weeks!

Meet Your Teacher

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Miles Toole

Personal Productivity Teacher


Miles Toole is the teacher of the "Personal Productivity" course series. He was formerly a literary agent with Curtis Black Ltd. and writes a popular blog on Personal Productivity. Toole turned to teaching several years ago to fulfil his life dream of educating students on the topic of Personal Productivity. He lives in New York City.

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1. Introduction - How to Be Organized: Introduction, Welcome to how to be organized in the following chapters, we'll discuss how important organizational skills are, not only in your personal life, but also in your work. When we're young, our parents keep telling us to clean our rooms and keep it tidy. Keeping everything tidy and organized has Psychology that works behind this idea. And that is when things are in order, people feel motivated to put in more effort. On the other hand, when everything around you is in a state of clutter, all the positive energy is automatically sucked out and you'll feel lazy and tired. If your to-do lists are overflowing and there are piles of things lying around here and there, it can hamper your productivity. This can in turn lead to depression and stress. And this guide, you'll learn how you can be organized in every sphere of your life and keep it simple. The process is explained in step-by-step manner, which will make it easier for you to implement the steps in your life. So if you lack dreams and aspirations, and if you think that you do not have a proper routine, then it's time to change all of that and organize your life. And once you start doing everything mentioned in this guide, you'll see that you have much more extra time, which you can do the things you love. 2. Chapter 1: Step 1 - Make Schedules: Chapter one, step one, making schedules. No one is born organized. Everyone learns the skill in the course of their life. And so can you. So even if you are the most disorganized person, you know, it's time to make some changes, starting with your lifestyle. You not only have to learn about organizing your life, but also your work. And only then can you be completely organized. For this, you have to ditch the unnecessary and start decluttering. The first step towards this journey starts with writing things down and making schedules. Everyone has that one person in their life who remembers everything, starting from birthdays to meetings. But anyone can do that only if they start to write everything down. It is a habit that you have to inculcate and it's not rocket science. Why complicate your life when you can simplify it with only a pen and paper. Make it a habit of writing everything like a to-do list, from important events like meetings to even your grocery list. This will save you a lot of time because you don't have to think about what you forgot. You'll recognize what you have to do in an incident and get going. This in turn will also enhance your work organization skills and help you stay productive. But sometimes people find that they have a lot of things to write down, and this confuses them even more. So in this chapter, which is step one of becoming more organized, I'm going to teach you how you can build your own schedules in the most efficient manner. Identify available time. The first thing that you have to do is figure out your available time in a day. Now, if you say that you work 24 hours a day, then that is not the right answer. Because if you do the work the whole day, it simply means you lack a routine or schedule. So you should start by thinking about what time do you want to be available for work? Specifically those hours. If you work at a full time job, then you already have a very clear perspective of what your work hours are. And this available time should be based on that. If you're a freelancer, then it's even more important to figure out your available time. If you have this habit of working throughout the day, then you're actually hampering your productivity. Instead, try working for a few hours and give your best in those few hours. This practice can completely change your productivity levels. There are some other factors that are worth considering to if you're working for a promotion, then you might need to work some extra hours so that your boss can see the dedication you are putting in. If this is the case with you, then it is important that you include this extra time and your available time as well so that it becomes easier to plan your schedule. Then there are weekends too. You need to plan them wisely, keeping enough time for you to unwind and relax. In case you have to do some work on the weekends, makes sure you limit them to a minimum time span. Once you've figured out your available time in a day for an entire week, it is time. We move on to the next step. Block time for urgent activities. Sometimes there are certain task that you have to complete first because they are of a high priority and have to be completed on an urgent basis. This can really be anything. It can be a work Call. It can be something related to your personal life or basically anything that you can't avoid or delegate. So when you're scheduling, you have to pinpoint these tasks and then think about the time of day when you are the most productive. You have to schedule your high priority activities in that timeframe. For example, some people find it easier to schedule shuts tasks in the morning right after they wake up, whereas others schedule them in the afternoon. You have to find out which time of the day works best for you. Finding out this peak time is not that difficult because most people know about it almost instinctively. But even if you don't, a little observation is all you need. Schedule essential task. The next step should be to block time for those axons which are essential. Now, you must be wondering what the differences between high priority and essential. Well, it's quite simple. Essential tasks are those which have to be done with absolute guarantee and high priority are those which also have to be done, but they also have to be done as soon as possible. Now, if you've come this far, then you must have realized that in every step you're prioritizing your tasks. Checking, which is more important. Once you learn efficient prioritization, scheduling tasks will become even easier. So, try assigning value to every task you have at hand. And simpler words. Think about what you're going for. Thinking about what you're looking to gain from any particular task. Sometimes the value has not realized immediately, but in the long-term, assigning values to tasks will help you schedule your essential and high priority tasks in the right order. Another reason why I'm asking you to focus on essential tasks is that if you keep doing small tasks here in there, you're never going to achieve your ultimate goal. Your schedule should be based around your essential tasks. For example, if you are keeping the timeframe from nine AM to 11 AM for the essential tasks, then make sure you do not let anyone disturb you during that period of time. When you get the most important work done, the rest of the day will easily fall in place. Once you have completed these important tasks, you will feel as if someone has lifted all the weight from your shoulders. And then you'll have some added momentum in you to complete the rest of the tasks as well. Create theme days. This is another thing that will help you effectively schedule and maintain discipline in your lifestyle. Once you figure out your available time and the tasks you need to do, you can create theme days. For example, you can keep Mondays for all the management tasks. Tuesdays for growth and communications. Wednesdays for recruiting and so on. Of course, the themes will change for every individual based on their work. But you get the idea. Do you know why theme days are so effective? This is because when you know that a particular day has a theme, it helps you stay even more focused on the task at hand. And this is actually one of the best work organization strategies that you can use. In fact, even if you hit a snag, you can deal with it and then quickly resume your work because everything you're doing on that particular day falls under one theme. Which brings us to our next point. Batch tasks. Instead of multitasking, try batching your tasks together. Yes, you will find some people who are excellent multitaskers. But the, you know what happens when you try to complete multiple tasks at the same time, your quality of work takes a hit and it deteriorates. So concentrate on one task at a time. But if you have too many tasks in a day, what you can do is batch the similar tasks in one timeframe. When all the tasks have some form of similarity in them, it will actually help in reducing your overall time taken to complete those tasks. For example, if you have to make a bunch of phone calls, make them during one timeframe. Suppose from 03:00 PM to 05:00 PM. Your schedule should be flexible. Now. A schedule is going to help you become organized. But that doesn't mean that literally every hour in your schedule is going to be blocked for some form of activity. Your calendar should definitely have some blank spaces. These spaces should be set aside not only for emergency work, but also for meditating or reflecting. I know that many of you have such hectic schedules that you cannot even imagine breaks. But here is one tip for my workaholic readers. If you are marketing your calendar for 30 minutes meeting, make sure you block 40 to 45 minutes so that you can have ten to 15 minutes extra at your hand. When you can do whatever you want. You can grab a sandwich, take a coffee break, or simply meditate. At the end of the day, you will see how these small breaks can boost your productivity even more. Plan some relaxation time. Even if you have a very busy day ahead, you should take some time out for relaxation. This can be blocking time in your calendar that you can spend with your family, or blocking time for exercise, or basically anything that you love to do. One of the ways in which this can be easily accomplished is by ensuring that your work schedule ends in the evening so that you can use your evenings recharging your body for the next day. If you want to relieve the stress, tried to hit the gym or practice some workouts at home. You can even listen to music or meditate, both of which will suit your mind. If you have a hobby, then carry on with it in the evening. If you keep thinking about making a schedule, then it is never going to happen. But you have to do is take charge of your life. And only then your schedule is going to be effective. After about a week or two, you will find that you're much less stressed or overwhelmed. And that itself would act as a motivation to keep scheduling your days. 3. Chapter 2: Step 2 - Declutter Every Day: Chapter two, step to de-clutter every day. In this chapter, we're going to discuss the next step to becoming more organized. And that is de-cluttering. When you engage in the act of de-cluttering, you are shedding the unnecessary commitments which are only hindering your pace. Yes, it can seem overwhelming to start getting organized. But you have to take this step by step and you're going to reach your goal. When you start decluttering, you will automatically feel better emotionally, physically, and mentally to make the process easier. Here are some ways in which you should start de-cluttering your life. Ask yourself whether you really need it. The first step is to figure out what you really need and what you don't. So the ultimate question always remains whether you should keep it or throw it away. But if you're fixated on this question, it can create confusion and anxiety for some people because of which they get stuck in one place and cannot move forward. When people panic from this approach, they delay their decisions, which in turn lead to even more clutter. That is why you should reframe your questions and be a little bit creative with your approach. Let me give you some ideas. Your main aim will always be defined or items that are worth keeping and separate the items that you're holding onto for no apparent reason at all. So for this, you can ask yourself whether you will be buying that item for the second time. You can also ask whether the item reminds you of good memories or a bad ones. If most of your answers turn out to be no, then you should get rid of that item. To ease the process, you can make a checklist of questions and go through it for every item. If you want to be organized, then starting the process of decluttering is not everything. You also have to finish what you started. For this, you cannot afford to be distracted. So you'll need to reframe your thoughts and changed the way in which you see things. Remind yourself that you do have to finish de-cluttering and one day, we do it every day, take up something small first so that it can be done in one hour or two. This will give you a sense of accomplishment once you finish it. And this will also help you move on to bigger de-cluttering task. Keep the sentimental objects at last, so that by the time you reach them, you're already confident. De-clutter your work area. Now that we're done with the basics of decluttering, let me tell you a few things about de-cluttering your own work area. When your workstation is clean and tidy, it automatically boosts your work morale and you become more productive. Start off with your desk. There are so many people who keep plenty of things on their desk, including piles of paperwork, clean them, organize them, and throw away things that you don't need anymore. Once you've tasked out that things you don't need, you need to reorganize what you have. You should also consider de-cluttering your computer. We often accumulate a lot of junk files on our computers that we don't clean. And over time, our computers accumulate a lot of junk files that we don't use. You should make it a habit to get rid of unused files regularly. De-clutter your digital life. You should know that physical decluttering is not the only form of de-cluttering that exist. If you want to simplify your life, you also need to have a good look at your digital life, which forms a greater part of your day. You should backup all the important things on your device. This will increase the speed of your device and you won't get frustrated while working anymore. Take advantage of the Cloud Storage benefits. You can start by using the free cloud storage options available from Google in iCloud. And then if you run out of them, then you can start using paid cloud storage. Also, learn to organize your apps, files, and pretty much everything that is present on the device. We'll learn more about digital de-cluttering and the latter part of this guide, de-clutter your kitchen. People often de-clutter their closet and their workstation to, but then forget about the kitchen. Although that is the place where most people have clutter. There are also several areas in a kitchen. In each of these areas has so many small items. So it is better if you focus on only one area at a time. If you start with one cabinet, make sure you go through everything that is present there and organized them. Decluttering at random is never a good idea. Because in that way, you'll get discouraged to finish the task and your clutter will remain as it is. Another thing that you should do is pick out all those things that you have in more than one quantity. For example, baking trays, dinner sets, utensils, and so on. And then keep only that which you need daily. The rest can be stowed away in the storage room or a packed in a box so that your kitchen space is freed. Also, if you start cleaning the cabinets, chances are that you'll come across something that has expired. So you should always check the dates when you're decluttering and reorganizing. You never know what has expired. And if you find such expired items, discard them at once. One of the hacks of increasing kitchen spaces to hang your utensils on the walls. If you open Pinterest, you'll find several cool and cute ways in which you can do so. You do not need anyone for it because you'll get several such DIY projects that can only revamp your kitchens decor, but also give you lots of space. Some of the common things that can be hanged or the utensils that come with the handle. And the measuring spoons also discard that Justin case items. I think all of us are aware of this term and our lives. We all keep something or other in our possession that we don't really need right now, but we'll still keep them thinking that we might need them later. This happens even more commonly with hardware installations. A spare screw that you had left from a furniture piece that you assembled on your own or a spare Bolt that has now become rusty because you didn't really use it in the past two years. Yeah. All of us are known to have these habits. But if you want to become organized, you have to get rid of them because they create clutter. Also, remind yourself that you're not depriving yourself of anything while doing this. Because you can always find replacements just in case you need anything. But keeping so many things lying around for that. Just in case moment which might not even arrive in the coming two or three years is just impractical. Another common thing we all tend to keep hearing there are the freebies. It can be a pen, a branded mug, or even a notebook, whatever it is. If you have kept them for too long, thinking that you're going to use them someday, it's time to sort them out and see what you really intend to keep. One of the effective ways in which you can avoid this situation in the first place is by not taking any freebies at all until and unless you really decide to use it, de-clutter the paper trail. The biggest clutter that is created, and probably everyone's houses by paper. There are so many documents, newspapers and magazines that were hoarding. If you have a lot of important documents, it's important that you have a filing system for them. And then there are those sentimental papers which you simply cannot get rid of, like greeting cards, handwritten notes and photos. But you do not have to throw them away in order to get rid of clutter. You can simply repurpose them in some other way instead of allowing them to lie around the house. If you have too many old newspapers, you can use some of them to make excellent decor pieces. Otherwise, you can simply recycle them by giving them away to recycling centers. The same applies to magazines. If you've kept an entire Magazine just because you loved one recipe, it's totally impractical. You can simply cut out the recipe and then recycle the rest of the magazine. Declutter your mind. If you have more on your plate than you can probably eat, then you're bound to fall sick. The same happens when you end up working too much. That is why it is essential to declutter your mind from time to time. For this, you have to start with your schedule. Make sure you have a social life. No matter how much work you have, go out with your family and friends on the weekends, instead of having jam packed calendars, you are not obligated to say yes to everything. Sometimes you have to learn to say no for your own benefit. You have to stop comparing yourself to others. The goal of your life is not to live up to someone else, but to live the way you want to. If you're feeling low because one of your friends is spending their dream vacation in say, Shelley's stopped looking at their social media. Limit your exposure to social media on a daily basis. Be mindful and be you. If you have a big debt, tried to repay it as fast as you can, that brings about stress and even more clutter. Trust me, when I say this, there is nothing more freeing than paying a debt completely. 4. Chapter 3: Step 3 - Simplify Your Workstation: Chapter three, step three, simplify your workstation. Having a simplified and clutter free workstation has endless benefits. Once you do it, it'll have a great impact on your productivity and the quality of your work as well. When your desk is cluttered, it becomes the source of numerous distractions. Business cards, sticky notes and papers from projects that are still unfinished can easily compete for your attention, Thus damaging your focus. But when your desk is clean, you can be fully focused on one thing at a time. When things are not lying around on your desk, you will have more work area to. Also, sometimes people give the excuse that they leave things behind on their desks because they're going to carry on with the same project tomorrow. But that is not how it should be. When you start a day, a fresh, even if you do it the same project is today before your desk should be clear. It gives a sense of efficiency and also makes you feel that you have accomplished a portion of the task. If not all, this drives you toward your goal. So a minimalist workstation is what you should try to maintain. And in this chapter, I will explain how you can attain it. Go paperless. The first thing to deal with in order to simplify your workstation is to go paperless. Papers definitely take up a maximum space on a desk and also create a sense of clutter. But going paperless in this era is easier than ever before. If you think that your desk is overflowing with piles of papers, then it's time that you ask yourself what those papers are doing there. Do you actually need all of them? The first rule that I've already established in this guide is that you have to question everything that you see in front of you and whether you really need it. There are several categories in which you can segregate your paper pile. Some of them will definitely be old papers that you don't need anymore. And so you can safely tossed them into the bin. Then there will be those papers that have to be filed away and they have already been completed. After that. There are papers that still have some purpose to serve because their work is not yet complete. The major mistake that almost everyone makes while decluttering is that you tend to start with the most difficult task of all. That is why you get discouraged so easily. And think that organizing your life is something you cannot achieve. But that is not true. You have to start with the easiest tasks and then move your way up the ladder. Do you give standard ten exams before you give Standard Nine or is it the other way around? You also have to block time in your calendar for this work. Otherwise. You'll never have time for it. Going through all the papers lying around your workstation is time-consuming. If the paperwork as already been done and you simply need to file them, then start scanning those papers and store them digitally so that you can free up space on your desk. One of the most efficient tools that you will come across during work organization is the scanner. Because it will help you deal with all the paper clutter. Reorganize your drawers. And drawers are going to be a lifesaver in the case of work organization, messy drawers are something that can drive you crazy, especially when you can't find something important. And so you have to do something about this. Start by discarding everything you don't need, or at least do not need in the drawer. Take a Ziploc bag, but those overflowing contents in it and store it away in one of the cabinets. Organize with labels and colors. Even if you have a small office or workstation, you can keep it well-organized very easily. And you can do it with the help of colors. There's nothing better to replace a color coded system. In order to get started, you have to first find out the meaning of each color. Or you can set a word to each color. For example, green could stand for finances, red for emergency items, and blue for a medical items. If you're storing any financial document, then you can simply put it in an envelope and then mark it with a green sketch pen so that you know what it is. You can follow the same method in your filing cabinets. You can literally create a rainbow of colors if you put the organizational effort required for it. Organizing each and every file would take time. But once done, differentiating each file would require only a few seconds. You can then arrange the files in alphabetical order. This would mean once you have divided the files into various colors based on category, you will be arranging each of those files and alphabetical order. This will ensure that if you have 50 files in the Green label and you're looking for something that starts with the letter H, you'll be able to get there at once. Having a bulletin board. A bulletin board will keep all your important tasks in one place. It simply makes working so much easier. If you have an important meeting in the upcoming week, you would probably incorporate it into your calendar. But nonetheless, having it on the bulletin board stresses it's important and reminds you that you have to prepare for it. Also, you can stick the handy information on it. For example, if you're working on a current project and you have to refer to something from time to time. Why not stick it up on the bulletin board? You can even post some motivational stuff on the quotes that will keep inspiring you throughout the day as you work. If your work involves doing creative things, a bulletin board is really great for that because you can spread your ideas there for your mind to analyze without cluttering your desk. Deal with wires and cables. This aspect of workstation clutter is often overlooked. But you will see the loosen that could create chaos. These wires are usually connected to Office gadgets like a computer, printer, router, and so on. Wires bringing about a feeling of unprofessionalism and unkempt Nas. You cannot obviously cut off the wires, but there are so many ways in which you can ensure that these wires and cables are not visible. One of the ways in which you can do so by painting them neatly to the wall so that they do not hang. Or you can create a separate compartment for them beneath the table so that they can be put inside that compartment. There are so many accessories available in the market that will help you bundle away the cables like Velcro straps and twist ties. You can even bundle a bunch of wires together and then put them in that compartment. We talked about. Lesser wires also makes your desk a safer place to work. Also, you will be able to move around and move your hands and legs without worrying about tugging on wires. Minimum lies the personal declarations. Many people prefer to have some type of personal declarations in their workstation. And there's nothing wrong with that. But what you have to ensure is that you do not end up overdoing it. If you keep small pieces of the core hearing there, it will only give a sense of clutter. Try visiting an office space that has very minimal decor and then see the difference. The vibe that emanates from a minimal office space can itself push you to work harder and complete your work on time. That is the vibe you should create. But you should also not confuse minimalism with boring. There are so many small accents that you can add to your office space in order to make it look decorated yet minimal. Believe in quality over quantity, even when it comes to officer corps. So by a few things, but make sure they're classy and high quality. If you have a small workstation, then use mirrors to create an illusion of a bigger space. When mirrors are placed in proper angles, they will reflect the light in the entire room and make it look much bigger than it really is. Next, Let's move on to the topic of office storage. Your office storage should always be functional and practical. You do not really have to keep any statement pieces, but things that we'll take up less space, but store more things. If you are someone who loves antiques, then you can maybe go for an antique office wardrobe or a desk. You can also hang some minimal art pieces. This can be something that describes your personality. Some people hang their self clicked photographs, or you can also go for the minimally illustrated productivity quotes. Another thing that you should definitely install is a clock. This will help you stay on time. Make sure the clock merges with the color scheme that you've chosen for your workstation or home office. 5. Chapter 4: Step 4 - Practice Delegation: Chapter four, step for practice delegation. The more you expand your business or the more you get promotions, your work will increase and the time will not. You will not have more work to do in the same amount of time. And there will come a point of time where it is simply not possible for anyone to handle it all by themselves. That is when you have to learn to delegate. If you don't, then your work life will become completely unorganized. Taking your business to the next level would never happen. Sometimes you simply have to stop working on the daily details and allow yourself some time for critical thinking. But these daily details also have to be worked upon by someone. This can be done by the people you hire. Delegation is an important decision. And to some people, it comes naturally, but to others, they have to struggle to leave the rains. If you're not sure as to which tasks you should delegate, then let me give you some advice regarding that. The tasks that you will be delegating should be either one of these one tasks that don't impact growth. And our tedious every task, no matter how small or big it is, is important for the growth of your business. But there are some tasks like clerical work, file organization, data entry, and so on, which are not related to the direct growth of your company. Also, these types of tasks do not require experienced personnel. So if you decide to delegate these tasks to others, you will actually be saving time that you can use to deal with other important tasks. You can utilize that time to do roll sensitive tasks, like managing financial affairs or hiring new employees. Two tasks that can be done in a better way by someone else. You might be a leader, but that doesn't mean you are the best at everything. Every person has some type of talent or the other. So if someone else is an expert at something that you're not, then hiring that person would enhance the productivity of your company. A very important part of delegation is finding talent in other people and then assigning them work related to their talent. You have to learn how you can work together with your team to take your company forward. Three tasks that stop you from following your passion. If you want to be creative and you love your work, you cannot leave your passion behind. If you are passionate about your work, then you'll find success. If you're not passionate about yourself, you won't be able to motivate your team. And this would directly affect your company. You're someone your employees will follow. So if you're always out of energy and not optimistic, your employees will also become just like that. If something is draining your energy way too much, then you should consider delegating that task. It might be that you're not sure who will be the best at it. So what you can do is produce the opportunity in from your employees or co-workers. And see who's interested in doing it. Moreover, sometimes it happens that what is a demanding to you might not be the same to someone else. Now, let me give you a step-by-step introduction to how you can delegate tasks. Choose the right person. If you want to be a good leader, then you have to start by knowing your employees. And I do not mean knowing their names and their backgrounds. Truly knowing someone means that you are fully aware of their strengths and also there are weaknesses. You should also know what tasks they prefer to handle. For example, if a certain task involves doing it collaboratively, then you should assign it to someone who is good and teamwork and knows how to work with other people. If you assign the work to someone who prefers the work alone, you are only hampering the quality of the work. One of the ways in which you can choose the right person is to first make a list of tasks that you want to delegate. Then you can call a meeting and sit with your employees and coworkers and ask them to pick the task that interests them and whether they would love to handle it. This will encourage them to do the tasks that they love. And this will also increase engagement in the team. You're also doing the groundwork for building trust, which is so important for a successful company. Give clear instructions. One of the most important things about delegation that you should keep in mind is that you should always give clear instructions. No matter how easy the task is to you, it might not be the same for someone else and you should never make assumptions. So include instructions wherever you are delegating work to your team. Moreover, sometimes you might have something specific in mind regarding the task. In that case, you need to give totally clear instructions to your team. Otherwise, you cannot expect them to simply understand what you want. You also need to be clear about any milestones are deadlines that you'd like to meet. The clearer you are about every instruction, the lesser will be the communication gaps. And this will in turn improve the quality of work. Your work will be finished on time. Every step will be executed without you having to rectify your team from time to time. This proactive strategy is a move that everyone should make who wishes to delegate work. And it'll be highly appreciated by members of your team. Don't try to micromanage or urge anyone to achieve perfection. You're way of completing a task might not match someone else's. So when you're delegating, You have to give the other person room to complete the task their way. All you have to ensure is that at the end of the day, you are getting the results that you want it. You have to let your team members tackle the problems that come up, give proper training and proper resources. There might be a situation where the people on your team might not have the skills required to complete a task that you want to delegate. But that does not mean that you will not be able to delegate the task at all. Remember that no one was born with skills. Everyone had to learn them along the way. Some people learn skills more quickly than others, but nonetheless, every skill can be taught. So if you think your employees or team members lack a particular skill, don't back down. Instead, you should be teaching them that skill. Yes. It is true that teaching a new skill means that you're delegating a new task. It will take much more time and will not save you anytime at all. But on the other hand, it will be like an investment for the future. When you're teaching these new skills, you're preparing them for the future by transferring the skills. So in the future, when there are similar tasks, you can directly delegate them to your team without giving a second thought. So you will actually be making it easier for you when such future projects arrive. Thus, if you are asking someone to use a particular tool for completing a task, makes sure that they're fully aware of how that tool works. If they're not aware of it, then teach them. Keep your faith. But also verify. When you're delegating some work to your employees, you cannot doubt their abilities on it. If you doubt that someone might not be perfect for the job, then you should refrain from assigning that particular task to that person in the first place. But once you have assigned the job, it's time to show the person that you trust them. You have to let them complete the task and their way following their own terms. Once you've given clear instructions, it will be the duty of the employee to fulfil all that you have asked for. But at the same time, you should trust them and allow them to work. How he or she feels is best for this situation. What you can do is keep checking on your employees occasionally and ask how much of the task has been completed. For example, if you had assigned some task to your employee about a week ago and now that the deadline is approaching, you should not lose faith in him or her. But there was nothing wrong with sending a verification email to check whether your employee has been going with the work smoothly or whether they're facing some challenges. But the tone of the email should be that you trust your employee to be on the top of things. Otherwise, you might end up offending them. And if you do this in the right way, your team will be more encouraged and there'll be more trust amongst your people. This will prevent any misunderstanding or communication gap. Provide feedback and show appreciation. One of the most important things about delegation is that you should also give feedback. The feedback doesn't normally happen one way, but both ways. Let's assume that you had assigned some tasks to your team members. And once they've completed and submitted the task the way you wanted it to be done, you should praise them. One of the most genuine ways to do this is by thanking them publicly. But in case you found some error, you don't have to cover it up with nice words. Be straightforward about it, and use constructive criticism to make them understand their mistake. You should also show your genuine appreciation when someone completed the work on time. Also, be specific about what you think could have been improved. This will literally give your employees a roadmap that they can follow and be perfect when you give the next task. Moreover, when you show appreciation, you will inspire the virtue of loyalty and you will make your employees feel satisfied. Another thing that you should do is that you can ask your employees to give their own views on the subject of delegation. Ask them whether they like your process of delegation or whether they'd like some more information from your side. This will help you to understand your employee's mindset. This will also help you to understand whether you've selected the right people for the tasks. Because if anyone is having a problem with the task they've been assigned, they'll get the chance to say it. 6. Chapter 5: Step 5 - Engage in Digital Minimalism: Chapter five, step five, engage in digital minimalism. Now let us move on to the next step of becoming organized. And that is practicing digital minimalism. It has been found that at an average about three hours is spent by each person on their mobile phone. Moreover, if we look at the statistics from the past three years, the usage of smart phones has clearly doubled. Since the year 2013, the use of digital media has increased by 40%. And if you look around you, you'll find that you're surrounded by screens. But if you want to practice work organization, you have to remove some of the clutter. And this chapter, I'm going to walk you through the basics of digital organization and how it can be done by following some simple steps. Use your computer with intention. This is the first and foremost step that you need to take. And it's quite easy. You have to learn how you can use your computer with intention. This means that you'll be removing anything that's not adding any value. So you're going to keep only those things that you need and use every day. The first thing that you have to do is clean your desktop. People tend to keep a lot of files on the desktop, even when they don't need them. It can be that one application you use ages ago, some random file from a project that was completed four months ago. See what you need and what you don't remove anything that you're not using on a daily basis. A desktop that's full of unnecessary files brings about a feeling of clutter. The next thing might sound a bit trivial to you, but it's really important and it works. Choose a wallpaper that is minimal and clean. Your productivity levels can get hugely affected by the wallpaper you choose because you're looking at it constantly and do some research on the internet and pick a wallpaper that will increase your focus rather than distracting you from your work. You can even go for a simple pastel colored wallpaper, which have very soothing effects. Or you can choose anything that puts your mind at ease and helps you concentrate. Now, you should look for any updates that you might have. But before that, do a cleanse and remove any application that you don't need or that you're not using, then look for updates. And if there are any, don't skip on them for later install the updates. Another great strategy for a digital organization is to work in full screen mode. I know so many people who work in the split screen mode, and this will only increase the number of distraction and make you unfocused. Also, if you have too many tasks open at the same time, it can cause panic and you'll get a feeling of losing control over your work. Simplify your files. Now we're going to move on to the next step of digital organization, which is your files. With time, your computers start accumulating a lot of junk and your hard drives start overflowing. And when your hard drive is almost fall, it becomes immensely difficult to actually find what you need. There is a way in which you can stop the process. And I'm going to explain that to you here. Start by straight away the leading files that you absolutely do not need. Files like these exist on everyone's computer. It can be something you downloaded but don't need anymore. But you did not delete that file and it became unnecessary junk. It can be some files from two or three years ago which do not have any purpose in the here and now. After you've deleted all unnecessary files, it's time to upload some of the required files to the cloud. For this, you have to divide the remaining files into two different categories. One of them will have the files that you require every day and the other will have files that you need, but not every day. The latter category of files can be safely uploaded to the cloud. Some of the files that will fall in this category are old but important files and of course, photos and videos. The next thing that should ensure that the content you are keeping on your computer is searchable. Whatever name you are giving the files and folders should be easy and not difficult to remember. This will ensure that a quick search will reveal the files at once. Nowadays, the search function is so advanced and powerful, but you don't really need an extensive filing system. But for de-cluttering, make folders that are bigger. And in this way, you will have fewer folders. For example, you can have one personal folder, a work folder, and another one for your hobbies, or maybe travel plans. And then when you're looking for something, you can search for that file and any of these files based on the category. Before you end today, make sure you have moved all the files from the downloaded folder and all the programs and tabs have been closed. By doing this, you're ensuring a fresh start for the next day. And this economy where access is the new trend, you need to start giving up on ownership. What I mean is say, instead of owning the movies, videos, and music, Why not access them from the internet? Life would become so much easier. Enhance your phone experience. Now, let us move on to the next topic. That is, how you can make your phone experience better. Your phone is something that you're using almost all the time. And there are so many ways in which you can practice digital minimalism when it comes to your phone. For starters, remove any app that you think is creating clutter and that is of no use to you. This is just like what I advised about cleaning your computer's. Almost every app has a browser version two. So if there are apps that you use, but not that frequently, then you can resort to the browser version of it. Why clutter your phone with so many apps when you use most of them just once in a while. The next thing to do is remove unnecessary social media apps. We have a tendency to try out everything new. And if you have a tick tock account which you don't use anymore, why not uninstall the app altogether? Trust me, you won't survive not having an unused tick tock app on your phone. If you're using Facebook or LinkedIn daily. I'm not asking you to uninstall them. All. I'm saying is that you should have those social media apps which you don't even use that much. Now, open your contacts, browse through the list, delete anything that you know you won't need. Again. We meet so many people on the way and we tend to have their numbers on our phone. But if you visit your contact list, you will find several numbers that you are not going to need anymore. And so you need to delete those contacts. The dark at the bottom of your home screen should have the four most used apps. And the rest of the apps can be categorized into folders. This will keep everything minimal. If there are any music or podcasts on your phone that you don't listen to daily or don't listen to at all, then it's time you delete them. Also, instead of downloading these things, dry streaming them. Remove the notifications options from your apps that you don't need. Leave your mail, phone calls, and messages. But the rest of the apps should be customized based on what notifications you want and what you don't. Also, once you're working hour is over, you can set the do not disturb mode so that you can rest in peace without any more calls or messages. Make your emails organized. Another digital aspect of our lives, which creates a lot of clutter is our email. And especially when you do not manage it in the right way, your emails do not have to be dealt with the entire day. You can include them in your to-do list and then deal with them at a specific time. You can do it twice a day. Once when you start your day, and once when you're finishing your day in the evening. Moreover, some people do not have to check their email from time to time because their work does not involve it. So in that case, you can simply turn off the notification and then check your email when you get the time. You can even set a mantra that you're not going to check your email before 11:00 AM. The morning time is when you're more productive. So why waste your productive time checking emails? You can do it later to have a fixed time to process your emails. For example. You can fix a time span of 25 to 30 minutes during which you will check in process emails. And after that, you'll keep it away until it's the end of the day when you'll spend another 25 to 30 minutes processing your emails. All of us have those unnecessary newsletters and mailing lists that we had subscribed to and some other content that we don't need. But if you don't need it anymore, you're free to unsubscribe and avoid the clutter. Also, you have to keep in mind that not every email has to be responded to. This happens mostly when you simply send an email to say thanks. It is not required at all times. Moreover, some people go on writing bigger emails when only two or three sentences would surveys keep email short and concise? Also, try being assertive when you're replying to emails. If you ask another question to the sender, then you're opening up the scope of another email for the same subject. If you think that the email is going to be too long or there's too much that needs to be said. Why not go and talk to the person over the phone? Personal interactions are always better than an email. 7. Chapter 6: Step 6 - Learn to Manage Your Finances Efficiently: Chapter six, step six, learn to manage your finances efficiently. One of the steps of organizing your life is to manage your personal finances. Yes, with a busy life, it might seem intimidating. It's not that difficult if you start taking small steps toward it. When you're not organized about your personal finance, you might fall into trouble with late fees. However, if you follow the steps mentioned here, you will be reaping the benefits in the future. Set financial goals. Everyone should have their own financial goals because that's the first step for bringing your finances. And to order, be proactive and think carefully as to what you want to accomplish with your finances. Everyone has something or the other that they want. What does it for you? Is it a new house or is it saving for your retirement? Do you want to build an emergency fund? Or do you want to pay off all your debts? Whatever it is? You have to find it and then write it down. You can even have multiple financial goals. No matter how big or how small that goal is, you need to identify it and then write it down. When you have a financial goal, you will automatically start planning for it. And it will make it easier for you to achieve that goal. It is somewhat like gardening. You're planting the seed now so you can reap the benefit in the future. One of the goals that everyone should have is to build an emergency fund. This fund will be great help in case you fall sick, experienced job loss, or anything sudden that requires a huge amount of money. Keep track of your spending. Do you have any idea about the exact amount you spend every month? If you want to organize your life, this is one of the things that you need to practice. You can start on any month and keep track of every where you're spending the money so that you know where exactly your money is going. This will also help you identify whether you are spending more than usual and snacks or coffee shops. Because if you are, then you can cut down on these. It will also help you identify whether you've fallen behind in the goals that you had set for your savings once the month is over and you have a track of everything. All these questions will be automatically answered. Sometimes with a busy life, it's not easy to keep noting down all the expenses every day. For that. You can keep the receipts and a place throughout the week. And when the week is over, you can pull them out on the weekend and then divide them into categories. For example, entertainment, groceries, eating out, and so on. Then all you have to do is find the total expense you did in each category. Keep repeating the same process every week and you'll get a clear picture of your overall spending for that month. You'll also be able to clearly see the areas in which you've been spending more than necessary time. Make a budget. Now that you have your financial goals at hand. And you also know where you're spending your money. You need to make a budget to organize your financial life. Take the spending list that you've made and study it closely. It already has how you're spending your money. What you need to find out is how you want to spend your money. So at first, you can create an average annual spending plan and then you can break it down to get your monthly spending glam. This is because monthly expenses can be accounted for very easily. But there are certain expenses that are required only once or twice a year, and they have to be accounted for in your monthly budget. For example, dental treatments, car insurance, and so on. Start by gathering all the bills you receive on a yearly basis, then you can find out the annual expense behind these bills. Once you've found out the annual cost, you should divide it by 12 to find out the monthly cost. The amount that you get is the amount that you'll need to save every month so that at the end of the year, all the yearly expenses are covered. Some of the things that you should include in the yearly expenses are car insurance, life insurance, disability insurance, dental, or medical expenses. Now it's time to move on to the monthly budget plan for this start by determining your monthly earnings. This should be calculated after deducting the tax. You need to consider only those income sources that you know can be relied upon. Then you have to list all those expenses that you have to bear monthly. And this can include car payments, rents, all insurances, utilities, and food costs. Also, don't leave out the expenses you perform on Hobbes restaurants and entertainment. Once you get a rough idea of your monthly expenses subtracted from your monthly earnings. This'll give you an overall idea of the money you'll have at hand. Even after paying for everything. If you have any events coming up or any trips, then you have to consider those expenses to once you have figured out the amount of money you'll have at hand after all expenses. You have to judge whether it will be enough to cover any unexpected expenses that might occur. It is necessary to always have some extra money in your hand. Now, if after adjusting everything your net budget has gone down the negative side, then you have to rework on it. You have to find those places where you can cut off your expenses. It can be something like skip visiting Starbucks every other day or skip eating out so much. Work to your brain. And you'll have several creative ways in which you can save money. After everything is sorted. If you have some extra money, you can either use it to pay off debt or you can even do some kind of investment. Moreover, you should be flexible with your spending plan. You never know when you might incur some unexpected emergency expenses. And so you should be ready to cover it. Setup, money reminders. Since we all have hectic schedules, it is quite normal for people to forget about their EMI's and other bills. You can either choose to automate the EMI's, but the bill will have to be paid by you. Though. In that case, you can set reminders for every bill so that you don't miss out on any of them. This will simplify and streamline the entire process for you. So sit down on a weekend and make a list of all the payments you have to do. Write down the dates beside the payments. And so you will know when you have to make these payments, when you are done itemizing your billing dates, the next task is to set up alerts or reminders for each of them. If you prefer to do it the old school way, then you can jot them down on your wall calendar or your planner. Or you can make it even easier by setting up alerts on Google Calendar or any other app so that you get notifications when the payment date comes closer. Also, if you think that you're having too many financial obligations for a single payday, then you should space out your payments. For this, you'll have to talk to the utility company, lender, or you're a credit card company to ask whether the billing cycle can be changed. This will ensure that you're able to clear all your appending payments without struggling with your money. 8. Chapter 7: Step 7 - Stress on Consistency and Not on Perfection: Chapter seven, step seven, stress on consistency and not on perfection. If you want to engage in proactive de-cluttering and organizing your life, then you have to give up on the idea of perfection and be more focused on consistency. Do you know why? Well, there are a lot of drawbacks to being a perfectionist. One of the major ones is that people who tend to be perfect at all times are procrastinators. So if you keep thinking that you'll start organizing your life from tomorrow because you want to do it perfectly. That's tomorrow might never come. You'll never be able to live your best life. If you keep chasing perfectionism, you will fail to see the endless possibilities around you. If you keep your eyes fixated on the idea of being perfect. So doing something perfectly only for once will not help you become organized. Whatever you're doing, you have to keep doing it. Thus, your focus should be on being consistent and not perfect. And this way, you'll be able to clear the clutter from your life and get organized. But if you're not sure where to start, in this chapter, I'm going to talk about how you can become more consistent. I have a morning ritual. When you're trying to make your life more organized, you're trying to build new habits. But the biggest problem that crops up in everyone's life is that they're unable to remain consistent with whatever plan of action they have. But when you stick to the program, you can get really powerful results. I agree that not being able to remain consistent is one of the frustrating things. But you can overcome this. One of the simplest things to do is by maintaining a morning ritual. A morning ritual is nothing but a specific routine that you have set up for yourself. And you will promise yourself to follow that routine every morning. When you wake up. Your morning ritual should include everything that you want to do right from the moment you wake up. Moreover, when you do the right things while starting your day, it can set a good mood for the entire day. Lying ahead. Humans have the natural tendency that they're not consistent with anything new, but they're consistent with other things that they've been doing forever. So to get it right, you should always build your plan the night before. List at least three or four important things that you want to accomplish the moment you wake up. But make sure this list is limited so that you're actually able to complete the important things. If you include too many things in your morning routine, it is more likely that you'll start procrastinating about them. Take baby steps. Another reason why people give up is that they take two big leaps and that makes them get tired very easily and eventually they give up. So don't set obnoxious goals. What you have to do is start setting small goals that will lead you up to the target goal. When your steps or small, it'll seem easy to you. And that's good because the easier it seems. More will be the chances of you completing it. The moment you accomplish one of the steps, you will be closer to your big goal. And that itself will make you feel motivated. When you set small goals. And there'll be a time when you'll be tempted to take some more stamps, but you have to stop right then and there. The entire success of the plan depends on the fact that you're taking small steps. If you take up more than what you can handle, the consistency will be ruined and you'll be back where you started. You can be slow and as long as your steady it's like your investment options. If you're a patient and consistent, you'll make more money over a period of time than the person who is sporadic and Moody. Eliminate self-doubt. You have to find a way to eliminate even a small shred of self-doubt. Otherwise, it's going to affect you. Self-doubt is the biggest enemy that you can have. Winston Churchill has said once, you'll never reach your destination, if you stop and throw stones at every dog barks. This quote is exactly what I'm trying to tell you. Your eyes and your mind should be fixated on the ultimate goal of life. And in order to do that, you might have to confront your self-doubt. You have to promise yourself that you're not going to give in to your self-doubt. Have faith in your abilities. Pat yourself on the back for every accomplishment. You have to realize that it's okay to make some mistakes. Your perfectionist attitude is going to be the interview. Whenever you try to do something, you have to focus on moving in the right direction rather than doing it right. You cannot go from 0 to maximum in a day. It takes time, patience, and effort. So start small and then work your way up from there. Don't get overwhelmed by the future. Some people fail to be consistent because the idea of the future overwhelms them. I've seen one thing that people who tend to do everything correctly are the one to keep thinking about the future the most. They keep worrying that they have to keep up with everyone's expectations and that they have to accomplish all of their goals. They also worry about the obstacles that might come in their way. And in this way, they begin over thinking. All of these start-start to consume their minds. They get intimidated and overwhelmed whenever they think about the future. So what you have to do is the moment you find yourself thinking too much about what's going to happen, you have to stop it right there. You simply have to keep focusing on the immediate step you have to take. Do not let your future cloud your mind. Focus on that one thing you have to do next on your to-do list, rather than becoming overwhelmed with all the possible failures you might face in the future. Take it one step at a time. Just do it. If you want your task to get done. It is you who has to do them. No one will come down and do them for you. So you have to make a conscious decision every day that you're going to do the tasks you have at hand. Sometimes there will be things that you won't feel like doing, but you have to do them because they are part of the bigger picture. There will be momentary discomfort in life. But that's just what they are. Momentary. You have to urge yourself to push through them. And when you do, you will be grateful that you did. When you are determined you completed all the tasks for that day. There is nothing more fulfilling than completing everything on time. And you'll go to bed, satisfied. You might be feeling bored after a certain point in time because you're doing the same thing every day. But that is not the point. The point is where you are making progress or not. Your journey of progress should be incremental. You should not become stagnant. If you do become stagnant than it is because you've become too comfortable. And so it's time to set new challenges and chase those. But in case you are not able to do something, you should not hurt yourself emotionally. You should not hurt your own self-esteem. You simply have to stay focused on the process and avoid any kind of emotional roller coaster. Otherwise, you'll be drained of all your energy. Hold yourself accountable. Practicing accountability is another of the important ways in which you can step away from the idea of perfectionism and focus on consistency. You can also search for an accountability partner. It can be a friend or your spouse or your mentor. And this way, in case you go off the track, you will know that you will have to explain yourself to him or her. And because of this, you will not go off track. In order to be accountable. You don't have to declare your emotions publicly. You can share your goals with people who are the closest to you. You have to make them understand your goal and ask them to hold you accountable after you have stated your timelines. But being accountable does not mean being too hard on yourself. You have to learn how you can forgive yourself. There might be days where you did not give your best and that's okay. Don't let that tiny moment demotivate you and make you fall down. Begin with the process tomorrow again, and don't give up. Also, things will become a lot easier if you start enjoying the process. Once you enjoy yourself, you'll be able to take your career and your relationships to the next level. The major reason behind the difficulty of the idea of consistency that people are more concerned about the results they're getting rather than the love and effort they're putting out there. And that is why most people give up halfway even before everything started. You have to make yourself understand that your path will not be a straight one. You have to learn to be preserving, no matter how hard the states are. 9. Conclusion - How to Be Organized: Conclusion. Thank you for making it through to the end of how to be organized. Let's hope it was informative and unable to provide you with all the tools you need to achieve your goals, whatever they may be. If you finish the guide, then you will understand the importance of all these seven steps in our life. Organizing your life is not an easy task, and it also takes time. But if you remain consistent, you're definitely going to see the light at the end of the tunnel. The struggles of dodging, procrastinating, and being consistent are very real. But if you're not organized, you'll feel even more work pressure. And then the state of being disorganized will trigger you even more. And short, if you want your life to be organized, start by taking small steps and follow the stepping stones toward your goals. This guide has been made to give you a better idea of all the things that you can do to practice digital minimalism and minimalism in your own life so that your life is well organized. Keep making notes and lists of all the things you do throughout the chapters so that you don't forget anything I tell you. You will also learn how you can spend your life like a minimalist. Yes, you do not have to take any extreme measures, but you can definitely start taking small actions by cultivating minimalism. That guide we'll teach you how to remove clutter not only from your personal life, but also from your work life, but whatever you do, make sure you enjoy the process and you're going to remember it all your life. So let's get organizing.