How To Use Google Docs in 2021 | Flow Speeches | Skillshare

How To Use Google Docs in 2021

Flow Speeches, Freelancer

How To Use Google Docs in 2021

Flow Speeches, Freelancer

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41 Lessons (1h 37m)
    • 1. The Introduction & Getting Google Docs

      1:57
    • 2. Home Page

      5:40
    • 3. Making Docs

      1:10
    • 4. Lorem Ipsum

      1:35
    • 5. Paragraph Styles

      3:23
    • 6. Font Family & Size

      2:57
    • 7. Updating to Match

      3:12
    • 8. Default Styles

      1:36
    • 9. Deleting Docs

      3:26
    • 10. Set Up

      2:20
    • 11. Line Spacing

      2:37
    • 12. Paragraph Spacing

      3:44
    • 13. Line Breaking

      1:09
    • 14. New Fonts

      2:57
    • 15. Highlighting

      1:13
    • 16. Font Stylings

      2:11
    • 17. Casings

      0:48
    • 18. Font Color

      1:44
    • 19. Basic Header

      2:04
    • 20. Different First Page

      0:57
    • 21. Odd Even

      1:41
    • 22. 22

      0:59
    • 23. Page Numbers

      2:44
    • 24. Page Count

      0:51
    • 25. Footnotes

      0:51
    • 26. Outlines

      2:56
    • 27. Removing Headings

      0:55
    • 28. Breaks

      1:56
    • 29. Horziontal Lines

      1:29
    • 30. Margins

      1:33
    • 31. Ruler

      0:49
    • 32. Links

      1:50
    • 33. Bookmarks

      1:26
    • 34. Draw Shapes

      1:55
    • 35. Custom Shapes

      1:45
    • 36. Word Art

      1:58
    • 37. Inserting Word Art

      2:18
    • 38. Images in Drawings

      3:54
    • 39. Editing Images

      2:19
    • 40. 55

      1:13
    • 41. 56

      15:02
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About This Class

In this to-the-point course, we will look at everything you will possibly need to know to be as productive as possible in Google Docs. We will start from the very basics and by the end, get to the point where we can make beautiful e-books, pamphlets, newsletters, well-structured essays and anything else you would like to make.

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Flow Speeches

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Hi, my name is Andrew. I started Flow Speeches to help people learn foreign language. Basically, when I started learning foreign languages I knew nothing. Now I know slightly more than nothing. My goal here is to share with you the things I wish someone had just told me from the start.

 

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Transcripts

1. The Introduction & Getting Google Docs: Welcome to the course about Google Docs. Now, first thing I'm gonna do is tell you what I plan to teach you. And essentially what I plan to teach you is everything that there really is to know about Google Docs and within reason. And I'll organize it in sections. So that way you can use this both as a semi comprehensive course that teaches you everything that you need to know about it from a to Z. And also as a sort of reference material that way, if there's a specific section or a specific aspect of Google Docs that you want to get into. You can just hop to that section right away. And that's also kind of how I've designed the course to where each of these videos can work separately from the others. They don't, you don't need to watch them in a specific order to have context on what you're learning. You can actually just kind of hop around or go a to Z, like I said. Now with that being said, how do you get Google docs on your machine? Well, fair question. And all you gotta do is type in Google Docs. You can see I've been looking up some words. And now after you Google, Google Docs, you can simply go to the first result, which would be Google Docs. Another way to do this would be to simply type on your or it click the Google apps. And then from there you have a list of different applications. Google Apps will be included as part of that, assuming you have a Google account. Now from here, you're going to click on this link and it will take you to the homepage of Google Docs. Now, in order to access Google Docs, the one prerequisite is that you have a Google account. I'm assuming that you do. If you don't, you will need to make one to follow along for the rest of this course. With that being said, you're gonna click on Go to Google Docs and you'll be taken to a page that looks somewhat similar to this. Now, we have pretty much everything that we need to go ahead and get started. So now let's first learn about the starting place where the starting interface of Google Docs. 2. Home Page: The place that we're in now is in a way, I guess you could consider the home screen or the home page for Google Docs. And I'm just going to walk you through the interface. Now. First off at the very tip top right here we have a search bar. You can use this search bar to find any documents that you have. Once you have, you know, let's say 50-60 documents, this tool becomes very handy. You go into the search bar here and for example, I'm just going to type the word audit. Now, all the different documents that I've created that have the word audit in it are gonna pop up right here along with the right-hand column displaying the date that they were Last-Modified, last opened, and so on. Now I'm gonna go ahead and close this. If you haven't created any documents left and there's probably going to be nothing that pops up when you try to use the search bar. But anyway, down below, you can go ahead and create a new document by clicking the blank button or any of these templates that you see right here. Now, you can actually open up the template gallery right here to see more templates. And you can see that there's all manner and type of different templates right here you got resumes, letters, work proposals in newsletters for emails, HR stuff, contracts, lesson plans. He can see that there really is a lot of different kinds of stuff here. And aside from that, you can actually create your own templates if you'd like to. And those templates can be useful, especially if you know that you're going to be creating the same type of document again and again. Now, I'm gonna go back by hitting the back arrow on the top left corner here. And then you'll see this little options button to the right of the template gallery drawer button. I guess we'll call it. What this button does right here is basically it takes the templates out of sight. So if you just click this button and hit Hide All templates, you can see that it completely disappears. That way, if you find the template gallery to be a bit of an eyesore, you can just get rid of it if you'd like to bring it back. It's very simple. What we'll do is we'll open up our application menu right here by clicking on this little drawer button right here. And you can see this little side door opens up. Now from this kind of application menu right here, you can navigate to all of the other Google web applications, be it Google Sheets, Google Slides, or Google Forms. And then we have Settings, Help and feedback and Google drive, if you don't know, Google Drive is kind of like a cloud storage system, very similar to Dropbox. And then we have our settings and help and feedback right here. Help and feed back is going to be if you need to figure out how to do something, and it's not covered in this course. Now, settings, really, there's not that much to talk about right here. You have always show right-to-left controls. This is going to be for if you have a language that you speak that goes from right to left, like Arabic for example, and display recent templates on home screen. This is going to allow us to see the template gallery that we just close. All hit check. And then okay. And then it brings the template gallery black up, down beneath this template gallery section, we have a couple of different sorting options. And you can see below the sorting options, we have all of the different documents that we've created in the past. Like I said before, if you haven't created a document before, then you're not really going to see anything. But if you have created some documents, they will show up down below. You can sort them in all sorts of ways. The first way is according to who owns them. Now, in the future, we're going to talk about the collaborative features of Google Docs. But for now, just know that not only can you create your own documents, where people can create their own documents and then share them with you. And in that situation, technically you don't own the document per se. And so we can filter out by looking at documents that are owned by me, documents that are not owned by me. And lastly, documents that are owned by everyone. And then next thing that we can do is we can go ahead and go and change the viewing of our Google documents. So right now we're in kind of a list view. And if I click this button right here, it'll change it to a sort of GridView. You're probably familiar with this functionality if you've ever played around with the File Explorer inside of your own machine. And now you can see I kind of have a grid view with a thumbnail for each of my documents to give me a sort of preview of what's going to be in there. I'm gonna go ahead and change it back to the ListView because I do prefer it that way, but you can leave it as a grid view if you'd like to. Now, beside the GridView button, we also have a way of sorting things. There's all sorts of different ways you can sort things. You can sort them according to whether they were last opened or Last-Modified or the title. Last open just means that you popped open the document, but maybe you didn't change anything. Last-modified, of course means that you did open it and you did change something. In both these cases, it would be last opened by me and Last-Modified by me. Last modified period or full stop is going to be any document that was most recently modified regardless of who made the change. And again, that'll make more sense once we get into the collaborative features of Google Docs. And lastly title, this just allows you to order things alphabetically. And so you can see it starts from a and then goes all the way down. Now I'm gonna go ahead and go back to the way it was before last opened by me. And then finally, we have the file picker. I'm going to click this button and you'll see that a dialog box appears in my window here. And we're gonna go through all the ins and outs of each of the tabs of this file picker. But basically, what you're going to be using this for is to pull out Google documents from either your Google Drive or from places that you favorited recently visited. Or you're gonna upload google documents from your machine. So you can literally just go to Upload and then select a file from your device. So if you'd like to load in a PDF or a Word document from your machine to Google Docs. This is going to be the way to do it. 3. Making Docs: Now before we start messing around with templates and all that fun stuff, I want to start by just making a very simple document. And how we do that is we simply hit the blank button right here, and this will create our first document. And from there we're going to be playing with a lot of the different features that we have available to us. One of the first things that you'll probably want to do is name this document. And so what you could do is go ahead and add a title or something like that. But one of the easier ways to do it is going to be to just go in here and actually change the title, but I'm just gonna write test title like so. And you can see that would add a title to your document, but you won't actually be naming the file. If you want to name the file, you have to go up here to the right of the documents icon and actually click on it. Now the interesting thing about this is that the name of the file will automatically be whatever you typed in here first, in this case, test title, but you can easily override this. And you can say, for example, my first document, just like so, and then hit Enter and then wallah, you have now officially named your document. I'm gonna go ahead and delete this text right here. And we officially have our first file. 4. Lorem Ipsum: Before we go any further, I want to introduce you to a very valuable tool that is going to spare you a little bit of carpal tunnel syndrome. And that is going to be a lorem ipsum generator. Lorem ipsum is kind of a standard filler text that designers and web developers and the like often use whenever they're trying to just see how things would look if they had natural-looking text in there. So there's a lot of different ways you could add filler text to your documents. There are different web browser extensions and the like that you could use and add-ons, which we'll talk about in the future. But for now I just want to show you a very popular and simple website for getting filler text. What we're gonna do is open a new tab in here. All I'm gonna type is Lipson.com. Lump-sum is the website that is going to be generating all of our filler text. Once you've successfully navigated to lip sum, you can scroll down here and see down at the bottom there are a couple of different radio buttons that says paragraph, words, bytes, lists. You can just stick with five paragraphs or whatever you'd like. And then right next to that it says generate Lorem Ipsum. And that's exactly what I'm gonna do right now. As soon as I click this, I'm taken to another page with this nice, very natural looking filler text. And you're gonna have to visit this website at various points if I ever asked you to put in some filler text because obviously I don't want us to have to write everything out by hand. So just remember it's Lipson.com. If you'd like to, you can bookmark this or simply leave this tab open as we begin to go through some of the features. 5. Paragraph Styles: And so to kick things off, we're going to create a sort of generic document structure. Generic documents meaning that you have a main title and then you have a bunch of subtitles that break it up into more manageable sections, and then you have paragraph text underneath that. So to start off, we're going to add a heading one. Now to the uninitiated what they'll typically do is they'll go and they'll type in like main heading. And then they'll go and they'll try to manipulate the size of the font in this toolbar right here. And that's close to right. In fact, this toolbar right here and this application menu are going to be the workhorses for the majority of our Google Docs experience. But that's definitely not the most efficient way to do it. Instead, what we're gonna do is we're gonna go to the format of the application menu. Click, Go to the paragraph styles. And then here you'll see a bunch of different styles right here. Namely, we're gonna be concerned with the headings and the normal text, but we're going to look at the title and subtitle as well. So all we have to do is hover over a Heading one. And you can see that we have two different options. Apply heading one were Update Heading one. In this case, we are going to apply heading one. And if you'd like to use the keyboard shortcut, it is control alt one, that's command options one on the Mac. Now, after I do that, you'll automatically notice that my cursor got significantly bigger and I'm just gonna type Main Heading one. And so one of the things that you'll notice is that basically whenever you open up Google Docs out of the box, you're going to have some default stylings, if you will, for your headings. And in this case, the default styling is going to be Arial text. And for the heading one, the font size is going to be 20. Now I'm gonna hit Enter to create a new line underneath that. Then I'm gonna go to Lorem Ipsum. And I'm going to copy this paragraph that's Control C or Command C on the Mac, go back and hit Control V or command V to paste in paragraph. Now, if you're on a Google Chrome browser, you can right click and hit Paste. If you're not on a Google Chrome browser and you try to do a right-click paste, you're gonna get a dialog box that looks like this, basically telling you that that actions on available, but it's fine. You can just use the keyboard shortcuts. Now I'm gonna hit close and then I'll hit Enter. And after I hit Enter, I'm going to create my first subheading, if you will. Now, I can do the same thing as before and do Format Paragraph styles. And in this case we'll do heading to apply heading two because this will be the subheading. So we'll say at first subsection. And then we will go Enter, paste another paragraph, enter, and then we will create our second subsection. Now, instead of going Format Paragraph Styles heading to again, what we could do is go down to the tool bar right here where it says normal text. Hit this button. And you can see this serves as kind of a shortcut to do the same exact thing. Hit heading two. And then bada bing, bada, boom, I hit second sub section and an enter. And if you'd like to, you can add a little more text or a different paragraph to switch it up. It's up to you and then paste just like so. And you can see that we have the beginnings of our first document. 6. Font Family & Size: Now chances are a lot of times you're not going to want to use these default stylings that we're looking at right now. For the main heading one, you know, it's 20 pixels for this heading two, it's 16 pixels, and it goes on like that in descending order. Instead, you're probably going to want to use a different font, maybe a different size structure and so on. And there definitely is a way to do that. What you can do is first of all customize the heading the way that you want to, and then we'll update the heading styles. Let me show you what I mean. So for this heading one right here, what I'm just gonna do is I'm going to highlight it and then I'm going to change the font. We go to the toolbar right here, to the right of the styles. You click on it and you can see there's a drop down menu. And there's a lot of fonts that come in here out of the box. You can see there's a, there's a whole boatload right here. And if you'd like more, you can click More Fonts. Google Fonts is very extensive. In this case, I'm gonna go with Florida right here. And you can choose which one you want to load in light, normal medium and so on and so forth. I'm just gonna go with normal. In this case. A could go with bold if I wanted to. In fact, I'll just go with normal though. I think that's fine. And then as soon as I change it, you can see it reflected in my heading one. Now, I also want to make the heading one a little bit bigger, so I'm going to highlight it again. And to the right of the font styles. I want to go to the font size. Now I can click on the number. And in doing so, a drop-down menu will appear with some common font sizes. Or I can use the minus sign and the plus sign to increase or decrease my font size. And this actually has a keyboard shortcut as well. That's Control Shift dot to increase the font size. Command Shift on the Mac. And in Command Shift or control shift comma to decrease the font size. I'll just go with the default size here, 36. And you can see that's very prominent, but definitely gets the point across. Now, you can also do some other things like for example, centre it. And that would be over here. We have alignment options that we're going to see more in detail later, but I'll just click Center. And just like so I've pretty much finished my heading one it looks the way that I want to. Now what I can do is update my heading one style so that in the future, when I do other Heading 1s, it will look just like this. So I'll go to my styles. I will hover over a Heading one and below it where it says apply heading one, it says Update Heading one to match. All that means is that in the future, when I make a heading one, it's always going to have conform to a font size of 36, and so on. Now I'm gonna go down here and just prove that point. I'm going to go to my style and just click heading one. And you can see it does everything that we did before. It has the same size, the same style, and it's even aligned the same exact way as we had before. So you can see it's a bit of a timesaver. 7. Updating to Match: So a couple of other things to know about whenever you change your paragraph styles. First, we're gonna look at are heading to here as an example. What I'm gonna do is the same thing that we did before. I'm going to change it to conform to. And not only am I going to change it to conform to, but I'm also going to increase the font size. In this case, we'll call it a, a nice 24. And we'll center it as well by going to the Align button inside of our toolbars. And you can just hover over any of these buttons right here if you're unsure about what they do and you'll get a little tooltip that tells you exactly what it does, as well as the keyboard shortcut for that particular button. Now I'm going to click Center and then I'm gonna go to Styles, heading two, Update Heading two to match. And you'll see that as soon as I do that. But a bing bada boom. Every other Heading two inside of my document will be updated to match the changes that I made to this heading to right here, which is quite convenient. Now, if we wanted to use heading three's, heading 4s, paragraph Texts, title, subtitle, and so on and so forth. We are gonna have to do the same exact thing again and again, which can be a little tedious, but I'm gonna show you something nice that you're going to be able to do, especially if you find yourself using the same stylings again and again. But one other thing I'd like to point out to you is that normal text can be updated in such a way to save you a little bit of time. Because as of right now, if I were to go down here and say do control all three, that's command options, three on the Mac and add in, let's say tertiary title, like so. You can see that we have our default stylings right here for the heading three, which in Google Docs is Arial font with a slightly gray text color. We can override this if we'd like to. But now I want to change my normal text. So I'm going to just highlight a section of the normal text and I'll change it to, let's say come porta right here. And our font families, normal. Whoops, a daisy normal. And then I'll change the font maybe a little bigger, nothing too crazy. Maybe just to 12, you know, no reason to be crazy. And then after that, I'll go back to my paragraph styles. And I will say apply normal text or update normal text to match rather, just like so. And you can see that all of my normal text updates, but not only that, my heading three updated as well, it's a subtle change, but you'll see that the font family actually changed as well. Now I still do need to come in here and update things like the font size if I'd like to change that the alignment. But one of the interesting things about whenever you update the normal text stylings to match is that all of the other paragraph stylings will be updated as well, particularly the font family. So if you want to just use one specific font family for everything, the easiest and fastest way to do it would be to just update the font family for your normal text stylings, and then everything else will subsequently be updated as well. 8. Default Styles: So the last thing that we are going to do is essentially look at what we could possibly save if we wanted to apply this style again and again. So if you find yourself using, you know, come forward a text with this particular layout, you know, heading ones with 36 pixel font and heading 2s with a 24 pixel font, and so on and so forth. If you find yourself using that same thing again and again, you can actually save these paragraph styles as your default. Let me show you how to do that. We'll go to the format of the application menu. Click on that, go to paragraph styles and scroll down below all of our stylings to options. Now you'll see we have three different buttons here in this sub-menu we have save as my default styles, use my default styles and reset styles. If I hit save as my default styles, what it's gonna do, It's going to look at all the different things I've saved here for my paragraph stylings. And it's gonna put that away and keep that in mind. And then in the future, let's say I load up a new document. If I come back to the same place and hit use my default styles, it's gonna reload all of those styles back in that way, I don't have to update everything again. And lastly, if I want to clear everything and get rid of all of my saved styles, I can just hit reset styles. And that's kinda like the quote unquote factory reset. That's gonna put everything back to Google's default styling forms. So I'll go ahead and just hit Save as my default styles. And then we'll see that in action next time we load up a new document. 9. Deleting Docs: Well, I hope you haven't grown too attached to this document that we've made here because now we're going to delete it. And delete really isn't an accurate where we're gonna put it in the trash bin. So the way that we do that, there's two ways. The first is to go to the file application menu and simply hit moved to trash. Now, after you move it into trash, you can see that it says here you're going to have a 30-day window to take it out of the trash before it's gone forever. So you're technically not deleting anything. It's like putting it in a recycle bin. In that recycling bin is going to get picked up and taken away to the dump in 30 days. Now, after you hit move to trash, it's gonna give you the option to either take it out of the trash immediately, go to the Google Docs home screen. I'm going to go ahead and go to the home screen. You can also go to the home screen by hitting this Google Docs icon in the top left-hand corner. Now we're taken back to the homepage. And you may be wondering, Andrew, what if it was an accident would if I made a whip seat and I didn't mean to put it in the trash. Is there any way that I can retrieve it within these 30 days? And the answer is absolutely yes. Now, the way that we retrieve it from the trash is by going into Google drives. So we're gonna go back to this main menu here, scroll down to Google Drive. And then once we get here, you're gonna see a tab. This tab or button in the application menu here is gonna say trash, as you can see here. If I click on trash, you're going to see all of the different things that have been shoved in the trash. And then from here, you can either just open up the document or you can retrieve it from the trash. So if I click on it, it's just going to open up this document as a Google doc, but it's not gonna take it out of the trash if I click on this. But the other thing that I could do is I could right-click on it. And if I right-click you see it gives me the option to restore it, which will allow me to have access to it again, like I normally would or deleted forever. In this case, I'm going to hit Restore. Now after I hit restore, everything should be fine and dandy and it's removed from the trash, which is great. Now I'm going to close my Google drive and go back to my Google Docs homepage. Let me see. It's trying to do something real quick. Okay. Now I'll close it. Now. We want to get access to this document again, and its name was my first document. So let's try to use the search bar to see if we can access it that way. And it looks like we can't I at least don't see anything that looks like my first document. And so instead what we're actually going to have to do is go back to our file picker. And you remember it had a bunch of different tabs. One of those tabs was my drive. And whenever you get a Google account, you do get a Google Drive and you kinda get a very small amount of data like 15 gigs, which isn't that. And you can see inside of here, we have all the different documents that you will have made, including the first document I can hit open. And just like that wallah, we are back where we started with my first document. It's not going to be deleted forever. So just to review, we move this item into the trash and then we decided we wanted to restore it. And so I went to Google Drive and then restored it. And then we use the file picker to open it back up again. And then if you ever decide that you want to delete it forever, you could also go to Google Drive and from there, delete the document forever. 10. Set Up: So we are going to go back to the Google Docs homepage by clicking this button in the top left-hand corner, that docs icon. And we're actually going to make a fresh document. And then we're going to start playing around with some different formatting that we can use for our paragraphs and also for our text starting off with the paragraph. So I'm gonna hit blank right here. And that's going to make a new document just like we did before, and then you can name it whatever you'd like in this case. I'm just going to name mine format document were format practice document, whatever you name it as long as it's something that you can look at and tell immediately on, that's what it's for. So I'll call this format what is happening? Okay, let's kinda weird. Either way, format, practice, document. Great. Now we're gonna do something very similar to what we did before with the headings and the paragraph. Except this time we're going to use that shortcut that we talked about. Remember that we went to format and we originally updated all of our different formatting, right? And then after that we went to options and said save as my default styles. Well now what we can do is go into our options and say use my default styles, bada bing, bada, boom. You can see that California is automatically loaded as my font. And it also remembers the size which was 12 instead of the standard 11 that comes out of the box. Now the next thing I'm going to do is I'm going to add a title. So I'll do Control Alt, one, that's command options one on the Mac. And you can see all of my formatting is the same main title. And then after that I'll hit enter. And then I'll go back to Lorem Ipsum And I'll add in some filler text. In this case, I'll just add this number, it's control V, to paste things in or Command V on the Mac, I'll hit Enter a couple of times. I'll add one more heading Control, Alt, two, that's command options too on the Mac. And then heading one, enter. And then I'm going to add all five of these paragraphs right here. And now that we have successfully done that control V or command V to paste it once again, we've successfully added just about everything that we're going to need for now. So let's look at how we can format our paragraphs. 11. Line Spacing: One of the really easy things you can do to make your documents look better is to change the line spacing and it just makes everything look a little nicer. It gives it a little more breathing room. So what I'll do right here is I'll simply highlight all of this initial paragraph right here. And then we're gonna go to the Format menu again. But instead of going to paragraph styles, we're going to now go to line spacing. And you'll see that we have a couple of different options. The first one is single. And if I click on single, you'll see that makes everything look really tight and dense. But we can also go back to the default, which would be 1.15. I personally most of the time like to do 1.51.5, as you can see, makes it look a lot more spread out, not quite so compact. And you can compare and contrast the one-point fifteen with the 1.5. You may be asking yourself, Andrew, 1.5 of what? Well, most of the time line height is going to be measured as a percentage. Specifically a percentage of your font size. So technically the line height would be 1.5 of your font. And if I highlight some of the texts, you can see that extra space of the line height right here beneath the text. Hopefully you can see that. Now you could also do double. I generally don't do double. You know, maybe if you're in college or at work, your boss asks for a specific format. If you're just doing it purely for aesthetics, I generally don't like double and it looks a bit too much, you know, it looks really airy. But sometimes it does work. It's going to depend somewhat on the type of font you're using, and also the font size as to what line-height is gonna make sense for you. Now, aside from these built-in values, you can also go down to custom spacing and you can specify exactly what line height you want. So instead of saying 1.16.5 or double, you could say something like 1.75, which wasn't available before. And you can see it's a little bit bigger than 1.5, but not as big as two. Now, obviously, you can see that this isn't being applied to the rest of our normal text and we can fix that and you know how to do that. Go to styles. After you go to styles, you can go to normal text, update normal text to match. And of course, all of your normal text will have the same exact line height. So remember, it works just the same way as all of our other things did for our stylings, right? Our paragraph styles. All of that same thing applies to line height as well. 12. Paragraph Spacing: Aside from the line spacing, we can also effect the spacing between entire paragraphs as well. And there's a couple of different things we could do about this. Now, the first thing that we can do is we're going to scroll down to page two because that's where we have a lot of different paragraphs together. And I'm going to highlight two different paragraphs just so you can really see the effect of adding space. I'm going to highlight these two paragraphs here. It can be any two paragraphs just ideally highlight a paragraph or a pair of paragraphs that are on the same page. That way you can very easily see how things change. Now, I'm going to go over to Format, line spacing. And then you'll see those two options down below are line spacing options for removed space before paragraph and remove space after paragraph. I'm gonna go ahead and hit remove space before paragraph. And then after that, I'm going to hit Control Z and then control shift Z. And hopefully you're seeing how those two change right here. And now I'll highlight it this way. And then do Control Z, Control Shift Z, Control Z, control shift c. And hopefully you can see the difference there. Now the other option would be to remove space after paragraph. I'll go ahead and do that as well. And let me highlight these right here. Format line spacing, and then remove space after paragraph. And as its name implies, it's going to get rid of that space that we had after the paragraph. So let me highlight these again. Let me go ahead and do that. Control z. And you can see control shift Z. And it just adds a little more space and gets rid of a little more space. That's all it does. If you'd like to add this back in, you can go back just as easily line spacing. And then it says add space before paragraphs and ad space after paragraph as well. So I'll go ahead and highlight these again. Just like so. Format line spacing ad space after paragraph, and then format line spacing ad space before paragraph. Now, the other way that we could go about doing this would be to use the custom button that we used before whenever we're messing with our line spacing. So I'll go back to format. And then after that I'm gonna go to line spacing. And then from here, custom spacing once again. And you can see below line spacing, we have paragraph spacing and you can make it whatever you'd like if you want it to be 20 or ten or a 100, I mean, really the world's your oyster, my friend. And in this case I'm just going to double it and I'm gonna go ahead and say 20. So I'll go ahead and say 20. And same thing for before. I'll add 20 right here and apply. Just like that. You can see that it's added quite a bit of space before and after the paragraph. And if I hit Control Z, you can see the difference control shift Z. And what I'm doing whenever I say Control Z or Control Shift Z for those of you who don't know, Control Z basically means undo. And then control shift z means redo. So what I'm doing is essentially toggling back and forth to show you what it looked like before I added space and after I added space. Now, the other straightforward way that you could add space between paragraphs is to simply use line breaks and that's a completely legitimate way to do it. But this way of doing it with the Format button, line spacing and then add space either with the custom spacing or these two buttons right here is a way to kind of set it up that way you don't have to constantly do it for every single one of your paragraphs. 13. Line Breaking: Next up on the docket, we're gonna look at another section of format. And if we go to Format line spacing, and then you can see below custom spacing, we have one last set of options to play with. The first one is keep with Next. The second one is keep lines together and the third one is prevent single lines. So let's go ahead and look at all of those in turn. So what keep with next is going to do is basically make sure that your paragraph and the paragraph headings stay on the same page. So in other words, your headings that you have associated with your paragraphs and the paragraphs themselves are always going to stay on the same page. They're never going to break apart. Then the next one that we have here, if I can find my way back to it, keep lines together is just going to make sure that your paragraphs stay on the same page. So all the lines of a paragraph are going to stay on the same page. Your paragraphs aren't gonna get broken up, so to say. And then lastly, prevent single lines, as its name implies, is going to prevent single lines which tend to show up either at the very beginning of a paragraph or at the very end of a paragraph. And by leaving this option toggled on your simply preventing that. 14. New Fonts: In the past, we've already talked about how to change our fonts before, which is that we select some text that we would like. And then we go to our font family here and change. It may be something like an impact, if you will. And if we want to change our default fonts overall, we can simply update our normal text just like so by going through our styles and hitting update normal texts to match. And then from there we can go to Format, Paragraph styles, options, and then save as my default styles. That's all well and good, but maybe I want more than this. I'm, I'm not satisfied with the out of the box fonts that we have available. Well then you can get access to Google fonts. So what I'm gonna do is I'm gonna select some text here. And I'm gonna go to the font family. And I'm just going to click on More Fonts instead of scrolling through what we have available right now. As soon as I click on More Fonts, this dialog box is going to open up that you see right here. And then the world is my oyster. I can pretty much just go ahead and search for any kind of font that you can think of. And you can filter through them with all these different sort options that you see here. All different kinds of scripts. They, some of them are gonna be more extensive than others. But you know, you can even look at something like Japanese and see all the different scripts they have for that. And, you know, not that many, but still not bad. You got close SUV. So what all of you, and all of these different ones, Same thing for now. Maybe you wanna use Cyrillic or something like that. You can see that they have a lot of options for Cyrillic. Actually, pretty cool. Anyway, I'm gonna go to All Scripts. Now the next thing that you can do is sort by the different font families. So display handwriting, monospace Serif and Sans Serif. And lastly, of course, you can sort by popularity. You can sort alphabetically by the date that they were added. So not necessarily the newest font, but the most recent font that's been added to there. Whole collection here. And what's trending, what's popular? What's cool? So I'll go ahead and click on trending and see what people are picking out well, okay, interesting. I'm gonna go ahead and go with Callisto yoga. You can pick anything that you would like. And if you don't see Callisto yoga under trending, because maybe you're watching this video at a different time. You could just go into the search bar here and type Callisto yoga. And then it'll probably pop up just like this. Now, I'm gonna go ahead and hit OK. And you will see that now my normal text is Callisto yoga. Looks a bit out of place, contrasting with this impact font that we have here as well. So I'm going to update everything to match, go to normal text, update normal text to match, and now everything looks a bit more reasonable. I would also probably update my headings because I have a san serif heading and then a serif paragraphs sometimes that works. I think in this case it doesn't really work. But either way I'm getting a little off topic. That is how you can add more fonts to what you have out of the box. 15. Highlighting: Now, in the same vein as changing the color of the font, you can also highlight parts of your text. Pretty cool, kind of reminiscent of how your teacher might grade your papers and mark all of the wonderful things that you did right? Now, I'm gonna go ahead and just select some text right here, just like before. And to the right of the text color button, we have the highlight color button. You can select any color that you want. I'm gonna go with that classic bright yellow as the highlight color. And you can see indeed, we do get that nice highlighting. You can use this in a bunch of different ways. You can use this to create effects, all sorts of different things. One of the things that you'll notice though, with the highlighting color, is that it really only takes up as much space as it has to in order to highlight the text. And what I mean by that is if I go ahead and I run my cursor across this line and select this text. You can see that because we've added in some line height for our spacing purposes, you can see that that is also being highlighted as well. But whenever we use this highlight color right here, that doesn't get highlighted. So keep that in mind whenever you apply this color. 16. Font Stylings: Now, I'm sure you're a smart cookie and you probably figured out a lot of these other things I'm about to show you on your own, but I'm gonna go ahead and show them to you anyway. So to the left of the text color, we have three other options, bold, alec, and underline. And they do have keyboard shortcuts associated with them. Control B, where Command B, control or command i in control you, or command you. Now, the first one that we're going to look at is Control B or Command B for bold. And then we'll look at control i or command i for italic. And then control you or command you for Underline. And you can see that it does exactly what it says it does. But there's actually another way to reach these, which would be to go to the Format menu. So I'll go ahead and go to the Format menu after highlighting some text. And then I'll go to text. And you can see all of the previous options that we had before, a bold, italic and underline, along with some extra players getting added to the roster, namely strikethrough, superscripts and subscripts. And yes, these also have keyboard shortcuts associated with them, though not nearly as intuitive of keyboard shortcuts as their counterparts that are visible on the toolbar. Either way, let's start with strikethrough. You can see strikethrough just puts a line through it. And then I'm gonna go ahead and add in some text right here. So I'm going to add in, let's say H 20, just like that. And then I'm going to highlight the two. And I'll go to Format and then subscripts. And then I'm going to write E equals mc squared. And then I'm going to highlight the two here. Format text, superscript. And you can see exactly what they do. Superscript is going to be useful for exponents essentially. And then subscripts are going to be used for, for things like chemical notation for example. So those are going to be the main formatting tools that you have, either in the toolbar or in the format application menu for formatting individual parts of your text. 17. Casings: Another kind of neat thing that you can do with all of your text, as you can very quickly capitalize lowercase or title case, a large swaths of text. So let me show you what I mean. I'm going to highlight this little section of text right here and go to format text. And then where it says capitalisation, you can see we have all of the aforementioned options and I'm gonna go ahead and just hit uppercase. And you can see wallah, it automatically changes things to uppercase. I could very easily go back to capitalisation inside of the text menu and switch it to title case, entitled case just means that every, the initial letter of every word is capitalized. And finally, bringing it all back full circle. And you could switch things to lowercase as well. 18. Font Color: Now that we're done kind of formatting the flow of our document either with line spacing or a paragraph spacing it. Let's look at some of the different ways that we can kind of change our fonts and just change our text in general, the main workhorse, like I said before, is going to be this toolbar right here, starting off with the text color. Well, you're going to do if you want to change the text color or the color of your font, is you're going to highlight the text that you want to change. And then go to this a right here with an underline and click on it. And then you can see you have a bunch of built-in kind of predetermined values for your colors. So you can go with this, I guess, light purple color if you will, or if you want to really customize it, you can scroll all the way down to the bottom and go to Custom. And then from here, you can use the color gradient right here, and then this color square or this color patch right here to pick out exactly what color you want. Aside from that, if you happen to know a hexadecimal value for the color that you want, then you can also use that as well. So for example, 0 c, 0 c is going to be like a blue of some sort right here. And then you can just hit okay, like so. And just like we discussed before, if you want this to apply to all of the normal text, the real key here is gonna be to update your style. So we could go to Styles, normal text, update normal text to match. And the change that we just made to this one selected bit of texts right here will be applied to all normal text. Now, I actually don't want it to be bright green. So I'm gonna go ahead and hit Control Z. That would be Command Z on the Mac. And then I'll hit Control Z two more times to undo all of the changes that I just made. 19. Basic Header: Pretty big part of documents is adding headers or footers. If you're going to have a resume, for example, you might have your contact information as the header, and you might have your email address as the footer. It's just an example. I'm not talking about the most perfect way to make a, make a resume. Or you know, your professor might really insist that you use a specific header footer kinda format. And so what you do to add a header or footer is go to the insert menu. And then from the insert menu you scroll down to where it says headers and footers. Again, a keyboard shortcut associated with it. I honestly don't even know some of these like control all 0, Control Alt H, that's command options. Oh, command options H on the Mac, you know, anyway, but it's definitely there. I'm gonna go ahead and hit header. And then from here you can add all of the text that you want. In this case, I'm going to add a name, Josh Hopkins, official. Just like so. You can align things. You can change the font just like we talked about before. So if you would like to highlight this text and maybe put it front and center or align it to the right. You can definitely do so. You can also add a line break if you'd like to, and add some other stuff. For example, skippy, 1-2-3 at Hotmail.com. This is not my real email address. Please don't bother with skippy because I don't know if this really is someone's email address. But either way, hopefully you get the gist of what I'm saying right here. And the same exact thing holds true for footers as well. You go to insert headers and footers. Add the footer. And then maybe down here you would actually add your email address, address, skippy, 1-2-3 at yahoo.com. And then I'll go upstairs right here and just delete this. I just wanted to show you that you could add line breaks and the like within your headers as well. 20. Different First Page: Now one of the kinda Nieto burrito things that you can do is you can actually have a different header on each page. So for example, you might want to have your name as the first header and then your brand or your company name as all of the subsequent headers. So what I'm gonna do is click this little checkbox right here. And this checkbox is going to be available whenever you click inside of the header. And now you can see what's happened is that this first header has been hollowed out. Everything inside of it's been deleted. And when you scroll down here, all my subsequent headers are Josh Hopkins, like so. So you can have your brand name, for example, as your first header. Then all subsequent headers will be your name, Josh Hopkins. In this case, I'm gonna say Rami's trading cards, ink or something like that. This is just a made-up name. I don't know who Remy is. 21. Odd Even: Another way that we can kind of mix up our headers would be to have alternating headers. That is to say, you kind of alternate between two different names. So for example, on this page we have Rami's trading cards Inc. And then on this page we have Josh Hopkins, and then we just alternate back and forth between them. The way that we will go about doing that is click inside of the header here, click on the Options, and in the header format right here. And you can see that it says different, odd and even. That is what we will be checking and then applying. And in doing so, now whenever we go to this page, we can add our own custom heading right here. So I'm going to say, let's say the new and improved card game. And then after that we're good. So now we can say Josh Hopkins. And if I add in some more text, and the way I'll do that is just copying this paragraph right here. Control C or Command C. Enter, paste it in. And you can see as soon as I go down to the next line, it adds the new and improved card game, Josh Hawkins, the new and improved card game. And you may be wondering why I had to add in a custom header. Again, the reason is because we still have this option checked for different first page header. If I uncheck this like so, then it's going to alternate like so Josh Hopkins, the new and improved card game. Josh Hopkins the new and improved card game. So if you check both of those options, what that means is that you're going to have a different header for the odd and the even pages of your dock. And on top of that you're going to have a custom FirstPage header. Now I'm gonna click back inside of the header and recheck this option for a different first page. 22. 22: I would like to now proceed to run you through some of the other options that you have for your headers and footers. Now, the next thing that we can do is go to this option section right here, go to header format. And then you can see that we have options for the margins. What is margin? For those of you who don't know, margin just means space. That all, that's all it means. And that's why, you know, phrases like margin for error makes sense. It means room or space for air. By default, you're going to have half an inch for the header and half an inch for the footer. If you would like there to be a bit more breathing room. Maybe because you have a more audacious and bigger font or something like that, you could definitely switch this up. You know, you could say 1. And I'll copy and paste that for the footer as well. And then after I hit Apply, you'll see that now it pops things down a little bit and makes things a little area. At the top. Of course, you don't have to do this. You can leave it as it was before and go back to your default. 23. Page Numbers: There's one other thing that you can do from within your headers or footers, and that is add page numbers. But before I show you the Options, drop-down menu way of doing things, I want to show you kind of a more straightforward way to go about doing it, which would be to go to the insert application menu. And then from there you can actually add page numbers to your docs. So for example, you can go to page numbers here. And there's a couple of different ways you can do it. You can see that more on these visual options right here and pretty straightforward. This first option in the top left square basically means that the page, all the pages are gonna be numbered starting with the first page, and the number will be placed in the top right-hand corner. This second option here, it means that all of the pages will be numbered starting not from the first page, but from the page after that. So this is a great option, especially if you're first pages serving as a kind of cover photo or like the cover of a book and e-book or something along those lines. Next up, the same exact option just with the numbering on the bottom right-hand corner. And likewise, the same option as the top here, but with the numbering in with the page being skipped and the number in the bottom right-hand corner. Pardon me? Now you can click More Options and you'll see you get to specify a little more. A fine-grained control. Particularly you can choose what page you want to start numbering things at and also whether or not you want that numbering to start on the first page and whether or not you'd like it to be in the heading or the footer. So for example, we can say OK, in the footer or in the bottom corner, starting from the first page, I want to start counting from one or 50 and apply and then hit OK. And then after that, you can see that as we scroll down through our document here, we get the numbers that we just added. Like so right here. Let me scroll down here. My computers being a little glitchy, I apologize. Now you can see the two. And finally the three right there, just like so. So that's a pretty straightforward way to go about doing it. There is another way to get to it in it's actually from the header. So what you're gonna do is basically go to your header. And then from inside of the header here we're gonna click options and in header format. And just like, excuse me, I miss clicked page numbers and you can see that we have all of the options that I just showed you for changing the page numbers from the insert application menu page numbers and then more options. It's literally identical. 24. Page Count: So the last thing that you can insert from that menu is actually the page count, but it's not going to do what you might expect. You might expect it to just automatically throw it in at each header or footer. But it's actually pretty interesting because it's only going to drop the insertion wherever your blinking cursor happens to be. So I'm just going to put my cursor in any old place, really among the paragraph text here, go to the insert menu. From here. I'm gonna go to the page numbers and then page count. And all it's gonna do is drop the total number of pages. And you can see that the total number of pages is 400. And you actually get the page number or the total number of pages. If you hover over the scroll bar right here, you can see it says one out of four. That would be another way to get access to the page count. 25. Footnotes: Keeping with the theme of insertion, I'm going to show you how to add footnotes to your docs, will go to the insert menu. And then right here you can see it just says footnote, it's Control Alt F, that's Command options F on the Mac. And the footnote will be added to wherever you happen to be, whatever page that you happen to be on. And for those of you who don't know, a footnote is simply a piece of ancillary information, right? Maybe it expounds upon something that was mentioned in the text. So for example, the word apology. Original dates back thousands of years. Just as an example, just like so. And you can add line breaks and all the other wonderful things that we've talked about before. 26. Outlines: So now I'd like to talk to you about another and also honestly very cool feature of Google Docs, namely the outline. The outline is something that's automatically generated whenever you create a Google doc and it makes it very straightforward to traverse your documents, especially when they run a little long. And so first way you can get access to your outline is going to be to go to the View application menu. And you can see that there's this little thing right here that says show document outline. That's exactly what we want to happen, is we wanted to show. Now if I click it again, it's gonna go out a view, but I'm gonna go ahead and go to View and his Show document outline. And then what you'll see is this little button right here. This is how you get access to the document outline. And then whenever you click it, you're going to see basically, well, I don't know what else to call it. It's an outline and this outline will be how you traverse your document. Now, how is this outline made to answer that question? Well, all you have to do is look at your document and you'll see that for every heading that you include in your document, that will be part of the outline. And it creates a sort of hierarchy. And the way that the hierarchy works is that you'll have a heading one and then everything under your heading one, like all of your heading twos and threes and whatnot will be placed underneath that like you see here. So if I were to scroll down, let's say I'll scroll down all the way to the bottom. And if I were to add another heading to, in this case, I'll just say heading too, just like so control old T2, that's command options too. On the Mac, you can see that it automatically gets added. But let's add some Lorem Ipsum. I'm just going to copy and paste this. Again. This is just to fill things out. Really nice. I'm gonna go down here, paste it Control V, that's Command V on the Mac, hit enter again. Now if I add a heading, one, like let's say main title too. And then we'll do Control Alt one or command options one on the Mac. You can see that it steps out of this nested list right here and goes to a new level. And now if I copy and paste, let's say our headings here, like so, you will see that it does the same exact thing. It creates that nested hierarchy that we just talked about. So I'll go ahead and go down here, Enter paste, like so. And you see it's just going to go on and on like that. If I did a heading three underneath this, like let's say so of a subheading, like so. And then control all three, that's command options three on the Mac, you can see that it will be nested underneath of our heading to that is going to be the basic way that you generate your outline. And the cool thing about it is if you click on any section of this outline, you will automatically be taken to that section of your document. Doesn't seem super handy right now that we've got, you know, maybe four or five pages. But once your documents start running into the tens of pages length, then it's going to be very handy. 27. Removing Headings: The headings included in your document will be added to your outlined by default. But there's no law that says that you have to keep it that way. In fact, you may want to customize your outline and we can do that. So in the case of our Heading three right here, sub subheading, we may not actually want to include any heading three's in our outline. It may be just too low-level for our outline. So what we can do is hover over that heading in this outline here. Go to the right and you'll see that there is a little x for removing it from the outline. And just like that, it is gone. If for whatever reason I decided one day I want to undo that and I'd like to add it back to the outline. The way that I do that is I highlight the heading texts that I would like to add back, right-click it, and then there should be an option in here to actually add it back to the outline. Let me scroll down and you can see right here it says Add to document outline. And just like that, we've successfully reinserted it into that outline. 28. Breaks: We're kind of on the theme of sectioning out our documents using headings, outlines, things like that. So I want to show you that inside of Google Docs, you can actually start on a fresh page is by using what are called page breaks. So if, for example we have this main title to write here. Now, obviously this is a very big heading right here. And so maybe we want to start this on a fresh new page. So the way that we do that is we go to insert and then firm insert. You can add pretty much anything that you want. In this case, we are going to be adding a page break, so we will go to break. And in page break, as you can see, the keyboard shortcut here would be Control Enter. And just like that, you can see that it was automatically placed a new page. Aside from inserting page breaks, you can also insert new sections within the same page or on a completely new page. We will go back to the insert application menu, scroll down to where it says break again. And those are indeed the other two options that we have at our disposal, namely section break next page and section break continuous. If you hit section break continuous, as you can see here, it's going to insert a section right here to separate our, in this case, main title to, from our heading to. I'm gonna do Control Z or Command Z to undo what I just did there. And now instead of just inserting a new section or a section break on the same page. I'm going to do it on the next page. And it has very much the same effect as Page Break, except this time you're inserting new section as well. Now I'm gonna do Control Z or Command Z to undo that. So this can be very useful if you have a long document and you kinda want to break up the flow because you know that there's gonna be a bunch of different main categories. And so you want those to all start on fresh pages or to add a section to give that document flow. I guess you could call it a little more breathing room. 29. Horziontal Lines: Another great way for you to kind of break up the flow of your documents is going to be to use a horizontal line. So the way that we inserted is pretty much the same as we insert just about anything. And I hope you're kinda getting the theme here. The application menu in the toolbar is really are the workhorse. You want to add something to the page you go to insert if you want to change the way something looks, you go to format. In this case, we will go to Insert though, and we will insert a horizontal line. And you can see wallah, we have this new horizontal line right here. Now, you may be tempted to use this as almost a kind of decoration, if you will, to underline text or what have you. Let me tell you this right now there are other ways and cooler ways to add underlines and things of the like to your text in these other ways offer a lot more flexibility. And then of course you may be wondering, well, if not for that, then what do we use it for? And the answer is that most of the time when it comes to documents, you know, writing horizontal lines are often used whenever there is a break in theme, so to say. So if you were writing a book, you might throw in a horizontal line. There was, for example, a change in scenery or something like that. Obviously, you know, you can talk to your professor or what have you about when he or she thinks that it's the best time to go ahead and throw in these horizontal lines. But I want you to know that you definitely have this very common tool available to you. 30. Margins: Moving right along. The next thing I'd like to show you is how to change the margin of your texts. So if you don't know, a margin just means space. And it namely refers to the march. The space on the left and right-hand side. You may have your own reasons for doing this. For example, you may want to add a little more margin so that way it's less text stretching across, which can make it a little easier to read, a little faster to read. For example. Now, the way that you will go about doing this is first you'll actually have to select the text that you want to change the margin on. In this case, I'm going to highlight the first section of the tippy top paragraph right here. And then I'm going to click on the bottom of this triangle right here. You'll notice when I click on this triangle that align shoots down through it like a laser beam. And it just so happened that this line aligns perfectly with our text. And that is indeed how we use this. Now, you'll notice this ruler real quick is in inches. I'm assuming if you're in a different country that it's using centimeters, or at least I hope it is, that would be convenient for you. Anyway, I'm going to drag this bad boy over to the right. Maybe about yay here. So we'll have about that much, let's say. And now you can see that things look a lot tighter. You could also do it on the right-hand side as well if you really wanted to scrunch things together, just like so. And you can see it really has changed the flow of the document quite a bit, but only within the context of this paragraph. The other subsequent paragraphs did not get affected by it and we would have to go in and change that ourselves. 31. Ruler: I apologize to you, my dear students. I made a whoop. See, I forgot something. My humanity has been exposed. Now, I forgot to tell you that you might not be able to see this ruler. And this ruler is actually a very useful tool in and of itself for the sake of alignment. And we're going to be inserting things into our document here in the near future. Things like, you know, cool stuff, images, graphs, drawings, visual stuff, cool stuff. And whenever you do that, you might need to line things up, so to say. And this ruler is actually a very cool tool for doing that. And we're going to see in an action. But if you can't see the ruler, you need to go to View and then click Show ruler. And this is how you toggle the ruler on and off. I apologize, I forgot to mention that before I showed you how to adjust margins. 32. Links: All right, dear students. Well, we are moving right along, Aren't we? In this case, I'm showing you how to insert a link. Pretty intuitive. I imagine you've already figured this out, but either way, what we're doing is inserting a link. You can do this in two different ways. The main way is going to be at a highlight some texts that you would like to convert into a link. Go to the insert menu. And then from there you can see we have the link also control K is a keyboard shortcut. To use that. That would be Command K on the Mac. Alright, so we can just go here, select the text we want. Now, as soon as we do this, we're going to have a lot of different options. Believe it or not, you can actually link to not only websites, but you can also link to other assets that you have under your Google suite. That is to say, you know, spreadsheets, slideshows, and the like. In this case, I'm just going to link to Google.com. So just gonna keep it nice and simple. Https colon forward slash, forward slash www.google.com. Okay, that is going to be the link. And I can even adjust the text from within here if I wanted to. And I could say something like Google link. And then all I have to do is hit apply. And voila we have officially I guess it would be voila right now would be voila. We have a proficiently created a link inside of Google Docs. If I click on this link, I get a couple of options. The first one being obviously to click and go on to the website from here. Second option is to copy the link. Third option is to edit it because I'm the owner of the document so I can hit the edit button and get under the hood here and change things if I would like to. And the last thing is actually to undo the link, if you will. And if I click this Remove button, you can see it's like it never happened. 33. Bookmarks: Now I'm going to attempt to blow your mind hole by showing you that you can actually link to other parts of your document. This is basically the equivalent of HTML document fragments if you're familiar with that. But either way, what I'm gonna do is highlight the text again. Do Control K or Command K on the Mac. And you'll notice I immediately get some options here. The first option being headings. If you do have headings in your document, of course, if I drop this menu down right here, you can see that I can actually link to all of the headings that I have made so far. So in this case, I'm just going to link to my main title to and hit Apply. Now if I click on this and click on main title to bam, you can see I automatically get snapped down to where my main title too is. And this can be quite useful, especially if you're including this as like a PDF. For example, whenever you include something as a PDF, you're not going to have access to this document outline, which is maybe how you would normally traversed the document. So let's say that you were including or cross-referencing different sections of an e-book that you row like. For example, in chapter three we talk about, we expand on the idea of how selective abolition was used to. In the beginning of neuropsychology. I don't know, something like that. Well, in that case, you can make a cross-reference to that particular section and leave this kind of internal link to that section. 34. Draw Shapes: Next up, you can draw shapes. That shape button is going to be to the right of the line button. And if you click it, you also get a drop down menu. And this shows you all types of shapes that you can get. And then if you hover over any of these shapes here, you can see that you get a whole, a whole bunch of different options right here. And basically you can just click on any one of these shapes that you want to draw and then, and then draw it. So for example, I'll go to shapes here, and then I'll go to lightening bolt. And then I'll just click and drag. And by clicking and dragging it, you can adjust the dimensions however you would like. If you hold down shift, like I said before, with the elbow connector, this will allow you to maintain the aspect ratio of your drawing. And if you don't know what aspect ratio is, again, it just means keep everything proportional. That's all it means. You can invert the drawing if you want to like so you can invert it this way. You can mirror it pretty much any, any kind of direction or orientation that you can think of, an inlet go boom, you have your shape. Now, the other part of this is that you can change the color of it. So you can change the solid colored is something like red or well, it's a lightening bolts, so let's go ahead and make it yellow, right? You could also change the border color to something else, like in this case, maybe blue. And you can also make the border thicker if you want to. That's probably a bit too much, maybe something like that and that looks pretty neat. And then make it dotted. I think that looks terrible. So let's go back to solid and will pretty much have everything we need here. You can still readjust the proportions after you create the shape, you can see if I click on it, we get this bounded box right here. And we can use this bounded box to both resize the lightning bolt and kind of flip it around and rotate it like so. And as you rotate it, you get a nice little a little heads-up display showing you at what angle the shape is currently at. 35. Custom Shapes: I'm pretty sure that I made this clear before, but I'll hammer home the hammer home the concept in a separate video just to make sure to create custom shapes. You actually don't go to the shapes sub menu. You go to the line menu. And then from there you go to either curve or a polyline or scribble. Those are the three different ways that you can do it. Polyline for creating a poly sided shapes, you know, octagons, decadence and N and things of the like. And then the curve will be for more, you know, maybe I can't even think of maybe a curved shape, maybe something like a tree branch or, or, or something along those lines in Scribble is if you want a free hand things. And so for example, I'll try to create an octagon. I hope I don't embarrass myself here. So I'm going to use shift to assist me by holding down a straight line and clicking straight line, click straight line, unclick. This is probably not gonna be the most proportional octagon, I apologize. But the shift button is definitely making it a little bit easier. There we go, boop. And then another boop. And I might need to cheat a little bit. There we go. We have a pretty lopsided octagon, but you get the gist and we can edit it in much the same way as we did before. We'll make it purple, just like that. However, I'll reiterate the point that if you want to do something very intricate, I would suggest instead of using these drawing tool is maybe going to somebody like Illustrator, Photoshop, GIMP or whatever. And creating your, you know, your very intricate digital drawing in there and then saving it as an image asset and then loading in that image asset to your, to your Google document. 36. Word Art: Okay, now I'm going to show you something really cool that you can do. And this can really help your documents stand out and look unique and not so generic. Not that there's anything wrong with that. You know, sometimes it's just about getting the job done and I feel that. But either way, what we're going to look at now is how to insert some word art into our documents. So what we can do is inside of our drawing, we can go to actions. And then from actions you see we have a couple of different options. Most of this is just about alignment. Snap two grids guides things like that, rulers. And that's all about alignment. But in this case we want Word Art. So go and click Word Art. And it's going to ask you what you want to say. In this case. I'm just gonna say title. Notice it says enter to save, so I'll hit enter. And now the next thing that we're going to have to do is customize this word are, you can see that we have the beginnings of something very snazzy looking. And so I'll go ahead and align this center wise. And in this case we're gonna go to the right. And you can see we have all these options like bold and italic. And those are all the options that we normally have whenever we're working inside of Google Docs, editing our font. Now inside of here, I'm gonna go to Arial, which is the current font family. And I'm going to change it to conform data just like so. And I will change it to normal just like so. And now you can see that we've customized our Word Art quite a bit, but this is not where it ends. We could also change the color of the font. So we can change this to something a little more like maybe like a Dodger blue almost. And then we can keep this border color and maybe just make it a little bit thicker. And I think that's it. That's all I really want to do. I can resize it with his bounded box that you see here. I'll drag it out a little bit to make it bigger. And just like so you can see that we have a nice little bit of WordArt right here. And if we want to go ahead and insert this into the document, we can just hit Save and Close. 37. Inserting Word Art: We have successfully inserted some word art into our document here. Now, there are a couple of things that we can do after the fact to make this word our flow with our document the way that we want it to. So the first thing that we can do is click on it. And as you can see here, we get the same bounded boxes before so we can resize it just like we did inside the drawing. But there's a couple of things that are unique to our editing options inside the doc. First, we have these three different alignment options. The first one here is inline. Basically, what this means is the Google Docs is going to do its best to treat this word art like part of the document text. And you can see that in action, you can see that the document text is kind of wrapping around this word art right here. And it's doing the best it can to do that. And so that's what it means when it says in line, it's going to try to treat the word are like it's inline with the rest of the text. The next one is Wrap Text. And as its name implies, it means that you can see here the text is just going to go around it and you can click and drag it to kind of make that look a little more visually appealing, like something like this, this to actually doesn't look bad and this can work really well. Yeah, anyway, click on it and then the last option is to break the text. Basically, it means that it's going to completely kind of isolated from the flow of the words. So you can see it did breaks here. We come to the word art and then it breaks off again to the text flow just like slow. So and then next we can change the margin and Margin, remember just gives it space. So we could say three-eighths of an inch to give it more space. And if I do Control Z, you can see that it undoes it and gives it a little less space. And same thing with positioning. We can move with texts. We can fix the position on the page where we can open some more positioning options. Move would text means that if I, if I like, let's say I start hitting Enter right here. You can see that it's going to try not to move it too much. But if I click something like fixed position on the page, then this thing is going to be kind of stuck. So like it's not going to move a whole lot unless I make it move. But aside from that, like if I change the flow of the document, it's not really gonna do anything to the word art, so it's kinda, kinda move around it. So to say. 38. Images in Drawings: So the next thing that we're gonna be doing is working with images. And so in order to do that, we're going to need to get some images. And I well, I don't want to get in trouble and I don't want to use anybody's stuff without asking. So I'm going to go to a website called pixels.com. Pixels.com is a place where you can get free stock, photos and videos and things like that. There are a couple of other really good ones on splashes is good. You know, there's a, there's a couple of ones out there, but I mostly use pixels. And this'll be the place where I get a majority of my stock footage or photos, photography for the remainder of this course. And the reason I'm getting some stock photography is to show you how to basically post some some photos to your to your documents. So I'm gonna go in and just type in something like a road. Just cuz I saw a road behind the search bar here as the background image. So I'll go ahead and use that right there. And now that I have this, I'll go ahead and click on it and you can save this to your computer however you'd like. I'm gonna pick a pretty small image and I recommend that you do the same. You don't want anything too, too big. So I'll probably go with something like a 1000. And by 1920 in this case. So it's kind of in a portrait mode instead of landscape. And then say that you can say this anywhere that you'd like to. I'm just going to save it somewhere that's easy for me to access. So I'll go ahead and click Save. And dialogue box should pop up here in a second to ask me where I want to save it. So I'll go ahead and just save this here to my downloads. And now that we have a photo, we can go ahead and start inserting photos into our document. So the way I'm gonna do this is I'm gonna go back to our Word Art. And if you hit Edit right here, this little edit button, it'll actually open back up the drawing dialog box. And then from there, I hate to say this, but we are going to delete our Word Art. Yes, I know we worked very hard on it, but we're gonna go ahead and get rid of it. So go ahead and just click on it and then hit delete. Just like so. And voila. Now, the next thing I'm gonna do is go to image and click on it. And then it's gonna ask me basically where I want to get my image from. In this case, I'm gonna go to my downloads and then load in that image. I have successfully selected my image from my downloads. And now I can just line it up and however I want to, in this case, I'm just going to center it as best I can. You can do a bunch of different things inside of here. You could mask the image, you could crop it. In this case, I'm going to crop it a little bit, get rid of some of that top section, move it up a bit, just like so. And whenever you're done cropping it, you can just, you can just double-click. So you can double-click or you can hit the Crop button again. And now works just as well. Now that I have that you could also add a border if you want to, if you're, if you're feeling it. So you could add this border right here and you can add any other thing that you just saw us do for the, for the lines and also for the shapes as well. If you want to match the image, you could add the shapes right here. And basically what it means when it says mask is if you do like the lightning bolt, you can see here like it kind of creates a lightning bolt with the photo. So it's, it's pretty neat. You can actually create some pretty unique effects with this. I wouldn't rely on it too much like I said. Because you can do a lot more with things like Photoshop or things like Illustrator. But any who, if you want to reset back to where you, where you can hit reset image. In this case, I'm gonna go to mask and I'm going to mask it with a lightning bolt because, or let's do the moon because, why not? And then hit save and close. And you can see that it's just going to load in that image to our document just like it did with the word or before. 39. Editing Images: So there's actually another way to insert images into your document, and that is with the insert menu and then going to Image right here. And you may ask yourself, What's the difference? Not a whole lot to be honest with you, except for you can make certain adjustments to things like the transparency, the brightness and contrast whenever you just use insert and an image. So I'm going to just scroll down here, drop my cursor here, and then hit Insert Image. And then I'm going to insert the same exact image that I inserted before. So let me see, let me do that. Click that button right here and then load this in. You can see that it loads in the image. And right off the bat, you'll notice that it's not resized because we did crop the image before. We can still resize it from within the document just like so. And we can also crop it by simply clicking on the image and hitting the Crop button. And then I'm just going to drag this down a bit to right there and then double-click to finalize that crop. And then after I'm done with the crop, the next thing that I'm going to do, if it'll let me, there we go, is I'm going to click here and then I'm going to go to Image Options. And from Image Options you can see I have a couple of things that I also have from inside of here, but I also have some other things that I don't have from inside of the drawing version of my image. First you can see that I have recolor. And you can see that this is basically just a photo of very, very general photo filter. So you can see that you can just recolor it red or something like that. Or you can use these adjustments right here to adjust the contrast. If you want to increase the contrast to something intense like this, or something a little more mild like that. If you want to increase the brightness, you can not to completely wash out the photo. And finally, you can increase the transparency or decrease the transparency if you want to. Again, like I said before, a lot of these features aren't all that powerful and you're better off just using Photoshop or something to mess around with things like contrast. Or if you want filters on your images like a nice, warm or cool filter, you're better off with something like Photoshop. But I will, I will say that using things like text wrapping and say's rotation are very practical for the document image relationship. 40. 55: So welcome to the end of the course, essentially. And now we are going to kind of tap or cut things off or cap things off, I guess, with a project. So this is the project that we're going to do here. This is basically an electronic brochure, if you will. And it's going to be a brochure for an art gallery. We kept it very simple because obviously, if you'd like to spend more time on this, you can because of everything that I taught you. And of course you can, of course make this all kinds of intricate if you'd like to. But the final result will be this PDF that you see here, and it will be filled with Lorem Ipsum. But at the end of the day, it's going to be a brochure for an art gallery displaying different kinds of art. And then it will have this backpage right here. So all it does is it talks about, first of all, where the place is located. And then after that, you just include the different kinds of art. And after that, the back page right here. So I have all of the assets for this particular project, all of the images included. So it should be about four or five images. So you can go ahead and download, download those, and use those to follow along in the video. 41. 56: So first thing is first we are going to need to make a new document, and then from there we can get started. So I'm gonna go ahead and hit blank. Now, a couple of things to keep in mind here. The first thing to keep in mind is that whenever you're including images in your document, a lot of times they can do a huge amount of work. And I don't recommend, for example, that you try to recreate the final result that I just showed you the, the pamphlet by inserting an image and then inside of Google Docs trying to overlaid text on top of that image, it's going to be a nightmare to get the alignment right on all of the different parts of the text and to change the text sizes and the font stylings depending on what part of the, you know, what part you're in and all that. It's a lot easier in most cases to simply go to something like Canva, which is what I did here. I'll even click over, oh, I don't have the design here, but Canvas upgrade option, it's free. And you could also use something like Photoshop. You can use something like GIMP, I believe is also free. But you know, photoshops, Probably my favorite out of everything and illustrator. They're just the best state have awesome tooling and stuff. But some people don't need such powerful options for simple things like making a cover for an ebook or something like that. So anyway, first thing I'm gonna do is change this to e pamphlet. That'll be the title of this document. And the second thing I'm gonna do is I'm going to insert an image. So I'm gonna go to Insert upload from computer. And I'm going to use one of the first assets that I included, which was the untitled design. That's what I have it as here. Probably I named it something like cover photo for you. So that way you can very easily pick out the right image. Now a couple of the things you'll notice whenever we insert this image, you'll notice that the beginning and end of the image line up perfectly with the margin, right? And that's not what we want because for our PDF this is going to serve as the cover photo, right? So we want it to stretch from corner to corner, from edge to edge in an ideal world. So there's a couple of changes that I'm going to make. First of all, I'm going to add a second page to this document, and I'm gonna do that by adding a page breaks. So that's control enter or a Command Enter. And if you don't remember, you can just go to insert and then break and then page break, just like that. Now you can see we have two pages and that's just gonna make things a little easier for us down the road whenever we have to add some text after this main page right here. The next thing that I'm gonna do is I'm going to click on the image. And I'm going to, instead of having the first option, the inline, I'm not going to use the wrap text either. I'm gonna use break text. And this is just going to make sure that any text that would otherwise wrap around this or be in line with it is just going to break away. And this is going to kind of isolate the image. Then I'm gonna go to image margin and I'm gonna hit 0. Ok? And the idea behind this is that I want there to be no space between the image and any kind of text. The second thing is I'm going to change this option from Move width texts to fix position on page before would move with text. Obviously if I change the, you know, the height of the text and all these things, that image is going to change as well. This is meant to serve as a cover photo and so its position should be fixed on the page and it should not move no matter what happens to any of the subsequent pages right? Now, the next thing that I'm going to need to do is I'm going to need to move this image and an expanded. So first I'm going to click on the image. And whenever I click on the image, I get this bounding box around it. And we're gonna use that to, to resize this, to resize it, I'm gonna click on the bottom right-hand corner and drag. And this allows me to maintain the aspect ratio of the image. The next thing I'm gonna do is click and drag it up. So that way I can kind of have it where I want it to be, in this case, kind of to the right a little bit. And then I'm going to drag it a little more, just like so. And you can see that that looks about right. You could spend a little more time finishing with this if you want. But you can see that it pretty much, it pretty much does what it needs to do, right? Which is a covers everything. It's, it's a very nice cover image right here. And so we're good to go. And you can see that, you know, creating an effect like this. Let me zoom out real quick, 50%. So you can see it more clearly. You can see that creating an effect like this would be pretty difficult with something inside of Google Docs, even if you try to insert a drawing instead, quite difficult and much better to just use a photo editing software or a, you know, an illustration software. Anyway, I'm gonna zoom back in maybe 90% right here. And the next thing that we're gonna do is we're going to start adding text. So to add text, obviously we need to go to Lipson.com to get some filler text. Remember it is Lipson.com in this case. I'm just going to, you know, go ahead and grab a couple of paragraphs right here, and Control C or Command C to paste that in, to copy that and Control V or command V to paste that in. Whoops, it seems like I've made a mistake. The mistake that I made is I accidentally inserted the text above the cover image instead of below it, which is obviously not what we want. We want the text to be on this page and not on this page. So I'm going to carefully hit Control Z or Command Z. And you can see that that kind of washed away my mistakes, so to say. So now I'm gonna go click on this page, make sure I'm clicked on the second page and try to paste this in. And you can see this time around it works a lot better. And you know, that's okay. I mistakes are gonna happen. None of us are perfect. Just remember Control Z or Command Z is your friend and that's going to allow you to undo those mistakes. Now, the next thing I'm gonna do is change the font style that I use for the entirety of this document. We learned that if we want to change the font style of a document for all of the, all of the different stylings for it. Head for the headings, the, you know, the title, all that jazz. All we have to do is change the normal text font style and the changes will ripple throughout. So I'm going to select a piece of text, go to my font styles. And then I'm going to change this to something like, like a monster rap. And then after that I'm going to quickly go to normal text styles and then update normal text to match. And you can see it changed everything very nicely. Now that we have that, we can go ahead and add a title. So I'm gonna hit Enter, go up. And then after that, I'm going to do Control Alt. Two or one. I think it's one control alt one, that's command options one on the Mac. And I'm going to add a heading of A random sites art can, Let's just the name of this art gallery. And then after that I'm going to quickly go in, enter control all too. That's command options too, on the Mac where we're located. And remember at the end of the day, this is whenever you're creating documents like this, it could be a newsletter, it could be a pamphlet, could be an e-book. Try to keep in mind what the user is mainly trying to get out of this. I know this is kinda like a side note on design and structure, but try to keep in mind what the user wants to get out of the document and try to put that at the forefront if you can. And if you put something like where we're at, I'm going to include a paragraph underneath this. I would probably not do that because obviously people just want an address. So generally speaking, I wouldn't include that, but you definitely can or even include a link if you'd like, you can insert a link. And that link could be to the address of your store or what have you. Anyway, I've successfully done that. Now the next thing we're gonna do is create another title control all too, or command options two. And we're gonna say Types of our, we displayed. And this is going to be kind of the second to last part. We're gonna create a third title, control all three or command options three on the Mac. And remember, you can always go to here if you forget the keyboard shortcuts. And we're gonna say Eastern Asian art. If it'll let me type it. Okay, there we go. Eastern Asian art. And I just grabbed some, some stock photos for this copyright and all that jazz. I don't know if some of this stuff is actually Eastern Asian art. I just, you know, I just grabbed some pictures. Anyway. The next thing I'm gonna do is I'm going to paste in about three paragraphs worth of text to fill it out. Paste that in just like so, very nice. Now the next thing I'm gonna do is I'm going to click, you know, about midway through this paragraph. And I'm going to insert an image. In this case, I'm going to insert the origami butterfly. Like I said, you know, I don't know if all of this stuff is exactly Eastern Asian art. I'm just trying to make an e pamphlet here. But now the next thing I'm gonna do is instead of going to inline, which is the result that you see here, I'm gonna go to wrap text, okay? And then I'm going to shrink this down to a much, much more reasonable version. And you can move this around if you'd like, you can drag it. If you if you feel like you want it to be a little more to the right, you know, to give it a little more breathing room or you can leave it hanging out whatever floats your boat. You'll notice that the background of this particular photo is white, whereas the background of gray, rather a grayish kind of color, whereas the background in my document is white. This is why I highly recommend you do most of your photo editing into Photoshop and not in Google Docs. And this is how you'll avoid these types of problems, is by actually editing the photos beforehand and making sure they are the way that you want them. But you can see that looks pretty reasonable. Now we're gonna go to the next page and we're gonna do the same thing, Control Alt three or command options three. Western European art Enter Control V or command V to paste in the paragraphs, click About midway through, insert the image. In this case, I'm going to select the stained glass. And then I'm going to insert that. And then I'm gonna do the same thing. I'm going to set it to wrap text. I'm going to shrink it to a fair, a smaller size, and then maybe pop it over a little bit to the right. Now if you have this situation right here where you have some overhanging text and you would like that to be gone. You can just click on your image and drag it up. And that should create the effect that you see here. Very nice. And then finally, we'll do African art. Now in this case, what I want is I want each of the art forms, each of the regional arts to be on their own separate page. So I want Asian art on one page, European art on the next page, and African art on the next page. So again, I'm going to add a page break that's Control Enter or Command Enter. And if you ever forget, remember the toolbars, your friend, insert, break, page, break. Same exact thing. Now, I'm going to do control all three or command options three. And I'm going to say African art, paste in the text control via Command V. And then finally, I'm going to click about midway through the first paragraph and insert the final, the final image. Out of all of these, I would say that to find a copy for copyright free image of the African art was kinda, kinda tricky. So this is basically what I decided to use. You know, it's funny, I was actually just learning about African art. I was learning about really old-school stuff like rock art and these old shells and stuff that were used as jewelry like thousands of years ago. Pretty interesting stuff. But anyway, you can see that we have a situation here, which is that this image is very tall. And so it's kinda taking up its own page and it's pushed all the text below it to the next page. So first way we can handle that is to simply crop that image. So I will crop it like so. And I'm going to click the bounding resize box and drag it down. Let me see where did it go? There we are, again, very, very good. Now. I think that's a good crop. And then we're gonna do the same edit we did before. Wrap Text, shrink it. If it'll let me, and those things be infinity. Okay? There's a very Canadian thing, I mean, being finicky. But anyway, now that we've resized it to something a little more manageable, I'll drag it up. And now the final part is going to be to add a back photo or a back cover. So we'll go ahead and add another page, break Control Enter or Command Enter and do the same exact thing we did before for the cover photo, which is to upload the back right here. And then after that, we are going to, first of all, set it to break text 0 margin. And then fixed position on Page. And then we're going to drag it out a little bit. And also I'm going to delete this subsequent page right here by going backspace because I don't need any more pages after that. And then I'm just going to carefully, carefully reposition if you'd want to, if you want to slowly reposition it, but you don't want to drag it. Another great option is to simply use the directional arrows on your keyboard. So I'm gonna go ahead and just start very slowly pop in this thing up by dragging it or sliding it with my keyboard. And then I'm going to drag it a little wider. And then I'm gonna go up. If I can. There we go up. And sometimes it's a labor of love to really get this thing to line up the way that you want it to. Do. Not forget to use Control Z. You know, even I have trouble with this thing sometimes. And I think part of the issue is that the image is kinda big and I'm trying to resize it to make it fit onto the whole page like so. And it's kind of fighting me on that one. But we have, I believe, successfully created this cover photo. So remember you can use down arrows, directional arrows on your keyboard, and drag it and resize it to get it to fit. We have pretty much successfully created our document though. So now the next step is going to need to download it as a PDF. So I'm gonna go to File. And then from there I'm going to go to Download and then I'm just going to hit PDF. And then wallah, we have r e pamphlet.