Google Docs - Beginner | Intellezy Trainers | Skillshare
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37 Lessons (1h 40m)
    • 1. Introduction

    • 2. What is Google Docs

    • 3. Opening Google Docs

    • 4. Importing and Converting Word Documents to Docs

    • 5. Navigating the Docs User Interface

    • 6. Creating Documents

    • 7. Using Templates

    • 8. Using Help

    • 9. Opening and Editing a PDF

    • 10. Saving a Document

    • 11. Working with Text

    • 12. Working with Formatting

    • 13. Using Paint Format

    • 14. Using Paragraph Styles, Borders, and Shading

    • 15. Inserting or Removing Breaks

    • 16. Inserting Special Characters

    • 17. Inserting an Equation

    • 18. Inserting an Image

    • 19. Using Text Wrapping and Positioning

    • 20. Formatting Images

    • 21. Replacing an Image and Alt Text

    • 22. Working with Drawings

    • 23. Inserting Word Art

    • 24. Proofing a Document

    • 25. Exploring Automatic Corrections

    • 26. Using the Dictionary

    • 27. Using Find and Replace

    • 28. Advanced Finding and Replacing

    • 29. Translating a Document

    • 30. Adjusting Document Setup Options

    • 31. Adding Accessibility Settings

    • 32. Working with Headers and Footers

    • 33. Printing a Document

    • 34. Emailing as an Attachment

    • 35. Exporting to Another Format

    • 36. Sharing a Document

    • 37. Course Recap


About This Class

This course is designed to introduce students to the basic functionality and user interface of Google Docs. In this course, students will learn the basics of saving and opening documents and review the interface. Students will practice text navigation, selection, entry, and various other text formatting and editing commands and features. Students will also work with graphics and the various tools available in Docs to format and edit them. Lastly, this course will cover various options for viewing documents, proofing options for documents, and settings to prepare documents for distribution and publication.


1. Introduction: Hi, My name is Jessica, and I'd like to welcome you to this introductory course on Google Docks. So Google Docks is one of the products of the new Google Sweet, and it's a Web based word processing software. So this outline is going to tell us a little bit of what to expect from our Google Docks videos today. So we're gonna talk about getting started with Google, Doc. So all the ins and outs and introductory information working with text, we're going to talk about how to change the format of the text, make different font colors, different sizing, enhancing images and graphics is something we'll dive a little bit deeper into. So how to pull images from the Web and insert into your Google doc or even pull images from your desktop and insert proofing and viewing documents. So how you can print the document, how you can send it and share it for editing purposes, and then how to go about finalizing your documents? So let's go ahead and get started 2. What is Google Docs: So what is Google docks? Let's take a look and find out. So Google Doc's is a free Web based application in which documents could be created, edited and stored online. So a couple key words in this bullet point are free Web based application. So most people are familiar with Microsoft Word, which is a part of the Microsoft Office suite, which requires purchasing and lights this thing to use. However, Google Docks is absolutely free, and there's no purchase to the program. Files can be accessed from any computer with an Internet connection and a full featured browser. So again it is a Web based application, and you can use it with any device that has an Internet connection. And it's a part of a comprehensive package of online applications offered by an associated with Google. So as we go through this program, you'll notice that Google Docks is just one application, a part of the new Google sweet. So if you notice other applications on this video, we're solely focusing on Google docks. So why would we use Google docks so online? Google docks can be viewed and edited from any browser or phone, so the convenience is really there, and you can use any device you do not have to be associated with a desktop device to use Google docks. You can easily share and collaborate with others. So as we go through these videos, you'll notice that there are really great features for collaboration. You can use links, and everyone can be in the same document at once and doing edits. There's also auto saving inversion ing. So with Google docks, there's no direct save button. Any time a change is made, auto save kicks in and it will automatically save an update. Your changes and version is also available as well. 3. Opening Google Docs: Before we get into the nitty gritty of Google docks, I'm first going to show you how we log into our Google landing page. So let's follow along here. If I'm at accounts dot google dot com is going, ask me to choose an account to log into, so I'm going to log in under Ethan Cane at a remar dot com. Once I select that account, it's going to ask me to enter in my password. So I currently have my password saved here, so I'm going to click on next. Once I'm at my account, you'll notice that there is a Google APS icon in the top right hand. So we're going to click on Google Maps, and from here we're going to see the catalogue of everything that's in the Google sweet. So there's two different places here where we can access Google docks. The most direct is by this icon, which says Doc's right on it. And if I click on that, it is going to bring me to the docks landing page by clicking on blank that is going to bring me to a new blank document, and then I can start editing from there another way to access Google docks is through our Google Drive account. If I click on the icon that says Dr and then I go ahead and click on the plus sign that says New. This allows me to choose what file I'm trying to create. You can see Google docks is an option here, but you also see Google Sheets and Google slides. So there's a couple different things that you can dio in addition to Google docks from your drive. If I want to access Google docks directly, I can open up a new browser and start typing in doc dot google dot com. And that is going to bring us to that same landing page. So it's really up to you how you want to go ahead and access Google docks, but just know there are a few different ways to do so. 4. Importing and Converting Word Documents to Docs: There are a few different ways that we can upload and converted document into a Google doc , so want to take some time to show you those methods? The first is starting from your Google account and going up to the APP launcher and clicking on your drive icon. Once you click on your drive icon, you want to click on new and shoes file upload. Choosing file upload is going to bring you where the document needs to be uploaded from, so I'm going to choose this document that says New product procedure, Doc. So this is a Microsoft Word document, and I'm going to click on Open. Once I do that, it's going to tell me that the upload is completed and I'm going to click on that box, and it's going to ask me if I would like to open the document with Google Docks and I do so I'm going to say open with Google Docks. And now the word document is within Google docks. But I'm going to actually save it as a Google doc. I'm going to go up to file and save his Google docks, and that's going to bring me to a new product procedure format that is just specifically Google docks. So that's one way to convert a word document into a Google doc and get it uploaded. If I go back to the original document, which was new product procedure dot D o. C. There's another way that I can upload into Google docks by going to file and open. This allows me to choose from a different viewpoint. I can choose a file this way where I can search. I can also go to upload and drag and drop the file from, say, my desktop into this box here, and this will automatically upload from your desktop into Google docks. So there are a few different ways to get to the same results. So it's really personal preference as faras, which one you want to utilize. 5. Navigating the Docs User Interface: Google Docks looks very similar to Microsoft Word, but there are some key differences, which we'll discuss later on within these tutorials. But let's take a look at the interface. So looking at the interface here we have our document right in the center. I can scroll up and down with my mouse to see the different pages that my document is using . And then also, we have a good feature with the outline pain so the outline pain will actually drop us to exactly where in the document we need to be. So if I want to jump right down into Phase two testing, I can click on that and that will provide me with that ability. And then I can click this arrow back in and close the document outline. Going from sort of the left to right here of the drop downs we have file file will allow you to create a new document, make a copy rename, move to trash or even publish to the Web. Edit is going to allow us to undo and redo our text. It will also allow us to cut copy and paste, or we can use the shortcut keys, which are highlighted on the right hand side. The feature finding replaces also located under edit. Going under view. I have my print layout and my other full screen options. I can also show my ruler show, document outline or even show the equation. Toolbar and breaks. Insert is going to allow you to insert an image or even a table or drawing Ah, chart special characters, headers and page numbers. Any different breaks that you're putting into the document breaks could include page breaks or column breaks. You can provide linkage within the document through here. There's also a table of contents ability here, which will allow you to show page numbers and blue links. Formatting is where you're going to do all of your formatting for the documents, so any text formatting is here. Paragraph styles aligning in dense, all of your line spacing, bullets and numbering and headers and footers. We have tools which will allow you to do your spelling and grammar checks, provide you with word counts. You can do a translation here and then we also talk about accessibility settings and preferences within the tools Drop down. You have add ons options here, so if you're looking for even more Google Docks features your add ons is where you would go and then help is going to provide you with contextual help and support. It's also where you can see keyboard shortcuts. So if you're ever looking for something specific, you can go into the search menus bar, type it in, and help will provide you with that option. Underneath that, we have some shortcut keys here, so we have our redo and undo, which also our control Z in control. Why we have printing option here We have spelling and grammar check, and then we have the paint formatting. I can also change the zoom quality of the document under this drop down. So currently about 100%. But if I wanted to make it a little bit smaller, I could go to 75. They wanted to make it even bigger. I could go 250. Title is going to allow us to change the heading title, so there's some pre formatted options here or it could go back to normal text. Next to that, we have our font, so this is going to be where we can choose all of our different font styles. Currently I'm set to Calabria. But if I wanted to change it, this is where I would be able to do so. Then I have font size. So currently the heading is that 36 I'm actually wanted change this back down to 100%. Then we have bold, italicized underline and then text color. So this bar really does look a lot like Microsoft Word. If you're familiar with using word, we have highlight color. So if you want a highlight text, you can do so. We have inserting a link, adding comments and inserting an image. We also have the alignment so left center and right alignment are all here. We can also justify with this option we have line spacing available if you need to do any sort of spacing. Currently we're at single. But if we needed to change it to double or even 1.5, or make a custom spacing, we could do so. Here we have numbering all of these different numbering options. We also have the, um, editing option here. So if you need to edit the document directly suggesting which at it's become suggestions or viewing. If you want a reader print the final document that is all underneath editing. If I do hide menus, that's going to completely get rid of all of the menus that we were talking about. So I'm gonna bring that back up here. I just want to take a moment to discuss naming convention. So this is where you would be able to rename the document. So if I wasn't set on new product procedure, I could delete that name and type in Overview Document one, and that will automatically update the name. Any changes that you make within the document are automatically going to be saved. That's a great feature of Google Docks, but really is best to play around with it and take note of the similarities between this platform and Microsoft word. 6. Creating Documents: so there are a few different ways that we can go about creating a new Google document. So I'd like to show you that in this video. So we're going to go through three different ways to do that. And then once we create the document, I'm going to show you some features within the document that are helpful to you. So first, let's take a look at our Google account. So when you were on your Google account, going up to the Google APS icon will bring you to all of the different features within your Google account. So as you'll find out as the Siri's progresses, Google Docks is just one element of the Google sweet. We have Google docks here, so we can certainly go ahead and click on that icon. But I'm gonna actually show you how to access Google docks from Dr First. So let's click on Dr. If you're on your Google drive account and you go to the new plus sign, you have the ability to open up a couple different options. We have Google docks, Google sheets, Google slides, also some uploading features, but for this example, we're going to click on Google Docks and shoes Blank document. Once we're here, a brand new Google document will open. So that's one way that we can start creating a Google doc if I go back to the Google account and I go back to the Google APS I had mentioned a few moments ago that we can click on the Docks icon and that will again bring us to the same sort of start. Start a new document blank, or we can choose from a template that's already pre populated. Another video will actually get into that mawr as faras, using a template that's pre populated. So let's go ahead and click the plus side and click on blank again. Same view populates for us an untitled document. We can also go directly into the browser and type docks dot google dot com and by clicking enter. That will also bring us to the same starting point, the blank document or utilizing a template. So there's really three different ways that you can go about creating a Google document. So let's click on Blank and take a peek at this. So here we have a blank Google document and we're going to get into the features and benefits of Google a little bit further along. But this is really the first view that you're gonna have of a blank document so you'll see a couple different ribbons at the top. So file edit, view, insert format tools, add ons and help. So if you're familiar with Microsoft Word, this will probably be familiar to you. We also have the outline option on the side, which once we have content in the body of the Google document, this will be really helpful for you if you need to jump down into certain sections. We also have the bar here, which gives us context for text. So if we need to change the font or the font size or any sort of attributes like bold and underlined, we can go ahead and do that here. So we'll look into that a little bit further as we progress 7. Using Templates: So in the previous video, I showed you how to create a new document from Google Docks. But let's switch gears and look at the pre populated templates that are available to you. So the pre populated templates are actually a really great feature of Google docks because they're already made an All you have to do is edit them with your own information. So let's take a look next to Blank, which we've already looked at. We have all of these different options here, so we have resume a proposal meeting, notes a brochure in a newsletter, just to name a few. But if I want to see the full gallery, I would go up to Template Gallery and click on that. I'm under the General Tab, and, as you can see, they said, segment thes out in different ways. So we have work, which is all work related things. So we have proposals, meeting notes, newsletters, etcetera underneath that we have sales. So if you're looking for something sales related legal, human resource is freelance or engagement. Personal letters resumes, education and some other plans down at the bottom, so let's just pick one and go through it so I'm going to choose this resume, and once you click on that, you'll see that everything's already formatted for you. So your name is already highlighted big and bold. Your information of your residents has already put in the top right hand corner, very traditional. Set up for a resume but made specifically for Google docks. So if you're looking to change the information, you can do it in a couple ways. If you use the outline feature, you can click on company location, job, and that's gonna bring you right down to the exact tab or exact section you're looking to change. So let me show you, maybe education for school, name and location. You'll see. It dropped me right down toe underneath where education is, and I can edit that rate from there. But let me just start off with something basic. So from up at your name, I would just highlight it with my cursor and just start typing over the information that's already pre set up. So this is a really nice, easy way to customize something. But the template has already created for you, so you don't really have to do any of the hard formatting. It's just really in putting in your own information to the document, as you can see once you have made the changes. So I updated my name. Google docks automatically saves this, so there's really no save option. It's an auto save, which is really helpful because that will keep track of every change that you've made automatically. 8. Using Help: utilizing the help feature in Google docks is a really great way to find things quickly that you might not not necessarily know but need an answer to. So if I go up to help, which is in my top toolbar and I click on it, you'll see a search bar here where it says, Search the menus so anything that you need help with, you can literally search for dozens of things. So, under help and search the menus, I'm gonna type in headers and as soon as I type in the word headers, headers and footers immediately pops up. So if I click on that, it brings me right to where headers and footers would be if I looked at this under the format tab. So it gives me my header and inches my footer and inches. The layout options, all of that good stuff. So I'm gonna click cancel their then if I go back up to help something that I had previously searched for. Within this bar was keyboard shortcuts, and the cool thing about Google docks in the Help feature is that previous searches get remembered over time. So if I click on the menu and I type in keyboard as soon as I type in keyboard and automatically wants to bring me to see keyboard shortcuts. So I'm going to click on that and show you what it looks like. So all of the keyboard shortcuts associated with Google Docks air here, you can jump to different sections. If you're looking for something that specifically has to do with editing, that will bring you right down there. Or if you're looking for formatting and paragraph formatting, that'll be here. So all of these different options have a short cut key, which is really nice and helpful. Another nice feature about help is we have Doc's help. We have trading and we have updates. So I'm gonna click on training to show you what that looks like. So this is sponsored by Google. This is a part of the Google support, as you can see in the URL up here. So if you want to get a little bit more in depth into any of the things we talked about today, this would be a great place to go. It gives you cheat sheets here. It also gives you templates. It will also give you tips based on what level you're at. So if you're level one beginner or if you're all the way advanced, So a lot of different features within the help section that you can really utilize toe bring you through Google docks if you need the help. 9. Opening and Editing a PDF: There may be circumstances where you need to convert a previously made PdF document into a new Google document. So I'm gonna show you what could happen and what that looks like when you're converting it . Just know that however the PDF document was originally created is really going to determine the editing capabilities and the look and feel of the document once it's uploaded to Google docks. So let's take a look at that. Starting in my Google drive, I have an introduction pdf document that I'm going to work with now. Remember, this was previously made in a different platform. This was not created in Google docks. If I right click it and shoes open with Google docks, that is now going to bring the PdF over to a Google doc format. Now, as you can see, once it was converted into a Google docks, a lot of the content looks and feels a little bit different. If I go back to drive and I opened up the Aramark Corporation document, you can see that it's formatted really nicely. There is a graphic in the top right hand corner, and everything has been margined out and spaced out evenly. If I go into the Google doc, you can see that the graphic is no longer there. The margins are off and the font actually looks a little bit different. So if you were converting this specific document into Google docks, this is the situation that you could run into. You could be editing this for a lot longer than need be because of the way it was previously made. Another thing I wanted to show you is going back into Google docks and converting and already done. Pdf to Google, Doc. So you can see what it would look like. So it's actually going to be a word document that I'm going to show you converting to a PdF . So if I go into the new product info and bring this into Google docks, just notice how everything is outlined here. So we have fonts in different sizes, different colors, structure margins, etcetera. So if I go into file and do download as a PdF, it will take a minute or two to convert. And once it's ready, we'll click on the bottom here and everything stayed the same. So the structure stayed the same. The colors in the fonts, so it was a lot easier for me to convert it when it was originally made in Google docks and then moved into a pdf than the other way around. So just remember that you could run into that issue if you are trying to convert a document from PDF format into Google docks that was not originally made in Google docks. 10. Saving a Document: saving is now made easy in Google docks because of its auto save feature. So let's look at that. I have my new product procedure up in front of me, and I'm gonna go ahead and make a change to the documents. You can see what auto save looks like After this line, I'm going to type. This is very exciting. Once I finished typing, you'll notice up here it said, saving because of its auto say features. And then it changes to all changes, saved and drive. So any of the changes you make you never have to click a save button because it's automatically done for you. I'm now going to go up to the top left hand corner and change the document entitled to new product procedure. And now I actually want to move the document to a new folder. So I'm gonna show you how we do that by clicking on the move icon. The option for my drive is going to pop up, so you'll notice that I already have a folder called Sheets Class. But that's not necessarily where I want this document to be housed, so I'm going to create a new folder for this document to be placed in by clicking on the new folder icon. I'm going to now change the title to Air Omar information. Once I am all set with the title name, I'm going to check off the Create folder icon and it will give me the move here. Option because this folder is currently empty, so I'm going to click on Move here. You'll now see the information saying New product procedure. Doc has moved from my drive to a remark information. So let's take a peek to see what that looks like. If I wanted to start this document so that a star appeared and I could maybe find it more easily, I can certainly go ahead and do that as well. So by going into our Google account, I'm going toe access drive and underneath my drive, I'm going to click on the Arrow down and you'll notice the Air Amar information folder there that I just created. If I double click on that folder, I now see my new product procedure document in this folder. If we had started the document, I would also be able to see the document under starred 11. Working with Text: in this video, we're going to be talking about working with text. So when I say working with text, I mean how to go about selecting text, such as copying it. Then we're going to talk about how to move the tax within the document and then discuss how to undo that movement. If we didn't necessarily mean to do whatever movement we did before I jump into how to go through those steps, I want to take a look at this slide here. So within global docks, there's a lot of different ways you can do something and get to the same results. So what I mean by that is using shortcut keys are actually using the mouse or the options within the drop down menu. So here on this slide we have selection methods using the mouse or keyboard. So these air going to be sort of your shortcut keys on how to go about working with text. So on the left hand side, we have how to select, and then this is what the action is going to be. So I'm going to demonstrate a few of these for you today, such as a word by double clicking on the word. Or if we want to look at several words in a row, we could do control and then shift and then either use the right our or the left arrow, depending on which way we want the copying to go. So I want to show you how to do a few of these now. So if I go into my ghoul doc, I'm first going to show you by double clicking with the mouse. How a word or tax will get highlighted. So if I double click on the word this twice, it will highlight it in blue. If I want to highlight the whole paragraph, I would just take my cursor and mouse and dragged the whole paragraph. That's another way to go. And if I want to use the shortcut keys, I would click on shift and hold it down with the mouse. Or it could click on shift and use the arrow keys So I have the arrow keys that go up and down, and then I also have the arrow keys that go left and right. So if I have my finger on shift and amusing the arrow going down as you can see this is going to highlight and select all of this text in blue and then I can move it back up. If I need Teoh, I can also use shift and go page up, which is going to highlight everything from the cursor up. Or I can click on shift and use page down, and that's going to highlight all of the text downward. So not only can we use our shortcut keys, but we can also utilize the click with the mouse and I'm gonna show you what that looks like. So by highlighting all of the text and then clicking the right button, I have these options here. So I have cut and copy. And I want to draw your attention to this side here where it says control X and control. See, so you can also utilize control X in control, see to cut and copy text. So for this paragraph again, I'm going to highlight the whole paragraph. And then I'm going to say that I want to cut that paragraph and maybe I want to put it under testing. So I'm gonna click, enter, take my mouth's, do my right click and utilize paste. And, as you can see, paste is controlled. Be so now that moved all of that text to underneath testing vs at the top of my document. So that's a really easy way to cut and copy and paste text within the document. Another thing I wanted to show you is say, I didn't necessarily mean to drop that paragraph underneath where it says, testing. Maybe that was a mistake. If I go up here and click on the arrow that says, Undo, that's going to undo everything that I did as far as the cut, copying and pasting so each individual step will be undone. But I have to keep clicking, Undo, to get back to that original step can also see when I hover over the button controls. E is going to be the shortcut key for that. Maybe I want to redo something that I just undid. If I go to the arrow next to that, I can click control why? And that will actually redo and we'll bring it back down to where the text was that I just undid. So you have a few different options as far as either shortcut keys or using the purser to do your highlighting and moving of text, so it's really up to you. But I just wanted to show you that with in global docks, you do have those options, whether you want to use the mouse and cursor or if you want to utilize those shortcut keys . 12. Working with Formatting: in this video, we're going to talk about formatting within Google docks. So when I talk about formatting, I'm really talking about the three things that appear on this slide. So I'm talking about character formatting, paragraph formatting and in section formatting. So let's go through what each of those mean. So when I say character formatting, I'm talking about the appearance of the text. So, for example, that could be changing the font size, changing the font color, making it bold, making it italicized. When I'm talking about paragraph formatting, I'm talking about changing the layout of our Google doc, so that could be anything from the alignment of the document to spacing. So maybe we're going from single spacing to double spacing if we're adding any type of indentation or any type of numbering or borders. And then we have section, which is changing the layout in formatting of pages or sections, so this could be margins, columns, page breaks, things of that nature. So I want to show you a couple of these options within our Google doc. So as you can see, my Google doc has already formatted exactly how I want it. So all of those preferences that we just talked about. I already applied to this document, but I want to show you where they live and how I got it. Toe look this way. So if I go up to format, the first option I have is text. So if I hover over taxed with my cursor, I see these different options. I see bold. I see italics I see underlines strike through superscripts sub script size and capitalization. So this is where you can change anything related to text. So what I'm actually going to do is highlight this first paragraph, then go back up to format and click on Tax, and I'm gonna show you what it looks like to change the text. So I'm gonna click on Bolds, which is the first option. You'll also notice that on this side we have the shortcut keys. So if you would rather use the shortcut keys to do this by all means, those air there for you click on bold. So that made the whole paragraph. Bolden, If I want to undo that, I can click on undo where I can choose control Z, and if I go back upto format and click on text. Maybe I want to italicize it, so now you'll notice that it goes. I talaq We're gonna undo that as well, Going back up to format. The next option I have is paragraph styles, so you have borders and shading, which we talked about. So that's where you would be able to do your borders and shade. And then you'll notice that each individual heading has its own preferences, so you can change heading one to be different than heading Teoh. You can change the title toe look a little bit different. So as you'll notice in my document, phase one looks different than review process, so it's really easy to customize that. Then we have a line and in den, so we have left center right and justified. I can also increase or decrease Thean Dent here. So I'm going to choose right for this paragraph just to show you what I look like. And as you'll notice the font change to the right hand side and was gonna undo that quickly and then we have spacing. So currently I have a custom spacing. So it's 1.25 but say I want to double that will make it double spaced. If I wanted single, I could go back up and shoes, single space, then I have columns here. So if I wanted to change what the columns looked like, I could do that. Numbers numbering and bullets. So here, this is where I would be able to make, like, a bullet pointed list. As you can see, I can have a number of list here with plenty of options and a bulleted list as well. I also have headers and footers under here so as you can. As you can see, there's a lot of different options that you have for really customizing and for mounting the layout of your Google doc. So I just encourage everyone to take some time and play around and see what options look the best for you in your document. 13. Using Paint Format: using the paint for matter allows you to highlight the format of one section and apply those settings to another section. So I want to show you how that's done. Here we have the Air Amar history document, and it's really plain. It's black and white. The text is not folded or underlined or any type of formatting here. So let's change that and then copy the settings to another place. This last line that says we continue to expand and grow our dedicated to our mission of providing education tools beyond the classroom. I'm going to change that. So what stands out first I highlight the line. And then in the font and font size and all of these settings, I'm going to make some adjustments. It's important to always do your formatting first before you use the paint tool to copy those format settings to another place. So let me make this bold and let me change the text color from black to red, so that will really make it stand out. So once I have all of my formatting settings updated, I'm going to copy the line again, go up to my paint format icon and then highlight the other section that I want to be bold ID and red, which is our era. More history. As soon as I highlight that, the changes will automatically get replaced. So this is a really easy way to copy from one place to another without having toe actually redo it over again. So let's practice again. Let's see. Our focus is on delivering quality high tech educational products that are user friendly, timely and add value to the classroom or conference room. So I'm going to take a different approach here and highlight and use the underlying and italicized. And then, if I want that copied, we highlight it, do our paint format and then re highlight the line that we want. The same adjustments done, too. So, as you can see, this is a really easy way to sort of copy the settings without having to redo it. 14. Using Paragraph Styles, Borders, and Shading: next, I'm going to talk about paragraph styles, borders and shading. So if we're taking a look at this Google doc, it's very black and white. So what I'm looking to do is jazz it up and add a little bit more character. So the first thing I want to talk about is adding a border to our title. So I'm going to go ahead and highlight new product procedure, going up to tools or excuse me, going up to format and choosing paragraph styles, borders and shading. This is going to allow me to add a border to that title. So for positioning, I want a line above and below the wording, so I'm going to choose top border and bottom border. But I also have the ability to do left right, and then I can also choose between for border with It is currently set toe one PT, but I'm going to increase that to 1.5 p. T. Border dash. You have three different options. I like the solid line, but if you wanted to change it to dashes, you certainly could. Watercolor is set to black, but if you wanted to change it, the option is there. I'm just gonna leave it with black currently. Then we have background color, so I'm going to again leave that as the default. But if I wanted to change it to one of these other colors I could and then for paragraph padding, I have to pee tee. So let's put it at three p. T. And see what that looks like. So once you're okay with how all of these settings are, you want to click, apply. And as you'll see this created a really nice border around my title. So the other thing to talk about is that each of these titles here or headings can be customized as well. So right now they all look the same. So Phase one looks the same as review process looks the same as face to so on and so forth . So say, for review process. I wanted this to stand out differently than Phase one. All I would have to do is highlight review process. Then go back up to where it says styles under headings, and you'll see I have all of these different options to work with. So right now it's set to heading Teoh. I know that because it's checked off and it's telling me that. But I'm going to change its heading one which is the blue color so you can see what that looks like. So once I hover over the arrow, it's gonna ask me to apply it. If I want to use the control keys, I would choose Control Out one, and that would do it for me. And there we go, so it looks a little bit different. So then going under, say, Phase two summary, I could go back to heading styles, and maybe I want that to be heading three, which is just bold font and click Apply, heading three. And there we go. So that's a way to differentiate sort of the headings of your document to make them stand out a little bit more. Ah, couple things to note within this menu, under options, you can say save as my default styles or use my default styles. The only thing to remember is that these are the styles that are given within Google docks . There is not really the ability to customize thes quite yet. You would have to add a different add on feature to do so, So these are what you have to work with. But they can really jaws up your document and make it look nice based on whatever you're looking to do for titles. 15. Inserting or Removing Breaks: page breaks are a great way to start a new chapter on a new page, so I want to show you how to add in a page break first. You want to make sure that you're clicking where you want the page break to take place. So for my document, I'm going to click after the word classroom under the testing section. Two. Police Phase two summary on the next page, instead of having to hit enter in a bunch of times to move Page two. Summary Enter in in a page break is going to do the exact same thing. If I go up to insert brakes and page break, it's going to automatically move Phase two summary to the next page, which is really helpful. The other information that I wanted to share about page breaks is that they're not completely visible without having to add in the ad on feature of show under the add ons up here. So I've already added on show to show me where all of my page breaks are. So if I click on show and do show, all that's going to show me here that I just added in this page break. So the little G symbol with the green outline is the symbol for page break. How I got that add on is by going upto add ons, clicking on get add ons and then going into search APS. So I know that this one is called Show, so I'm going to type in show, and all I did was go into show and download it. So these air absolutely free. So this is a way that you can see all of the symbology and your page breaks, and there's a lot of different other options within the marketplace. So just be mindful of that if you want to see Page breaks here. So after it's highlighted, if you're not totally satisfied with where your page break is, it's very easy to delete. All it would do is click on it and just click on backspace, and that will delete the page break from my Google document. 16. Inserting Special Characters: There may be times in your Google document that you want to add in symbols, so I'm going to show you how to add two different copyright symbols to my document. So for the new a 100 product document that I have here, there's two different spots where I want to add in trademark or copyright symbols. The first is where it says in Tell a Family of products, and the second is where it says the A 100 product line. So after the word Intel A is where I want to insert in my copyright trademark symbol, some going to make sure my cursor is placed right after that word by going up to insert and choosing special characters. This is where I'm going to get a list of all the special characters that are offered in Google docks right now underneath number. I have all the different numbers that are offered, but say I wanted to see something else by clicking on that down arrow. I have all of these different options, so Emojis were really popular right now, so let's take a look at those Have these funds, smiley faces and other symbols to choose from also have other languages, as you can see here. So African Scripts, Middle Eastern scripts another one that would be really popular would be the punctuation. So if you wanted to add in any of these special symbols, you could. But we are specifically looking for the copyright trademark symbol. So within this magnifying glass, it will actually allow you to search for something specific. So I'm going to type in copy, right? And after I type in the word copyright, I have two different options. I have the P and I have the sea. So for me, I want to choose the copyright sign. When I hover over it, it's going to tell me what the key stroke is to actually get this. So for the one of looking for the copyright sign, it's you plus zero zero a nine. So that's helpful if you want to use the shortcut keys, but for me, I just want to insert it in. So I'm going to click on the sea for copyright, and you'll notice that where I place my cursor, the copyright symbol is automatically going to format right after that. If I click on the A 100 product line. This is another that I wanted to add. The symbol, too. So let's say I want to choose the P for this one. It will add it right in. So it's very easy to add in symbols and format exactly where you need it to be. Just make sure that your cursor is placed in the right location. 17. Inserting an Equation: there may be an instance where you want to add a mathematical equation to your Google docks . Underneath the insert tab is where we will find equation, and once we click on it, we have all of these drop down menus. So first we have the Greek letters, which will provide us with an array of the Greek symbols. Next we have the miscellaneous operation, so that's going to be your division symbol, your multiplication symbol. Then we also have the relations option, which is greater than and less than in some other symbology there. Next we have the math operations drop down. So this is where we're actually going to pick the equation that we're working with. So today I'm going to demonstrate a over B. Then we have the arrow symbology, which they call the arrows. So arrows will give you left and right up and down, so on and so forth. So you want to make sure that when you're inserting in an equation, you're making a new line for it. So I'm going to click enter twice, just so I have a fresh new line toe work with. Once I have my cursor here going to click on new equation and I'm going to choose map operations a over B. So I just want to make mention here that the Google docks is not actually going to solve the equation for you. It's just going to give you the equation itself, so please keep that in mind. So once I have everything formatted correctly, I am going to say a over B and I click enter to get into the below space, and then I'm going to click the equal sign and see from there. If I needed to edit this size or format, I would use the keys up in the bar here. But as it stands right now, this is exactly where I want the equation. But just keep in mind that wherever you put the cursor is where the equation is going to be entered in. And if you want to practice this on your own, there is a project file for you to do so 18. Inserting an Image: So now let's talk about inserting an image into a Google doc. So here is my new product procedure document, and I think I want to insert an image right underneath where it says overview. So wherever your insertion point is located is where Google docks thinks you want to insert in the image, so I'm actually gonna make a space giving the image some area to work with. So if I go up to insert and I choose image, you'll notice that there's two different options. So there's upload from computer, and then there's also search the Web. So this is a really nice feature of Google Docks. You can either pullin image directly from your computer, or you can search Google essentially and find an image. So first I want to show you search the Web. So I'm gonna click on Search the Web, and I had already started searching for office pictures, so all I did was type in office, and when I started typing in office, it gives me a lot of different options here. So these air, all of the options that pulled up for office, So let me go back in, and I'm gonna retyped that. Okay, so it automatically wants to show up, so that's helpful Will save your last search. So here we have all of the different images associated with the word office. So I'm just gonna take a peek and scroll through fine whenever one suits may. And I think I actually like this 2nd 1 here. So before I'm going to insert in the image from the web, I want to take a look at this magnifying glass and click on that for a very important reason. So preview image is the magnifying glass. I'm gonna click on that. And the reason why I did that is because I wanted to see this know at the very bottom of the image where it says images labeled for commercial use with modification Onley select images that you have confirmed you have the license to use. So this is really a copyright issue. So because this has that tag at the end of the image, I know that this one is okay to use, but just be careful when you're pulling images from the web and making sure that they are okay for your use. So once I'm good with this image I'm going to click on insert and again that is going to place the image wherever the cursor appeared. So here is my image. So it fit in nicely right underneath my overview. So that is pulling an image from the Web. So right now, I'm just gonna undo that quickly. I'm going to go back up to insert back into image, and I'm going to do upload from computer because, as I mentioned, I can either pullin image directly from the Internet or Google or I can do it from my PC. So I know that I have a couple images saved for my document. So I am going to pull this picture that says a remark company H Q J P G. And this was just from my PC and under my Pictures folder. So I'm gonna click on that and click open, and it inserted my picture directly from my PC. So Google really is great. Google docks, I should say, really is great with inserting and images, so you can either do it from the PC or the web. So really, your preference just make sure, as we discussed, if you are using it from the Web that you are looking for that copyright tag at the bottom of the image 19. Using Text Wrapping and Positioning: Now I'm going to show you after you've inserted in an image to your Google doc how you can utilize text wrapping for that image. So let's start from the beginning of the process. So I'm going to go to insert image, and I'm gonna choose up loading from a computer. I already have my cursor to exactly where I want the image inserted. So it's between the A and the C for comprehensive within the summary. And I'm doing this intentionally because I want to show you what the word wrapping looks like. So again, we're going to go up to insert image and then choose upload from computer. So I'm going to pick this a remark company H, Q J, P G and shoes open, and you'll notice that the image inserted exactly where I put my cursor at. So I did this intentionally because you can see that it really chops up the summary paragraph. If I click on the image, these three options pop up once the images highlighted with this blue border with the squares associated with it. So I have in line I have wrap text and I have break tax. I'm gonna show you what each looks like. So four in line. It's going to put it in line with the picture, which I just collect. So that's what it would look like if you chose that option. Then I have wrap text, which is the most noticeable. So the concede the image is in between the words and the words are actually going around the image. And then I have break text, so that's going to break up the text on top and below for the image. I also have the ability to change the margin. So right now I'm at 1/8. But let's look at what zero brings us to, so it brings it into a little bit more closer to the picture. The other nice thing is that we have the ability to maneuver the picture around. So I had inserted this picture in between the summary paragraph, but say I wanted to move it to underneath where this word or sentence says further questions should be directed to the new product team via the company website. I would just click on the image and drag it to wherever I was looking to move it to, and then we can go from there to adjust the size. If we want to make it a little bit skinnier, a little bit bigger, we can do that. But this was really to demo how the wrap text looks around an image if you insert it directly into a paragraph and you need the words to be around the image. 20. Formatting Images: So now that I've shown you how to insert an image, I want to take a look at how we go about editing the image. There's a lot of different formatting options here, so let's practice that here is our office setting, and right now I'm not currently clicked on the image. So to get any of our editing options, we need to physically click on it with our mouths, and you'll notice all of these blue icons appear. And these flu icons, or what we're going to use to re crop, bring the image in smaller, make the image bigger, rotate if need be. So let's play with that. If I drag out these icons outward, the image gets a lot bigger. If I drag the icons in, the image gets a lot smaller to adjust the height and the with, we would want to use the top in the bottom. So if I bring it up going to make it a little bit skinnier and more narrow, I can even go further and make it really narrow. But you'll notice this distorts the image a lot, so just be mindful that it could get distorted if you're using it manually this way with the icons. Couple of their options that we have for editing are going to be in the format image and then let's click on Crop Image. So this is going to make sure that the height and the width do not get distorted and bringing it back into normal range. So you'll notice that I've just been playing around with this, as in speaking to you about it just because I don't necessarily know how I want to crop the image. It's also going to give you the option to bring it back to the original format. Another feature we have is this blue eye con, which is the circle, and this is going to allow us to rotate the image. So if I place my cursor right on the blue circle, I get this cross bar icon, and this is going to allow me to bring the image into full rotation. So if I want the image rotated that way, or if I want the image rotated this way or even spend it completely around, you can do that. If I go back to format and click on image. We just looked at crop image, but we have image options and replace image. I'm going to click on image options and you'll see I have no re color currently selected. But if I wanted to give this a different hue, I can certainly do that. So, for example, let's do this teal color. It changes completely what the image will look like. Say, I want to do this. Peach color also will change the background. I also have adjustments. So for transparency, I can increase that brightness. I could bring that up or down, so I'll show you what that looks like. This makes it a lot more dull. This makes it a lot more bright. Then I have contrast so I could bring the contrast down. I can bring the contrast up if you're good with how the image looks after you've made those adjustments, you can just click on the X. But I'm just gonna quick reset because they don't want to save any of those. And I'm gonna choose no re color to bring the image back. Also have some options as far as borders. So clicking back on the image, going to go up to border weight and change the border way to something really thick. So 12 PT that's a really thick border with a black color in the background of the border. So if I want to change the border color, maybe I want something to be a little bit more blue. You'll notice that there are some custom ones under here. I can change that, so I'm gonna change it. Too. Dark blue, too. So that looks good to me. If ever you want to go back and adjust the border, color or border, wait, you would just click back and change it to something different. So here I have a border that's a little bit thinner. If you're good with how you're at its look, you can always click off of the image, and Google docks will automatically save the changes. But say you weren't and you wanted to adjust that. Go back to four map image and reset, and that's going to bring the image back to the original design that you had and take away all of the edits 21. Replacing an Image and Alt Text: Now we're going to go over how we would go about replacing an image from an image that we already put into our Google docks. So this image I had inserted at the bottom of my Google docks, but I'm not so sure I want it. So let's replace it with something else. I'm going to right click and shoes, replace image. And when I click on replace image, I have the same options as I originally had to insert the original picture so I can replace from the computer, the Web, my drive photos, you Earl or camera. So let's replace it from the Web. So let's choose search the Web again. I have my search bar here, so I'm going to type in office setting and click enter. So instead of this picture here, I want to do this picture. I double click it in an automatically pre fills right over the existing. I can then go about my editing the same way as I had before adjusting the size, making it bigger or smaller. If I needed to utilize Thean line or the rap or the brake text, I can go ahead and do that. The other thing I want to mention here is we can add all tax to an image if we right click and shoes all text or choose control halt and why this allows us for screen readers or for people that may have trouble seeing the image a little more of a description of what the image is telling us. So for title, it does say office setting, which pre filled, which I'm okay with and then in the picture, I am going to say this is a picture of an office and click. OK, so once I click OK, this information is going to save with the picture. So if someone that does need a little bit more information or context is going to be able to see that 22. Working with Drawings: Google Docks allows you to create freeform drawings within the document. So let's take a look on how we can make our own drawing. First, we're going to go up to insert, choose, drawing and then choose new. Once we choose those options, a freeform template is going to appear. So let's talk about a couple of these buttons at the top. 1st 1 I want to discuss is select line, so selecting a line is going to give you the ability to draw a freeform line shape. If I drop the menu down, I have line arrow, elbow, connector, curve, connector, curve, Polly line and scribble. So choosing any one of these is going to give you the pre populated format. So let's look at arrow. Once I select arrow, I have this cursor point, and if I take my mouse and I drag it, it makes a pre formatted arrow so I can make them any size, any length, move them around and really edit them from there. So say I don't want this one to be is long. I can go ahead and shrink it down. Maneuver it that way, so really freeform customizable options here Next over, we have shape. So these air pre populated shape options, so as you can see what shapes the pretty standard shapes here. So we have triangles and squares. We also have some fun ones, like hearts and smiley faces. Then we have arrows, call outs, and then the equation symbols. So for shapes, I'm gonna choose something that everyone's familiar with and choose a smiley face. So again, once I have this cursor, I'm going to take my mouse and draw a smiley face. Now the smiley face, once drawn automatically pre filled with this light blue color so we can go ahead and change that. If I go up to fill color, I'm going to change it to a color that's more familiar to everyone, which is yellow. You'll notice that there's a border around the smiley face that's very faint, but it is black and color, so I'm just going to go ahead and fix that to something that's a little bolder. If I go over to border. Wait. Currently it's on one p x. So let's change that to four p. X. So now it's a little more recognizable as faras, the borders concerned, and if I wanted to change the color of that border. I could do so here. But I'm just gonna leave. It is black because I think that looks the best. We also have the ability to type words. So underneath the smiley face, I'm just going to define what it is. So I'm going to create a text box by using my mouse and dragging it across, and I'm going to type out smiley face. Now, once I start typing outwards, you'll notice that I have options to change the font in the font size. So I'm just gonna highlight it. And from Ariel, I'm going to choose Comic Sands. Then I'm also going to change the size from 14 toe, let's say 24 so very customizable options here once. We're good with how everything looks, we can click saving close. But I'm just gonna go ahead and delete some of these pieces before we do that. So all I'm doing is clicking on the objects and clicking delete. But I do want to keep this one this one we are going to use. So once we're done saving close and as you can see within the body of the document the smiley face inserted itself at Where are cursor waas? So this may not be exactly where we want it to land in the end. So if we need to edit it, for whatever reason, we can click on the object. If we click on edit, that's going to bring us back to our drawing box where we don't want to be just yet. So I'm gonna click Saving close. I also have the ability to adjust the size right within Google docks if need be. But I'm okay with how the size is right now. But what I want to address is how this is right in between the text. So if I choose one of these options, so in line wrap, text or break text, it's going to maneuver the font and text around the objects. So let's choose wrap text here. So once I choose wrap text, you can see that now all of these words are wrapped around the image versus the image just being implanted right into the document. So for me, I'm going to actually move this down to the bottom of the page where it belongs, and I'm going to click off of it because I am all set. But if for whatever reason, I had to go back and adjust it, all it would have to do is click back on the the smiley face and edit it from there. And that is how we go about adding a drawing to Google docks. 23. Inserting Word Art: there may be times that you want to jazz up your document with word arts. Let's go ahead and show you how we add word are to Google docks by going up to the insert tab and clicking on drawing and then new. This is going to bring us to the section when we can add word art. We're going to click on actions Word Art here, and a text box is going to appear where they want us to enter in whatever word art we're choosing. So for this example, I'm going to choose a Romar, which is going to be the title of my document, and then I'm going to hit Enter. This is going to default to whatever settings air currently set at the ribbon. But these air all customizable, So let's go through a few of them. So currently I'm set to Ariel Font and a light blue fill color. But let's fix that. Let's change the aerial font to our comic font, and let's change our fill color to a darker blue. We can also go ahead and address things like the border color and the border. Wait, so let's do that and change the weight to four p x. And we can change the border color to a lighter peach color. So it really stands out. We also have the ability to bring in the sizing of our word art here. So if I wanted to bring it in on the sides, I can certainly go ahead and do that both the left and the right. I can also do the middle, but just know that this is really going to warp the image ing, so just be very mindful of that. So if I'm good with how this looks, I'm going to click, save and close, and wherever our cursor was placed in the document is exactly where the word art is going to stay. However, if we need to move this around, we have the ability to do so. So let me show you what that looks like hovering over the word art. I can then click on the word and drag and drop it to wherever I'm looking for it to be placed. I also have the ability if I noticed that something needs to be edited to click on edit, and that will bring us right back into our drawing box to fix. I also have the ability to do in line, wrap, text or break text. If I wanted Teoh do those options. So just know that with word art, there's a lot of customizable things that you can create. If you'd like to practice, we have a practice file available for you to use. 24. Proofing a Document: it's always a good idea before submitting your document to do a double check on grammar and proof. Reading Google Docks makes it easy to pick up on these errors by highlighting them in red. As you can see in my document, I have multiple words that are misspelled or incorrect. So let's see how we can fix this. If I click on this word with my right click, Google Docks asked me if I meant to say testing. If I look at the word, it's clear that I did mean to say testing. So let's right. Click it and change it to that word for every word that is misspelled, you will see on Underlined in red. However, there are other ways to run a spell. Check if we go up to tools and click on spelling and grammar. We can also do the spelling and grammar check. From here, you'll notice that the shortcut is control. All acts if you want to use the shortcut key instead, clicking on spell and grammar check is going to go through each individual underlying read word and ask you for correction change, innovative to innovative. I'm going to say except change existing to existing except and then change evaluating to evaluating. So as you can see, there were a couple letters missing from each of these words and spell check picked right up. Once you are all set, it will say document looks good. However, I wouldn't solely rely on a spell check and grammar check just from Google docks. I would definitely take a look myself and proof, read my own work. 25. Exploring Automatic Corrections: what amount of corrections is another great feature of Google docks, So I would like to show you what that would look like. Going up to tools and going into preferences is how you're going to open up that feature. If I scroll up, it's going to allow me to replace a word, maybe a word that is very long, that I want to replace with something that's abbreviated, or maybe a word that I know that I constantly misspell toe automatically go to the correct spelling replaces. Where we're going to put the incorrect word with is where we're going to put the correct word. You'll also notice that you have some check box underneath preferences so you can use smart quotes, automatically detect links, automatically detect lists and then suggest contacts in comments. Some of the other ones underneath the blank, which actually gives you the option to choose what you're looking to replace, will automatically change symbology, so I'll demonstrate that as well. So you'll see quotes or parentheses, they should say with the sea in the middle will automatically change to the copyright symbol. Two dashes and then an arrow will automatically change to the arrow symbol, which is really helpful, so we'll show you what that looks like. So I know that this document has a lot of our Omar within it because that is the name of a company. So four replace. I'm going to spell the word incorrectly. So I'm going to say arrow Maher with one are when it should be to ours. So the with box I'm going to type in the correct spelling. So to ours there. So once I'm ok with creating my own replace and with, I'm going to click OK at the bottom. And now I want to demonstrate how that's going to look in the document. So I'm going to misspell the word, so I'm going to spell it with one R and I'm gonna watches the document replaces it with the correct spelling. So here I go. A are o w m a r. Now remember, this should change it from one are 22 So when I click space, you'll notice that it went and did that for me. Then say I wanted to add the copyright symbol in I'm going to do parentheses, e see, and then close the parenthesis Ian click space and that auto automatically created the copyright symbol without me having to do anything. So if there's something that you know that you're constantly misspelling or a shortcut that you want to create, that's going to be the preference for where to do that within the document. 26. Using the Dictionary: The dictionary feature is also available in Google docks by going up to tools and clicking on dictionary. Or if I wanted to use my shortcut keys, I would click Control Shift. Why this will allow me to search for a word within the dictionary. I also have the ability if I have a word that I'm looking to define to double click that word. So I'll choose shoppers in this instance. Go back up to tools, click on Dictionary, and it will bring up the full definition of what shoppers means. It'll tell me it's a noun. It will give me two different definitions for it. It will also give me synonyms for the word shoppers. So there might be a circumstance where you've used the word shoppers a couple of times and it sounds redundant, So you want to replace it. So for me, if I had done that and I choose the word shoppers and I'm looking at the dictionary options , I may actually change this word to customer. That might be a better word for May, so it's not so redundant within my document. I also have the search bar up here to look for other words now that the dictionary is actually open. So if I wanted to search something else, I don't necessarily have to go back up to tools and click on dictionary. It's going to remain open for May. So let me go ahead and change shoppers now to customer. So all I'm going to do is double click on the word and start typing over it and say customers, So that is helpful if you're looking to change sort of the verb e ege within your document . If I wanted to search another where it'll show you how I do that. So let's pick another word. Let's say testing, because I see that word here, type and testing and click Enter and again tells me it's a verb gives me the definitions. It also gives me other uses for the word. So use of practice gives me experiment with so a lot of different options within the dictionary feature helpful for you if you're looking to change sort of the redundancy of your document 27. Using Find and Replace: Now, I'd like to talk about using the fine and replace feature within Google docks. So if I go upto at it and I click on find and replace or I could do the shortcut, which is control H is going to bring up this box, find and replace so in the fine field, I want everything in my document to be found with lower case A 100. So as you can see, the document has already pulled a 100 whether it's capital or lower case, because I do have both in here and it's gonna ask me what I want to replace it with so I can replace it with a number of things, anything my mind can think up, or I can choose match case, which is going to match it completely. So I'm gonna click on match case to show you what that looks like. And I'm gonna say replace with capital A 100 and shoes replaced all so again, we're watching for anything that's highlighted in green to be changed. So let me choose. Replace all. And as you can see, anything that was found with lower case a A 100 has now been replaced with Capital A A 100 by matching the case, it brought it from Lower case to upper case. So some customizing options there. If I click off match case and I just choose something different so replaced with a 200 that's going to leave it as lower case. So I want to show you what that looks like. So if I choose replace all again, we're watching everything that's highlighted in green change. You'll notice that it went from capital a 100 toe lower case. A 200 so matching case is going to make sure that it matches upper case to upper case or lower case to lower case by clicking off. It's going to match exactly how it appears in the replace with box. So if you have a document that has a lot of redundant information in it, and you don't want to go through word by word, one by one, the final replace feature is going to take the ease of that into consideration for you and allow you to do it in a very quick manner. So great feature with Google docks, find a replace 28. Advanced Finding and Replacing: I just showed you find a replace, but now I want to show you advance, find and replace. So unlike Microsoft Word, Google Docks does not underline any type of double space issues. So within the body of my document here, I actually have some instances where I'd have double spaced errors. So for here I can see instructors fingertips. There's too much space, but you may not fully recognize that just with your eye so advanced final place will find this issue and allow you to correct it by going upto, edit, find and replace. We can fix any instances where you have two spaces where you really should have one, so in find I'm going to put in two spaces. And as you can see, the document is currently finding all of these situations where I did put two spaces and I want to replace it with just one space. I want to make sure that match case is clicked off, which it is, and match using regular expression is also clicked off. And then I'm going to click replace by clicking replace. It's going to allow me to change the ones that I want to change one by one. If I clicked, replace all. It will automatically change all of those instances. Form a So let me click, replace all and all of those fixes are done. The other thing I wanted to show you is after where it says Match. Using regular expressions were going to click on help and help is going to take us to support dot google dot com. So this is really helpful. If you ever have any in depth or other questions regarding anything to do with Google Docks , I would certainly click on help and get a little bit more information. So the one that I wanted to show you is under common regular expression. So I'm gonna click on that link, and when I click on it, it's going to give me other options to use in, find and replace Advanced. So where it says expression. I see a dot and the description says a period represents any character in the given position. So, for example, if I had D period, it's going to match all of these other words. So do dog D G ads, but it's not gonna match fog and jog another example. The plus side Ah, plus, after a character represents a search for that character displayed more than one time. So if you see d o plus G, it's going to match dog or D +00 G. It's not going to match D G, D, o, g or Doug. So if you need a little bit more information in regards to how to use the advance, find and replace, this chart is definitely going to provide that for you, so I would take a look there for any further common regular expression questions. 29. Translating a Document: you might find as you're creating a Google docks that you need to translate it into a different language. So I want to show you how to translate to another language besides English. If we go up to tools and we click on Translate document that is going to open the process for us to translate to another language. Ah, couple of things to know before I go through the process of translating the document, there could be some issues with the translation, so just keep that in mind once you do open into a new language. So you might want to proof. Read that if you're familiar with that language, you also have to make sure the document is saved as a Google doc before you can do the translation. So let's go through this process where it says new document title that's going to pull into this box exactly what you named it. But it's going to say translated copy of Overview Document one so that you can differentiate once you have a translated document done. It actually opens up a brand new documents separate from the one you were originally working with underneath choose language. There's a variety of languages to choose from. So I'm going to scroll all the way down and choose Spanish. But as you can see, there's a whole list of options here, so Spanish is towards the bottom. So I'm going to click on Spanish. And once I click my language of choice, I'm going to choose translate, and you'll notice that it pops up with a brand new translated documents. So now this is in Spanish. So again, be mindful that the translation may not have gone through 100%. That could be some awkward wording or awkward Burbage in there. So take a peek and please note that it does open up as a brand new copy. So if you want to toggle back and forth, you can do so. So here we have my English version, and then we have the translated copy of the document here. So a really great feature with Google Docks is the translation 30. Adjusting Document Setup Options: there may be times that you have to adjust the page set up of a Google document. This could be for reasons of how the individual is going to be receiving the document if they're going to be printing the document, emailing, etcetera. So let's show you how we do the page set up options going under the file. We're going to click on page set up. And as you can see, there are a lot of different options here. We have orientation so we can choose either portrait or landscape. We have paper size, which is currently on letter, but we could change it to tabloid legal statement, etcetera. We have page color, which defaults to white. If you do change this, however, it will carry over to printing settings, so just be mindful of that. Margins automatically default toe one inch. As you can see, this isn't inches, but if we want to go ahead and change any of these options, we can certainly do that. So I want to show you what that looks like. So let's say we're going to change the top margin from one inch to two inches and then the bottom from one inch to two inches as well. And let's just change the page set up from portrait toe landscape just to see what that will look like. You also have the ability to make any of these changes the default with every Google document going forward. So if something is set here that you want to keep teach document that you create in the future, I would do said his default. But let's just show you what these settings look like now. So I'm good with my changes. I'm going to click, OK, and as you can see, the changes took immediately. So now the layout has been changed. The margins are a little bit deeper, from one inch to two inches and all of the settings took. If we need to go back and fix it, we can certainly do that by going back to file page set up and adjusting it back. Or we could click the undo button and that will bring us right back to where our settings where before we adjusted them 31. Adding Accessibility Settings: next, we're going to talk about adding accessibility features, so there's two different sections that I want to show you with accessibility. The first is by going up to tools and clicking on accessibility settings. So there are a few different reasons why you would want to turn on accessibility settings. So there's four options here. Turn on screen readers support. So that would be a reason why also turning on Braille support. So if someone is blind or seeing impaired, this would be something that would help them be able to view the document as long as they have that third party application support behind it. There's also turned on screen magnifier support, so that also works with 1/3 party screen magnifying software. So I'm just gonna would enable all four of these accessibility settings and click OK. There's also accessibility settings here, which allow us to do speak selection, commenting, footnotes heading in graphics. So if I were to select, speak selection and highlight the text, this is going to allow the text to be read back to us. If you're not seeing the accessibility here, there is a way to add that feature, so I'm gonna show you how to do that by going up to your Google account and going under privacy and personalization and manage your data and personalization. There is an area underneath general preferences for the Web that says accessibility, so we're going to click on that. And when we click on accessibility settings, you want to make sure that the screen reader is turned on. You also want to make sure that high contrast colors, if you so choose to be turned on as well. Using these is going toe. Apply accessibility settings to Google products, so you will only see that accessibility tab after you go into your accessibility settings and make sure that they're turned on. So going back into the new product procedure document, we now have all of the accessibility options available to us under this drop down because we went ahead and made those settings available under our preferences 32. Working with Headers and Footers: next, I'm going to show you how to add headers and footers to your Google document by going up to the insert tab. We're going to choose header and page number, and here you'll see we have the options of adding a header. Ah, footer page number in page count by clicking on Header that is going to bring us right up to the header box. We also have this ribbon that allows us to click on options if we're looking to change the header inches from the top or the footer inches from the bottom and then adjust any layout settings. But for right now, I'm gonna click out of that and cancel it for our header. I am going to say product procedure, and you'll notice that the margins are already pre indented in here, but we have the ability to adjust those if need be. We also have the ability to change any of the text information as faras font size font color. If we wanted bold italicized, so let's take a look at that. So let's say I want product procedure to be bold ID. I'm just going to highlight that and click on B for bold. You could also use shortcut keys for this. And then I want the font size to be a little bit bigger. So I'm gonna go ahead and address that to 18. So it really stands out. There's also customizing for color. You could insert a graphic if you wanted to, but for right now, we're just gonna leave that the way it is. The next thing I want to show is adding page numbers. So for that, I'm going to type in page the word page and then go back up to insert header and page number. And when I'm under page number, you'll notice that there are four different options that I have so I can insert the page number at the top or the bottom of the document. So I'm going to choose this one here, and you'll notice that the number automatically pre populated in. So now if I scroll down a little bit, I'm going to see product procedure Page one page, too. So on and so forth. Using a footer is exactly identical to doing the header. Same exact steps. Insert header in page number footer and you can enter in any information that you're looking to put in the footer. The nice thing about adding headers and footers is that you can click off of the header and footer and you can go back in and edit at any time and will tell you exactly where you're working. So say, I started typing in information in the overview, but then realized I had to go back into the header. It's very easy. Just click back in and do our editing. The only thing that's not available currently in Google docks is adding in dates, so just be mindful of that. You will not see any type of inserting a date option underneath the header and page number category. 33. Printing a Document: So now that the document has been formatted to exactly the way that we want it, we are ready to go ahead and print the document so very important before printing to check all of the different types of changes that you've made and review it a couple different ways that we can print. There is a printing icon hear It also tells us that we can hit control p for a short cut to print. Or we can go up to file and click on print from there. Once I click on print, it's going to load the print preview on the left hand side so I can scroll through and see and double check again to make sure all of my formatting and everything looks good. And then on the right hand side, it allows us to choose the destination. So I have already chosen that for my printing settings. Then it also asks us four pages. So if I click on the arrow down Aiken, choose all pages or it can Onley print custom pages copies. This is where I can say if I want to print one copy or 20 copies you can eat, increase or decrease the number there, and then color is also an option. So if you want to print in color, certainly you can do that. I would probably print this document in color because, as you can see in the print preview, I do have a blue color within my document and then under more settings. We have all of this information. So if I wanted to change the paper size, I could do so. I can also change the margins Here. I can change how it's printed if it's two sided or not, and then all I would do is click on the button that says print and the document would be ready to go. So again, just make sure before you're going to go ahead and print that all of the information is exactly how you want it. And then you have all of those options for printing. Whether you want to choose control P, click on the print icon here or go to file and then click on print 34. Emailing as an Attachment: one of the really great features of Google Docks is that you can directly email the document from Google Docks. You don't have to open up another platform to do that. So by going up to file and choosing email as attachment, this is going to ask us for some information to email the document out. So where it says attached as pdf, you have all these different options. You can either email as a PdF. Ah, we're document plain text HTML. So I'm just gonna leave it for pdf. The two field is required, so I'm going to choose Ethan Kane. And once you start typing in someone's name, if it's been entered in before, it will recognize it. So I'm gonna choose Ethan Canaan air amar dot com. The subject is going to be the subject of whatever you named the document, so if you want to change that, you can. You can just back space it out and do document one. Then in the body of the message. This is where you can say exactly to your recipients what you're looking for them to do. So I'm going to say, Please review document. Thank you. You can click this box where it's a send a copy to myself. I'm gonna leave that unchecked because I don't necessarily need to do that and then click send, and this is going to email as an attachment to your recipients. So once the email has been sent, I want to show you what it looks like from the in box of the of the recipient. So here is my email, so I'm going to double click on that. And I'm just going to make sure that all of these images air showing up. So download pictures. And here I can see it shows me who was son from. So Ethan Cane and a remar dot com has attached the following document. As you can see, it did show up as a Pdf, because that's what we chose for it to show up as and then my note where it says, please review document Thank you is listed right here. So this is a really helpful tool in Google docks again. You don't have to open up a separate email platform to send it out, so I hope you find this feature helpful when you're using Google docks 35. Exporting to Another Format: so Google Docks allows you to export the document in tow. Other platforms. So let's take a look at that. If I'm looking to change the style of the document, I would go to download and I would choose what format I was looking to change it to. So, as you can see, there are a few options we have word through. Microsoft Open Document format Rich text format. PDF document. Plain text Web page an E P U B publication. So I'm actually going to show you the two most common ones, which are PDF Documents and Microsoft Word. I want you to see what they look like when I do the download for those two options. So first I will do the PDF documents. I'm going to click on that, and you'll notice that once you choose pdf, it is going to pop up at the bottom of the screen. So if I open that it's now in PdF format, so there's really no editing that we can do in PdF formatting. So just know that if you do change it to a pdf, you want to make sure that everything is exactly the way you want it. to be. The other format that's really popular is utilizing word. So let's download this document into Microsoft Word. When we do that, we will pull the document up from the bottom and you'll notice that this actually brings up Microsoft Word. So once this is in Microsoft Word, this is gonna function exactly as it was as if you created this document. In word, you'll see all of the Microsoft Word ribbons at the top. All of the features for Microsoft Word. So it really is helpful to have the download option because it will automatically pull that information into whatever platform you're looking to change it to. This can also be really helpful if you have to compress file sizes so that maybe one of the major reasons why you choose to download it into another format. 36. Sharing a Document: sharing documents is easier than ever with Google Docks. So let's take a look how we can do that. Once your document is all set to be shared. Let's review the options that we have going up to the blue button that says Share. We're going to click on that and this is going to give us a share with others Message where the information says, people, This is where we're gonna type recipients or email that we want to send the document to. So I'm going to send this to Ethan Cane, and you can add as many more people as you need Teoh. You also have the ability to add in a note underneath, so I'm going to say, Please review information. Thank you. And when I'm ready to go, I will go ahead and click send. So in a minute I'm going to show you what it looks like on the recipients. And once they received the email, there is another way that Google Docks has made it easy to share and collaborate with documents. This is a nice feature because they don't necessarily need a Google account in order to access or edit the document. If you give them permission to do so. So let's take a look at that. Going back up to share. You have an option at the top that says, Get a share a bowl link. If we click on that, that's going to allow us to copy the link and paste it into an email or even into an instant message. If need be dropping down this can view option. You have the ability to give credentialing to the recipients. So what you want them to be able to do is a setting that you can set. We can say anyone at Air Amar with the Lincoln at the document, anyone in a remark with the Link and comment anyone in a remark with the Lincoln View. There's also some more options here, whether you want it public, etcetera. But I'm just gonna cancel that for now. So by having the link, it's really helpful because, as I mentioned before, they don't necessarily need a Google Docks account to do any type of editing and collaborating. So once you have sent that off, I'm going to show you what it looks like for the recipient. Once they get it in their email box. So here we are. This is Ethan Keynes email. It's going to give them a little message. This is the message that you typed in. Please review information thank you. It will be able to click on open, and once they click on open, they'll be able to get access to the document. 37. Course Recap: So now that we've gone through this Google docks introductory course, I just wanted to give you three really important takeaways from today's video. So the first is that Google Doc's is a Web based platform, so it differs from something like Microsoft Word that you need to purchase. So this is all through the Google Sweet. It is highly customizable, so you can really create the document. However, you're looking to create it so we can change the font size we can customize with images. We can even insert images from the Web, which is really nice, and we also have the sharing compatibility. So as we went through with the videos, we showed you how to send a link to anybody that you're going to be working in this document with. So that's a really great feature of Google Docks, and I hope that you enjoyed this video and you found it really helpful