Going Paperless - Digitalize your Studying and your Everyday Life | Daniel Schürch | Skillshare

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Going Paperless - Digitalize your Studying and your Everyday Life

teacher avatar Daniel Schürch, Med-Student / Minimalist / Mountainlover

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Taught by industry leaders & working professionals
Topics include illustration, design, photography, and more

Watch this class and thousands more

Get unlimited access to every class
Taught by industry leaders & working professionals
Topics include illustration, design, photography, and more

Lessons in This Class

12 Lessons (38m)
    • 1. Intro

    • 2. Project

    • 3. Scanning 1

    • 4. Scanning 2

    • 5. Annotation and Note Taking

    • 6. Filing System

    • 7. Overviews

    • 8. Digital Flashcards - Anki

    • 9. My Workflow - Before Class

    • 10. During Class

    • 11. After class

    • 12. Conclusion

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About This Class


Studying Paperless - Tools for studying and living paperless

Studying paperless gives you so much more space in the real world, and also more space in your head to be creative and productive. In this class I want to explain the idea of studying paperless. It is very basic yet very effective.

Equipment requirements

You need at least a smartphone. Even better when you additionally have a computer, or a tablet.

What is it about

Scanning with your phone

Probably one of the simplest and fastest ways to free up some space in your room and your head. Scanning all your documents and filing them. I will give you some tips and tricks how it is done and what helps to avoid another big staple of paper

File Management

In this Chapter we are going to see the importance of a structured filing system. Once you have all your files digital, there's the question how to manage them. I will lead you through some of the different systems and want to show you how I do it for my study.

PDF Annotation Application

In this lesson we wanna explore the idea of taking notes in one of the applications. Therefore we check out some of the most common applications and what they can and can't.


In this lesson we will explore the benefits of digital flashcards in comparison to flashards on paper. We are also learning how to use them in the most effective way.


What exactly are overviews for? We go over my overviews and learn how to use them. How to set them of that they give you all information you need, but do not overwhelm you.

My workflow

In this lesson we will hear about some principles on the basis of my workflow. It will be broken up into three steps. Before class, during class and after class.

About me

My Name is Daniel Schürch, I've been studying medicine in Switzerland for over 4 years now, and I’m running a social media channel with my cousin about switzerland. In my study I learned a lot about studying paperless. I do not own a single book about medicine, and there is no paper about medicine in my home. So I love to talk about studying paperless. I am also  married and love being in the mountains whenever I can.

Meet Your Teacher

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Daniel Schürch

Med-Student / Minimalist / Mountainlover



About me

My Name is Daniel Schürch, I've been studying medicine in Switzerland for over 4 years now, and I’m running a social media channel with my cousin about Switzerland. In my study, I learned a lot about going paperless. I do not own a single book about medicine, and there is no paper about medicine in my home. So I love to talk about studying paperless. I am also married and love being in the mountains whenever I can.

I also kind of a minimalist. I like it when there isn't much stuff around me. And one more thing. I am fascinated by social media. So you will soon find classes about those topics.

Great to have you here! When you have any questions, leave a comment!


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1. Intro: Hi everyone and welcome to my class about paperless studying. This class is for everyone who wants to learn, starting paperless or even living paperless. So this is for all who want to stay independent, flexible, and minimalistic. For all who want to get rid of their cluttering there folders, mailings, and papers that the benefits of it are clear. You have always everything on you, even if it's just your smartphone, everything will be on it. There are no AGI folders in your shelf and no clutter in your office? I mean, this is my office. There are almost no papers in it. Find everything with ease, looking for files and folders. Easy filing system. So we will be looking into debt and a slider. No need of carrying a heavy backpack. And last but not least, save some trees. I am Daniel, a med student and a lofty study paperless. I have been doing this for four years in the university in Switzerland. This class will teach you the most relevant things about studying paperless. You can watch it from start to finish, or you can also pick the chapters that are most relevant to you. For example, scanning my documents with my iPhone, I'll give you an overview of the most important principles of studying paperless, and that will tell you how I use them in med school. 2. Project: Let's talk about a project in this class. You are not going over some very complicated stuff. So it's even more important, maybe you have a good project. This class also be a motivation for tidying up your real life and your digital life so that you can focus on studying. So I set up three projects, scanning your documents, finding system, and set up your overview. So for example, take a picture of yourself and before picture with all the folders in it, and take the foreigners, take the documents, art, scan the documents, filed them. Throw the papers away, and take it after picture of yourself and show us how you get some new free-space by just scanning your documents with a smartphone. So there are some more information written down in the project description. So let's go into the first lesson. But make sure that you post a before and after picture into together. 3. Scanning 1: So let's go straight to my favorite topic, scanning documents with my phone, because there are always going to be some documents that you get in paper. The question is, what are we gonna do with them? You can eat a file them in a folder and put it in your shelf. What i don't recommend for most of the documents or you can scan it and file it on your computer. What I would recommend with most of these documents, we got a lot of documents and scripts in med school and I went straight home always and scanned it with my phone. This way I could file all these crypts and files digital. This way. I had always everything with me when ls out-of-home. I had always everything on my iPhone, iPad or whatever, and was able to learn wherever I was. And there are so many benefits of having all your scripts and documents digital. Another benefit is that you have so much more room to edit digital. You can zoom in and write things down. You can add some pictures, you can add some text. A huge benefits of having all your documents digital. So when I get a document on paper, I normally put a dried on a table, take my phone out, scan it's directly to the right folder. Name it hence DOM. So let's see how it works on an iPhone that weren't iPads. Later on, we will also see how it can work on an Android phone. So open to file's app on your phone. Then choose to folder where you want to add the document. Let's say we will want to add a document to finance folder. Now in the right corner, you have three does tap on it. Then you can select scan documents. Now the scanners open, then take up your document that you want to digitize. Put it on a table, and I recommend to add some contrasts to it. We have a white paper. It's not recommended to put their white paper on a white table. Then put it on a darker table because then it's easy for the phone to recognize the paper. Then take your full center it. And the phone will automatically scan the document. Now you can tap on it and see if it's good for you. Otherwise you just tap retake. You can also kept it that it's perfect, decentered most of the documents. There's no need to do to do to it. So i almost every time just take it as it was scanned by my phone. So dumb. Then you can scan the next side. Just tap done, turn to paper and scan it. This way. This side will go to the same PDF esta first side. So when you are good with it, type-safe on the right corner. And to dopamine will be saved into folder that you have chosen before. So the name of the file is scans document, but I would never find it again if I leave the name this way. So I name it a way that I can find it again. Let's call it to be from one to 28, November 18th. This is a common methods to name your files. So all the applications we can kinda the same. Let's see. There's always a flesh You can on all TO what I would recommend on or off. But I recommend it to skin your documents by day light because then you will get the best results. Then there's the possibility to scanning color grayscale. This one you will find here. It can scan and color grayscale, black, white, or photo. I always choose color. Then you can also choose if you phone, will recognize the document automatically and just takes the picture when it's ready or you want to take the skin by your own. So men rather, this one is right corner. Let's see. Now we have manual and it won't take to skin until you press the shutter. Yep. What I recommend to to choose a automatically cosine works very good. So this is all you need to know about your scanner on the iPhone. It is very good because it scans the paper directly to deride folder. And it's very simple to use. 4. Scanning 2: So once you have scanned all your papers, there are coming very soon, so don't wait too long to scam them. So I would recommend to take a map, put your papers in it, put it on a shelf, and scan once every month because it's not very efficient when you scan every paper by its own. When there is a, there is a script, then scan it right away because it's a lot to scan. But when there is only a single papers, a mail or whatever, then putting enough map on the shelf and scan it once a month. So this way, you are very clean and you have no papers in your household. Other apps, I recommend our scanner Pro from readily available on iOS and iPad OS. This scanner also has the feature of OCR, objective character recognition. So it is possible to recognize words, letters into skinned documents. This way you can find words when you search them. So it's a very good when you, when you need this feature. Then there's another AppScan pro for Android and iOS, also good. And another app very good from Adobe, Adobe skin. This one, I also can recommend. 5. Annotation and Note Taking: In this lesson, I'll give you a short overview about two apps I use to most for editing my PDFs in med school. I won't go too deep into this Coursera reviews already on skill share. But I will tell you the benefits and downsides of it, and I will tell you how I use them in med school to two apps are notability and PDF Expert. Let's start with PDF Expert from red. This is application for Mac OS, for iOS. And also I put o us. I will demonstrate the application on my iPad Pro. This is the output pro first-generation, its already five years old with the first gem Apple pencil, but it still works perfectly. So don't think that you always have to use the best than newest equipment to study. So start just screen recording and open yep. Pdf Expert. So PDF Expert, as long it's left the file management side. You can store all your files directly into the app. What I wouldn't recommend. I would recommend to file it into file's app, iCloud or Google Drive or whatever, and open it from there. So there's the possibility to open a connected server like iCloud. So I will do it. The files then looking for a file, DNA file. So now we have opened the pdf about the DNA. So what do you see here? It's all in German, sorry about that, but it doesn't matter for, for our demonstration. So what do you see here is on the left, you can open this year and then you have all the patches. You see it's a good overview about all the pages. There's also the possibility to insert a free blank page. It's very important to Ken to have this feature adding a blank page. This will help you to do you have more space for annotations and notes. You can just drag and drop it wherever you want to have another free page, let's say here, then close it. Then we have many tools for editing the PDF. What I use the most is this one highlighting. And I'm not. Then I also use this a lot, just writing something down. Because it supports the Apple pencil, which is very, very important. Then I use this highlighting pen. Here's the robber. So very, very basic stuff, but that's, that's perfect because you don't need fancy stuff. Then you can insert note in here. So I will just show this little one and you can drag and drop it to wherever you want to have this note. This is very helpful because it doesn't need a lot of space. And you can just write a whole article in here, but it only takes this much space on your, on your paper. So this is very good because on a real paper, you can't add so many nodes because the space is limited. So this are the most important things about this. The great benefits of this application is that it runs on several devices like iPad OS, Mac OS, and iOS. And the PDF can be saved out of the application in your file program of choice. There are all the tools you need to professional editor, PDF and getting ready for the exam. So I appreciate is application a lot cuz you really can annotate your PDFs perfect length. The downside of it is that it's not right for just taking notes and a blank page. I think notability on the side is better for just taking notes than this one. So in the end, I would say PDF export is one of the best apps to take notes on your computer, tablet and iPhone. Notability is also a app I use a lot for annotation. It's more of a note-taking app than a professional PDF annotation program like PDF Expert. But it runs on Mac OS, iPad OS, on an iOS. So it seems perfectly between all your devices if you want. So, so let's go for a quick look into the application. I want to start recording my screen, and we'll do this on the iPad. It's very, very similar on Mac OS, but there's not a, there's no option for the Apple Pencil. But on the iPad, it works perfect with the Apple Pencil. Okay, now we see here on the left all our files. You can add divisors or subjects. Year one is a divider, and under this, I added many subjects. Year one, block eight in med school. We have every four week about another block. And this block, I add all the PDFs. You don't have to add a PDF to take notes. You can just start a blank notebook and add notes if you want. So notability, you can just open notebooks with blank pages, which is very cool and you can write and Mark and everything. You can do everything in this. But let's go through the welcome paper off notability. Here they show very well how, how it works. You can type with ease. You can go to tee up here. Then you can tap and hold to add to Edit textbox wherever you want. Then you can drag and drop it to the place you want to add some text and then right, you can also just tap on the page. Then you can write. But I, I really prefer the textbook textbox because then you can drag and drop the text today or where you want. You can hear. A choose your size of the letters, can choose forms. Then you can't capture pictures. Go here on top right. You can add a photo already exists. You can take a folder right now. You can scan a document, whatever. And then you can also mark your pictures. Can choose some beautiful pencils. Tap on here. We can choose the size of the pencil. You can choose to color. There are a lot of colors. Weigh more colors than in. Pdf. Expert can add favorites. You can also just highlight. If you go over it a second time, more get more saturated. Looks like, then it can rubber all away. You can also choose the scissor. Then drag and drop or delete, cut copy. A lot of tools more than you need. You can draw perfectly straight lines. Just hold down your pencil or your finger. And then will straight up or circles, squares. Which is very cool. Okay. Then for scrolling always gave Go to the hand. I have already shown you the coolest function of all is this one. You can record sound, whether this is your teacher or a friend who is talking way smart, you can record it and it will synchronize the sound with your annotations, with your notes, which is where, where it cool. Let's show me how this works. Start to record up here. And let's say your teacher just talks about this page. Then I will always do is mark this page on the top left is a big, big fan. So I always mark the page on the top-left. So you know, the teacher now is on this page. Then he talks and explains, normally it's too fast for me, so I note myself for myself. So then I know all there's something important that, uh, may have to re-listen to it to disarm. Because I mostly to slope, to write everything down to the teacher is saying. Then teach, it goes to the next page. I always markets with something like that. And then I write something down. Sometimes I'm fast enough and the right, the most important things down that sometimes I'm too slow, but that isn't a problem when you are allowed to record, to sound after class, you stop the recording at home. Sometimes the nodes aren't enough to fully understand what the teacher was trying to explain you. So at home, you click on a note and we'll play the recording exactly at this time where you took to notes. So this way, you never again have to scroll through your whole recording to find a position where a teacher was explaining exactly this this page or whatever. Well, let me show you and scale to their paper. Then click on this arrow down. Now you can click on the note and it will play back exactly thing. So you know, the teacher now is on this page. He talks and explains. Normally it's too fast for me in med school. So I myself did for myself. And I know there's something important. You see the nodes are perfectly synchronized with the recording, which is very, very helpful and saves you a huge amount of time. You can just go tap, always mark it to give them something like that. And we'll play back exactly the right moment. And this is for me the best benefit over the PDF Expert that you can record sound and synchronize it with your notes. I read it, collect too many data's, ten have not enough data to fully understand. Because sometimes it would be enough to really listen to the teacher, then go and google and research everything. And it will save you so much time when you can really listen to what the teacher was saying. And there's another difference between pdf experienced this app. Here. In this app you have to report the PDFs right into the app and they are stored here, but you can save it and, and backup them over your iCloud drive, your DropBox, Google Drive, whatever. I normally sync it with iCloud. And then all your files are succinct and pack up over iCloud. So the benefits from this program, of course, is to record the voice of the teacher, of your friend or of a meeting and synchronize it with your notes. And other benefit is that you can easily organize all your files in the app by itself, and it will synchronize over all your devices and at the same time back it up over iCloud where another cloud service of choice. And then there's the opportunity to open Blank notebooks, What you are not able on PDF Expert. And of course you have all the tools you need to annotate and edit a PDF properly. See you in the next. 6. Filing System: Welcome back. In this lesson, we are going to see the importance of a structured filing system. Once you have all your files digital, there's the question of how to manage them. We all have been in the situation of not knowing where specific file is. So that's why it is important to have a personal filing system that works for you. And some of you may be already familiar with the file tree system. Basically, it's what you've been doing all your life. But we want it to be as clean and intuitive as possible. First through, it has to work for you, make it personal. Second rule, use as many folder as needed, but as few as possible. For example, don't have a folder for every topic. It's probably better if you have a folder for university, one for your hobbies and other one for your finances and maybe for work. This way you can add all the subfolders into decent main folders. This way you won't get distracted by the MS Senior Finder. I dated this way. I haven't fully for university, this is my main folder. In this folder I added for every year of studying, I edit another subfolder, U1, U2, U4. In these folders, I added some other subfolders. Every time I edit a folder for the first semester, for a second semester. And before there was only one semester in another semester for clinical skills training. So let's go to the first semester near four. Here, I added some other sub folders. And now you can see the file tree that's building up here. In the first semester, I have done a chronological order and I have done a folder for topics order. So chronological order. I just added all the classes like they were taught in university. And then topics order, I added the classes to a topic like neurology, cardiology, or internal medicine. But sometimes there is the problem that the same file would fit into different folders. So for example, I want my file about fever in my folder where the file are ordered chronological here. But at the same time, I want to have my file about fever in the topics folder. Instead of duplicating the file, you can easily make an Altius, which makes a fake document a link to the original document. This way you can file the same document in different folders and even better when you add it won. The fake document will be also edited, but be careful of not deleting the original file. So let's see how that works. Here. We have to document while fever in the coronal optical folder, but we want to have it also in the topics folder here. So as elected and create an alias, right-click, make Aurelius. So you see here you have obvious, this is not a document, this is a link to the original document. Now I can take this earliest drag and dropping to the topics folder. And here I want to save this link in the Internal Medicine cause fever fits also in the topics folded Internal Medicine. A drag-and-drop. I can delete this here because this is an old one. So we now just create an earliest. Now I can double tap on that and it'll open the original file in the chronological folder. So it this way you save space on your hard drive or your cloud service. And also it's perfect when you edit the original file. It is also edited in the link to the file. So this been said, but where do I store all my files? Do I store them on a hard drive or do I stored I mean, a cloud. This is pretty much a thing that is very personal, but they have all one thing in common and it is back your stuff up. Guess, losing all your files is probably the worst thing that can happen, especially in university when you learn and work and you have to prepare for your exam and you lose all your files, files, it's probably even worse than just lose your laptop because losing your file. It's so hard because you have so many personal notes, so many thoughts in it. So it's very important that you back up your files. And there are hundreds of tutorials online where they teach you how to backup your stuff for myself. I store all my data on iCloud is that cloud service from Apple and it synchronize all your data flawlessly over all your devices. I have a laptop, I have an iPad, I have an iPhone, and it works perfect. For an unlikely occasion. The apple has a problem if your iCloud, IBEC, all my data also up on a hard drive. So this way you are very, very safe. So in the case that my apartment burns down and with it, my computer and my external hard drive. I still have my data on iCloud. On the other hand, when iCloud has a problem, then I still have my data on a hard drive. So this way you were very safe and I recommend to store your files on a cloud service like Google Drive. Icloud will note there are hundreds of cloud service. And I also recommend to save all your data on an external hard drive. So you have your data always, you at home. Plus you have your data on a cloud, wrap things up, find a system that works for you. Do not create too many folders, rather use less folders and create many sub folders. Then when there is a file that fits into different folders, do not duplicate them, but make an alias That's a link to the original file. This way, you can edit the original file and it will also be edited in the alleys. And then last but not least, back up your files. I recommend that you have a hard drive backup and the cloud backup. It's this way. You are very safe and you don't have to worry about your files. See you in the next. 7. Overviews: Let's talk about overuse. I have a big overview for all my classes, clinical skills trainings and courses for each semester. This house MATLAB to not get lost and to see my progress, there are many tools which make it easier for you to build an easy overview what is notion? And another is XL. Saudi overuse can be based on your syllabus. You can also create something that is more intuitive to you then your syllabus, but make sure that you do not fake investing too much time on something that's already exists. So what should be in it? I can show you one of my overuse from year three. This one here. I do it in Excel, always worked best for me. And I have here to block, I told you earlier today, every four weeks and we have another block. So the block then in which weak the class was taught. Then class, which class was it? Then I have some notes. Just read away short notes. I will put it in here. Then is there literature that is important for this class? And then repetition mostly do not use it. But sometimes I write a date down so I can see when the day or it repeats this class. So then I write down week 16. Which class notes? Here are pain, pain syndrome. There for me was very important that a learner read flecks of this symptom and so on. And then for my overview, I have a color system. So Disk green means I have learned once. Then a little more saturated green. We instead I repeated it one more, one more time, and so on. So find a system that works perfect for you. I recommend to add at least the class and some notes. And then I would also recommend to have a color system that helps you to organize your learning progress. So I see, I have studied at least one time these classes. I started two times this so I know my progress. I am staying on top of my game. So once you have the overview written down, make sure you have it at a place where you can find easily. See you in the next lesson. 8. Digital Flashcards - Anki: Let's talk about flashcards. There are a few great apps for it is the best-known probably are Quizlet and some of them have extra features. Some of them are simpler, but we are only going to get into detail with Anki because it's the one I refuse. If you don't like Anki, try another app like quizlet. So the positive thing about monkeys that there are many add-ons and ways to upgrade a flash card game. It makes it all the more fun to review your cards. So Anki has a built-in algorithm which tells you when you have to study what card based on how well did you eat the last time when you reviewed your cards? But the negative thing about art is that it can be pretty overwhelming, especially at the beginning. So make sure that you have enough time to start learning the app and are not under time pressure. So another great thing about monkeys, that there's a huge online community that makes tutorial videos on anything you couldn't. So last point about Anki. Many Anki users shatter flash cortex. So before you build your Chinese 101 deck, makes sure somebody else hasn't already made one and he's sharing it. 9. My Workflow - Before Class: In the next lessons we'll go over some learning principles based on paperless workflow. It will be broken up into three steps before class, during class, and after class. So let's start with before class. Before the class starts, I always download at least all the documents from the online platform. Some of you may have a script on paper, so make sure that it is scanned. Not always, but sometimes I go over to documents that I already have a recall. Well, you wanna see the documents for the second time during class. But I never go into details by d step. Sometimes already a question pops up, so I write it down and see if it gets answered during class. So we learned from this step that is very important, that we are prepared and ready for class. And also that we already can add one more repetition by doing this step. Seeing in the next. 10. During Class: Let's talk about during class, during class without a podcast that tried to write down a key message that the lecturer is teaching. Additionally, one of the most important thing is to find out what is most important. Because there will be always so much stuff they teach you, which in most cases you won't be able to remember anyways. So studying the right thing is key to success. So when electorate takes five seconds for a page, I write down a five in the upper right corner. This way I know that this probably a less important page than the page The lecture is state five minutes on and last but not least, when it is allowed, record the lecturer in notability. This way, you do not spend too much time to research something that the lecture or a talk, but you weren't able to write it down because you were too slow. So then there are classes where you have a podcast. In my med school from year three on, this is always the case and I normally study from home and just listen to the video podcast. This opens up a whole new area of opportunities. So with the podcast, you can speed up and slow down the recording of the lecture. You can pause and write down your notes. You can go back to a point you did not understand. You can even pause and do some research in between and as those research to document even transcribing the most important sentences is possible here. And you can do everything that you can do without a podcast except asking questions. 11. After class: So after classes, before the exam to Google for me now is to understand the key message and every page by its own, not by heart yet. This comes later by preparing for the exam. But if there is something that they do not understand, I study until I understand it. Sometimes it's just three reading once again, but sometimes I have to do some research. Now there are many, many ways to get to the goal. Some students write summaries, others paint, and some others create mindmaps. And I did all of them as well. And these methods are very good. Don't get me wrong. But then I found out the handouts we receive from our lecture are very good most of the times. So I take this as my foundation when I do understand it or leave it the way it is. When I do not understand it, I do some research, mostly on the web, sometimes in e-books, and now comes a very important step of mobile workflow. I do not leave the information that helped me in the book or on the web. But I collect all of the information and put it into PDF into the handout. So let me show you how this could look like. Now, I may go to ambush.com, a brilliant learning page format students and search for COPD. Then I find the correct pick that helps me a lot to understand the whole disease. So I'd take a screenshot and not only coping it, but edit. And then I paste it into the PDF. Virtual helped me to understand the lecture. The same idea with text. I may Google COPD, open up the Wikipedia page and co-create the thing that helps me. I do not copy the text or take a screenshot as well and mark it right away so that I see what's important. And then I paste this screenshot as well into the lecture, into the PDF. So this way, I want to make sure that when the exam gets closer and I start to prepare for it, I do not have to look for information and just have to study and learn until I know it by heart. So I go over these three steps for every class. And again, this is only one way of many. But what can we learn from it? First, be prepared for the class, and then during class, know what your goals are. Try to differentiate the important from the less important stuff, and then collect all your information and put it together so that you are ready when you start preparing for the exam. And then there's a Latin saying from Benedict, from Lucia. And it says, they petite SEO is tomato studio, and it means repetition is key to success. So try to repeat your classes as often as possible. After all this, you're ready, but don't forget to repeat the classes. When there's something that makes me better than others in med school, it is that I repeat the class is more often than others. I'm not better at remembering things, maybe even worse than others, but I tried to repeat the classes as often as possible. So see you in the last lesson, that conclusion. 12. Conclusion: We are already at the end of this class, and I hope that you have plenty of new skills to use in your studying and your every day life. Take a minute and think about what are the parts of your life you can and you should digitalize. Maybe it's the mail you get or the post-its on your fridge. If you have any questions at all, make sure to use the discussion box below. So before you go, don't forget to upload the before and after picture of a class project into the project gallery. I am very excited. Howdy symbol tools change yourself, your study desk or even your whole office and of course, how it changed your studying. Please follow me if you want to get notified when there is a new class. Thank you very, very much for watching. See you soon. And new classes that are coming.