Gmail 2021 - Become an Email Expert With This Complete A-Z Guide | Kevin O'Brien | Skillshare

Gmail 2021 - Become an Email Expert With This Complete A-Z Guide

Kevin O'Brien

Gmail 2021 - Become an Email Expert With This Complete A-Z Guide

Kevin O'Brien

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19 Lessons (1h 32m)
    • 1. Introduction

      0:24
    • 2. Lecture 1 Creating a New Gmail Account

      3:10
    • 3. Lecture 2 Accessing Gmail & The Homepage

      3:34
    • 4. Lecture 3 Primary, Social and Promotional tabs

      1:56
    • 5. Lecture 4 Themes and Display Density

      3:02
    • 6. Lecture 5 Composing emails in Gmail

      6:35
    • 7. Lecture 6 Attachments, Hyperlinks and much more!

      6:30
    • 8. Lecture 7 Email Signatures

      4:42
    • 9. Lecture 8 Opening emails and actions

      6:14
    • 10. Lecture 9 How to star emails for organisation

      5:00
    • 11. Lecture 10 How Spam Works

      3:48
    • 12. Lecture 11 Labels and how they work in Gmail

      8:34
    • 13. Lecture 12 Filters and Labels (Hyper Organisation!)

      9:30
    • 14. Lecture 13 Gmail Settings Overview

      6:54
    • 15. Lecture 14 Out of Office Auto responder

      3:26
    • 16. Lecture 15 Create Canned Response emails using Gmail Templates

      5:57
    • 17. Lecture 16 SEND AS functionality = really cool

      5:20
    • 18. Lecture 17 Multiple Inboxes

      5:45
    • 19. Course Conclusion

      1:24
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About This Class

Hi there! Welcome to my Gmail 2021 course. My name is Kevin O'Brien and I'll be your Gmail Guru! Learn everything you need to know about Gmail in 2021 with this complete guide!

WELCOME!

Interested in learning all about Gmail? Then you've come to the right place! Whether you're an absolute beginner or just looking to freshen up your current Gmail, then this is the course for you. I'll guide you through all the steps required to get up to scratch in no time, most importantly in a fun and helpful way. 

BECOME A GMAIL GOD!

There are a lot of email solutions out there for you to choose from, but Gmail is shining through as the most efficient and reliable. Gmail is quite versatile so it can be used for personal use and also transformed for professional business use. You'll love Gmail if you're coming from something like Outlook or Yahoo. 

I'll take you through the most important functions of Gmail to help you become a Gmail Genius! Together we'll cover the most useful functions including:

  1. Creating & accessing Gmail

  2. Configuring the homepage with themes and density
  3. Composing emails - tips & tricks

  4. Categorising emails using Labels and Stars 

  5. Email filtering using filters and setting up rules

  6. Configuring the 'Send As' feature so you can email under a different alias

  7. Setting up Multiple Inboxes 

Plus much much more...

I've divided this course up into bite-sized video lectures to help you get on track easier and quicker. Before you'll know it you'll be saving so much time using Gmail so you can spend more time on other projects. So put the kettle on, make yourself a cup of coffee and let's get started.

Meet Your Teacher

Hi there, my name is Kevin and I'm from the small isle of Ireland. I have a background in Technical Support for Google products and I've a wide range of knowledge and experience with Gmail, Chrome and Drive.

I thrive on teaching and coaching others to reach their full potential. I hope you join me on one of my courses. I look forward to helping you save time and to get the most out of your Google products. 

See full profile

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Transcripts

1. Introduction : Hey there and welcome to my course on Gmail 20-20. In this course, you're going to cover everything you need to know about composing emails in Gmail, organizing your emails using labels and stars, drafts, spam, cool things such as multiple inboxes or descend as feature. And lots of tips and tricks on the way to help you get the most out of Gmail. So if this looks like the course for you, I look forward to seeing you inside. 2. Lecture 1 Creating a New Gmail Account: Hey there and welcome to our first video tutorial on Gmail. Everything you need to know to get email up and going using Google's Gmail. Now, first of all, if you don't have a Gmail account, that's absolutely fine. You can create one. And if you do have a Gmail account, then you can skip this video and jumps straight to the next one. Okay? In this video, if you want to create a Gmail account, I'll show you where to go. Okay, so when you're on google.com, okay, in your URL bar. And also, I may suggest to use Google Chrome because it works best with Google products. You can hover over to the top right hand side of your screen and click sign in. Now, I have an image or showing here. You may or may not have that showing, okay. If you do have an existing email address, feel free to continue with that address. But if you don't, we will click create another account. Now, if you had no addresses at all showing you probably just Shouldice denote this login screen here. If you need to create a new account, click create account here. And you can click for myself for now, we can just ignore joint business would just click for myself. Okay, so on this screen, this is where you enter your name, your first name, your last name, and what your username will be. So this needs to be unique as there only be one e-mail address with this username. So if I try to John, it's probably taken, oh, well, John, I don't know. Let's try john Murphy. That's a very specific Irish sort of name. That username is taken, try another, so you might get those errors, so you have to come up with something pretty unique, okay? And when you come up with something that's yours, you won't get that error anymore. Then you will come up with a password, confirm your password, and you can click next. And then that way, you just continue to set up and you'll be able to create your Gmail account. Now, I've created a Gmail account already. So I'm gonna go back here. And what I'm going to do is click on Use another account. And I'll be presented with the sign-in screen. Now when you create your account, you'll already be logged in at the end of the process. If you have your gmail account, make sure to cite it. Okay. So I've created one just before this video called Kevin uses email at gmail.com. Okay. So once you're signed in, you can ignore this if you have this That's okay. Set up a number. I'm just going to skip this for now. Once you're signed in, there you go. So that's it. Just a very quick video. How to sign in, how to get your Gmail up and going. I'll see you in the next video. We'll talk about how to access gmail. Okay? So if you haven't created Gmail account before, a hope you know how to do it. The steps are so simple when you click the create account button. So I will see you in the next video. 3. Lecture 2 Accessing Gmail & The Homepage: Hey there and welcome back. So ok, at this stage, you should be signed in and ready to go. When you sign in, you'll probably see your icon with the first letter of your name up here. And you can add a picture to that later and configure all those count settings. But what we're going to focus on is a Gmail for now. Now you might already be at the Gmail interface. If so, i'll be there in a second, I'll catch up with you. If not, I'm just going to show how to access Gmail and a couple of different ways. Okay? The easiest way to access gmail from the Google homepage is to go to the nine grid box up here. Do you see these nine squares? Click on that. And it gives us all of the Google products that we can add services we can access. Now, as you can see, we have a gmail like on here. So this is the easiest way to access gmail from the Google homepage. Now when we click that, it's just going to take a second to load. And here we go. This is our load in Gmail Icon and we are here. So this is the first thing you'd be presented when you access Gmail. Gmail is just giving us a little notification here saying, hey, by the way, Google meshes and Gmail, and we'll talk about that later. It's a video conferencing software that or a product that they've included in Gmail now, but you don't need to worry about that for now. That's okay. So I'm just gonna click Got it. Just saying that there's a couple of other ways. Obviously we can access Gmail. For example, let me open a new tab in the URL bar. You can type mail dot google.com. Just like that. Mail dot google.com. And if you hit enter, it would always bring you to the Gmail interface. Seats, the exact same thing again. And obviously we could go to, you know, let's say we're on the Google homepage. And you're just not sure. You forget all those things. You could always just say G-mail. There we go. The first one, you go here too. So a couple of different ways to access Gmail. They're very straightforward. I do like the grid up here where you can set your services. It's the quickest way without typing things and waiting for the pages to load and all of that. Okay, so we're on the Gmail interface. We've got a few things here, okay. In the center, this is normally where our emails will list as they come in. We have a welcome email here talking about finishing or account. We've got a banner here saying, whoa, here's how to customize your inbox changer image import contacts will be going over a lot of this stuff anyway. So for now, if you see this, you can hover over to x on the top right to dismiss this. So now it looks bit cleaner, doesn't not. On the left hand side, we've got a bit of organization going on regarding inbox austerity, males drafts will go through all of this. And when you click more, you've got some more labels here also going on. We have our Google meat, which we've talked about a neuron and Hangouts. So like chat function here. We've got our Compose button here. So that's what we'll use to create new emails. And we can hide all of that to minimize that by clicking on this main menu button. Now we call that the hamburger because you've got two bonds and whatever's in the middle. Got a search bar in the top and some settings on the right-hand side. Okay? So we'll start going through this step-by-step, both just for now. That's how to access Gmail. So I'll see you in the next video. 4. Lecture 3 Primary, Social and Promotional tabs: Hey there and welcome back. So in this video, we're going to briefly just look over to three tabs here, the primary types, social tab and promotions tab. This is Jamail's way of organizing our inbox. We can remove it and I'll go over that at a later stage when we covered the settings of Gmail. But just a quick look at it. The primary tab is a person-to-person conversations and messages that don't appear in other tabs. So generally, most of her emails will come in here. So if you're emailing somebody or they're replying to you or let's say it's a direct one-to-one message. It tends to come through to your primary. It kind of gives you the most important emails, okay? Social, this tab tends to come from denote emails on this tab comes from advertisers. They kind of tend to be like marketers, social media networks, other social websites like if you are signed up for Facebook notifications, generally, your emails will come in here from your Facebook notifications or that kind of thing. You know, you might also get some Google Gmail ads. Not that's fine. You won't really notice them after one, don't worry about it. Promotions, then you tend to get promotion emails from marketing, you know, promotion emails lets you sign up for a newsletter, for a clothing website. If you get an email from one of those, it tends to be filtered into the promotions tab. So this is kind of Gmail is way of trying to filter emails common in it's trying to get more clever at it. It's using everyone's email addresses to get kind of smarter on how to do us. Most of the time you'll focus in your primary. There is a way to get all of these integers one, so we can do that later as well. You know, if there's a promotion email you wanna see, but for some reason you skip it because you just never looked inside there. We can set that up later. So that's just a quick overview on your tabs. And basically just to give you a run down and let you know what's going on there. Just in our next video, we're gonna have a quick look at themes. So I'll see you then. 5. Lecture 4 Themes and Display Density: Hey there and welcome back. So on this video, we're going to have a quick look at themes and display density. So if you're on this screen, right, we're just going to hover over to the top right hand side and click on the gear icon. Okay, so just a first look at density. So as you'll see, you have a dropdown menu here. And on dense under such a kicking the microphone, if undesired density screen here, you'll have default which had said to now comfortable, which doesn't really make much of a difference. And compact. Notice how everything kinda got more compact there, okay? Now you might notice the difference between default and comfortable as time goes on. The biggest thing is if you sent or if you received an email with an attachment on us, sometimes this email would look a bit bigger because you kinda have an attachment on their needed, as you can see there on this little icon here. But comfortable generally is something where if you want to keep it nice and tidy and Mr. Dan, comfortable is a good way to go, but default is also not too bad. Compact tends to kind of squish it all in. Make sure everything fits. Look at our menu bar on the left. Everything's there in one view on compact, when I go to default, it tends to kind of hide under this bar here, and I kind of have to have a look for them. It depends what you want in that, you know, when it comes to theme, we are given the default Gmail theme here. And you can click on View All here just to make it a bit more comfortable. Now, Gmail gives us lots of themes. So for example, let's click on this one. It's kind of cool, isn't that? So I can just drag this window to decide to have a little look. Maybe if you're a chess fanatic, you just might be the one for you. I like this one. I really like this one, even though some people might be afraid heights, so I understand. But there you go, lots of different nice ones here. I'll tell you what. Let's have a look at this one. Well, think that San Francisco was not. So let's keep San Francisco and her background, even though it might be a bit difficult to see these guys. Let's go back to this one. I really like this one. Ok. So when you click your theme, you can click save. Now by the way, there's also lots of other things you can do. You can put text in the background. You can blurred background a bit like this. Oh, watch that. So it makes it a bit easier to look at. So if you find your background is conflicting, I might just put a little blur just a little bit. There we go. Now you can also get a photo from my photos and upload a photo for your background to. Now enough of that, I'm going to click Save. So there we go. We have a theme and we can change the density. So that's just a quick look here. Okay. Yeah, that should be everything for now. Just looking at a theme, I just want to make sure there's other settings there that we will have a look into at a later stage. So finally in the next video, we're going to jump into the good stuff we're gonna get right and emails and check out the layout and how it works. Ok, so I look forward to seeing you then. 6. Lecture 5 Composing emails in Gmail: Hey there and welcome back. So in this video, we're going to look into composing an email. So very exciting stuff indeed, if I may say so. So to compose an email, we go to the big button that says compose. How about that? So hover over this button. Click compose. And we've got a compose window that pops up down here. Okay? Now it says enabled signatures. We're just going to dismiss that for a moment. So we have our compose window. It usually attaches to the bottom of the desktop screen, kind of like this. You can make it a bit bigger by hovering over this button right here and going for the full-screen effect. So sometimes that might be a bit easier. So we might just do this for now, might be a bit easier to look at. It's just letting us know here that we can also open it into a new window if we want, we can exit full screen. We're just going to say, OK, I got it. Okay. So if you've never used email before, I'm just going to give you a quick rundown of a couple of things. If you have used email before, some of this might be familiar, okay. So recipients that that's the person or people that you're sending the email to. So if I write down, I actually have another email address that I used for a different course called Kevin uses Calendar. Because I'm making a course on Google Calendar also at the moment. So that is another email address I use for my course. Feel free to go check it out if you, if it's not there now because I'm making these at the same time. So that is my recipient. I am sending an email to this email address, okay? Email addresses must have your username, the at symbol with the extension, the domain extension. Okay? Subject. Let's look at subject. Now. Subjects should only be a few words, but what's your email about is about, you know, so your subject can be I made new e-mail address. Okay. So I'm letting this person know I have a new email address and this is the body right here. You can go crazy in here. Do you know? So this is where we write our stuff. We could say, Hi. I just wanted to let you know. This is my new e-mail address. And notice what Gmail does. It it gets very clever. It think it starts to predict what we're writing. It thinks that I'm gonna say email address and it's absolutely correct. So it's making us and helping us I write emails faster. Now if you want to ignore us, you can just continue typing. But otherwise, want to use this. I hit the tab key on my computer and I just fills it in. How cool is that? I look forward to seeing you later, later this week, maybe see how it's suggesting this, but I don't want to say that. So I'm just gonna say full stop. You can just ignore it and keep typing. You'll know what suggested if it's an a slightly grayed out texts. Okay. I'm gonna say bye for I was gonna say bye for now. And it knows I was gonna say that. So I'm just gonna hit tab. It's taken this information from so many people that write emails and it's really using it. And what Gim, the more you use Gmail, the more able Know What do you say as well. And it will. Suggest things for you to kind of suggest ways for you to finish your emails and sentences, which is really cool. Okay, so this is my email, this is my subject, this is my recipient. There's things here like cc and bcc Assisi recipient is, let's say someone that the email isn't a 100% focus towards, but someone you want to include on the email. Like you can add an email address in a BCC field here. And that way, they will also receive a copy of this email address. Let's say you're at work. You want to email your manager, but you also need to include a page or a representative. You might email your manager and include your email address here just so they have a copy of it for official purposes or whatever. You know. There's also another option. If you want to add the BCC, it's on the right-hand side. You're going into bcc recipient. Now a BCC. The only difference between this is when you send an email to a BCC recipient, they won't be able to tell who it was sent to. Okay. Or they won't be able to see anyone else in the BCC. So this is useful for marketing. Where if let's say a big company wants to send 1000 emails, they will actually put the email addresses in the BCC field and then put and send the email said herself. That way, everyone receives a copy of the email, but they can't see the other email addresses. So any email address into bcc field is hidden from anyone who receives the email. So it's very, very useful that way. Okay, so I'm not going to add any of those for now. So that's fine. Just a quick couple of formatting tips down here. We have our menu bar. There's redo undo. We can kinda change the font to a couple of different fonts that are really helpful for us. We could change the text size for what we want to keep typing. Let's say I just want to put pi in bold. I want to put Kevin in italics because why not? And I want to put all of this underlying. I'm getting really crazy now. We can change the text color, the background color to highlight all of this, you can drag over and highlighters and go to the background color here, let's say just this like Ray see, dots are making a kind of grey. You can change the text color. That's I wanted to highlight all of this again, change the text color to red dots, not snows, and that's so ugly, but it's okay. We're just using it for testing. We can set the aligned for center. You'll see what I can do is I highlight all of this and I can click center aligned, left, align right. So that's centered, That's aligned right, and that's aligned left. We'll leave it at that for now. Things I bulletpoints, indents, really cool stuff here, OK, and remove formatting. So let me hire all of this and click Remove formatting and it just defaulted. So all of this as formatting options. And if you just want to get rid of it all and you don't know how to do that. Highlight all of it, and just hover, remove formatting. Okay, pretty cool. Isn't that that's just everything at the moment regarding emails and formatting. In our next video, I'm just going to give a quick rundown on these guys down here. So I look forward to seeing you then. 7. Lecture 6 Attachments, Hyperlinks and much more!: Hey there and welcome back. So here's our e-mail that we finished up with in our last video. We're just going to focus on some of these Gmail options down here on the bottom. So starting from left to right, we have the send button born OK on a quiet clicks. And yes, we have some options next to the Send button. For example, a schedule send. You can schedule when you want this email to send, so you don't have to send the right now. It'll give you some options here, denoted tomorrow morning, this afternoon, Monday, but you can also pick a date and time as well. So you can customize exactly when you want Gmail to send your email, which is pretty cool. So that's the send button options. Here we have formatting options, which is basically turned on at the moment. So if I click on that or formatting options disappear. And I'll put them back by clicking on this is to attach files. Of course, if we click on this, we'll get an option to attach lots of different files. I'm currently teaching some guitar lessons at the moment. So what I could do is attach this song here or something from the arctic monkeys and not sure if you've heard of them before. So I'm going to attach this PDF. So if I click open, I've attached a PDF to the email. So it shows up down here. And that when it's blue and it's highlighted like this, and it tells me you decides it means it's now attached to the e-mail. Here we have insert link. So we could display text. You know, this is a link and you put a URL in, let's say Facebook.com, something like this, you know, it just adds it to the end. It's a very ugly way to do it. But what you could do is I'm just going to click the undo button here. What you could do is let's say visit me on Facebook. What I could do is highlight this piece of text. Click on this link. And this is known as hyperlink in ok, so look, it's after making a link out of it. And what we can say is www.facebook.com forward slash, let's say whatever your businesses or if you even want to do this, you know, I'm just going to be facebook.com for now. So if I click okay, this is highlighted and if I click on this or the other user clicks on this, it will bring the, bring us to Facebook. They won't even have to click on this icon when it sent. This wouldn't be home straight when you click it, it'll go straight to Facebook. Okay, so that's hyperlink in very cool, nice and tidy way. Instead of putting a big URL in your email, you can make it nice and tidy by hyperlinks when you can insert a mole Gs. So let's say I wanna put a nice emoji at the end of Kevin here. So I just clicked on this area and I click on the image icon. I'm going to put one of these guys because why not? And if you're using Google Drive, for example, what you could do is you could attach a file from Drive. So I have a course on drive if you want to check that out. Drive basically, or Google Drive should I say, is Google's storage, cloud storage solutions. So if you use Dropbox or if you use one drive by Microsoft, Google Drive is essentially a storage facility online for you. So which your Gmail account you actually automatically get Google Drive. It's included Dino, and you don't have to use it if you don't want to, but it's there and there you 15 gigabytes storage there too. So if you upload, I don't know, 1000 PDFs on Google Drive to keep them online, you can do a quick access, an ad one from here. So let's say the file isn't on your computer, but it's on the cloud and Google Drive. You can add it here. If you're not even going to be interested in doing this, that's absolutely fine. Don't worry about us. You'll never need us. But if you do use Google Drive, this is something you could do. And if you're interested in what Google Drive is, please do. Check out my course on my profile. And I have a course on Google Drive that you could have a quick look at Purdue. Okay, so if you want to insert a photo into your Google Drive, into your Gmail, your email. You can click on this icon here and it says to insert a photo. You can upload a photo from your device. So you can upload it by dragging it here or just clicking select files from your device. And that'll work just fine too. I'm just gonna close that. And you have some other options here. It turned confidential mode on or off. So what this does is the recipients won't have the option to forward a copy or download the CMA. And you can set an expiration date. Now it does a lot more. You can read on this as well. So it'll give us a, if you click on Learn more, it gives us some more details. As far as I know, this is something that you wouldn't really be using as often. But you may need to be, you're basically sending an email to a nother Gmail account. Ok. So definitely worth checking out. It's cool. It's something you wouldn't really use often, but you can use confidential mode to set an expiration date on your email. Which is kinda pretty cool. So let's just close up for now. And our last one here is to insert a signature, which I will create a new video on that entire subjects later in this course on how to make a signature very emails. So all in all, there we go. Quick run down of the compose window. On the bottom right inside corner we have a delete button, so we can just delete this entire draft. We have the tree buttons here. We can do some things with labels which we will look into soon and printed all of this stuff. Now, one more thing before I wrap this video up is I'm going to just shrink this window again when exit full screen and bring it down here. Now what's cool is if I click compose again, I get another window. Okay, if I could compose again, I get three windows. So if you're working on three individual emails and you need to copy information back and forth between those emails. It's absolutely fine. You can do it this way. Okay. And I can minimize these also. And continue to work on my homepage. And you see them, they're down here. They're my drafts. Drafts are also accessible in the drafts legally label on the left hand side of the screen. So if I click on drafts, there's my three drafts as well. Very cool. Okay, so that's everything we need to know in this video. In the next video, I'm going to look at email signatures. So I look forward to seeing you then. 8. Lecture 7 Email Signatures: Hey there and welcome back. So in this video we're going to have a look over at signatures, email signatures. So on our homepage here, we need to hover over to the top right hand side of the screen and look at the gear icon. So do you see this guy? We need to click on him and then we need to select C All Settings. Okay, so have a look at that. Okay, see all settings. Now, there's a lot of stuff here and we have a lot of settings. I'm going to go over a good bit of these settings later at a different stage. But just for now, make sure your general tab is highlighted, which it should be by default. And I need you to scroll down the page, ok, so skipping some of this stuff, we don't need a lot of this stuff. Here. We see signature, okay? And currently we have no signatures. So we need to create a new one. So click Create New. Now we need to give it a name. So let's call this main signature. Okay, I'm gonna click Create. Now we have our main signature, and on the right-hand side is where we create a signature. Now, I'm going to create a very basic signature. I'm gonna say yours sincerely. If I can spell it correctly, Kevin. And then maybe underneath it all go a visit. Let's say it's a business visit, Facebook. Visit, Twitter. Ok. Now I'm going to highlight these. Maybe just do something nice here. I'm gonna make a bold. Okay, now I'm going to highlight my Facebook and see what we did earlier. We have the same formatting options. I can click the hyperlink and I can put in facebook.com. Now it's completely incorrect because I'm not actually linking any Facebook. I'm just wanting to domain on it for now. This is just as a test, okay, to see what a visually looks like. If I click OK, okay, at Facebook is highlighted. And let's say I do the same with Twitter. I just set the website like Okay, okay, very basic, not too fancy. Maybe put that in italics just to be cool. And I don't know. C, I put this in the text, he went up. So I'll put it all in italics. Tax is cool. Okay, so there's my signature. And the great thing about a signature is it's going to be there. You can basically use it again and again without having to type this every time. There is an option to put images in here, you can upload your images, resize your images, and the really cool stuff you can do, lots of other formatting options. So have fun with your signatures, experiment and to just go crazy and see what works best for you. There is a learn more button over here on the left hand side if you want to find out how to use a very specific settings. But generally if you're putting something simple like this, it'll be rocking and rolling and no time. Okay? So under here we have signature defaults. So for new emails use, I'm going to take main signature, which is our signature here. On reply forward, you can use main signature. So I'm saying for new emails I create, we're going to use the main signature. And when I reply to someone, I'm going to use the main signature. Just to show you I can create a new one. I'm gonna call it alternative signature. And I can go. Thanks, Kevin. So you can have a couple of different signatures and rotate between them. So I can now use all signature or if I want for a different type of email, you know, very cool, very useful. What we have to do so was when we finish this and we have our signature created, scroll down to the bottom of the page. And this is super important. Make sure you select Save Changes. So it saved. Now when I go click a compose, look what's here already. It's already there by default, okay? If I click delete and compose again, It's already there. Now, I could get rid of it. And the same the CMO don't want to. I'll take Diddy again if I click compose it back. That's really cool, isn't that? So it's already there, ready to go. The hyperlinks are working really, really nice. Okay, so that really makes our emails a little bit smoother and more professional. So really that's everything you need to know about signatures, how to get them up and going. In our next few videos, I'm going to look at how we receive emails. So I'm going to send some emails to ourselves and see how we can organize them and categorize them. Ok, so I look forward to seeing you then. 9. Lecture 8 Opening emails and actions : Hey there and welcome back. So in this video we're going to look at opening emails in your Gmail inbox. Okay, so at the moment, we actually have an on unread e-mail in your inbox right now. So it's from Google community. It's talking about finishing setting up your new Google account. I'll tell you what. Let's just leave that on Reddit a moment. You can tell it to on red because it's highlighted in bold. What I'll do is I'm gonna create a new email. And I'm actually just going to send it to myself. I'm going to call it test, test, test. Okay. And I'm going to send it to my email address. Kevin uses email gmail.com and I'm going to click Send. Well, I came in no time. So sent to myself. So it's from me with the subject tests as test and we just see some words about what's inside the email. So let's open this one up. Let's click tests as test. Ok, this is the email I set myself. I didn't put anybody in there, just the signature is visible. And let's just have a look at some of the actions we can take on this email. Ok, so starting from up here at the top, we have some options. We can archive to email. And basically that would take it out of your inbox, put it in an archive, and keep it there nice and safe. And until we need it, you know, that's something you might do quite often. The best way to go there it would be to check your mail and it would be archived in your old male. Okay. And there are other ways to work archives, but that's something you might want to do. Report spam, let's say you believe this was an email that was not meant to be sent to you? It contains malicious material. Maybe they're asking for money, maybe they say you won the lottery. And some foreign country, that's a spam email. And the best thing you could do is report those emails as spam. And that way your, this email gets reported. And essentially you're training the algorithm to detect what is spam. So if you've got another email like that next time, it'll go, okay, this is spam automatically calling this bound this time. One thing I must give Gmail credit for is it's pretty good at detecting what spam or noss. So unless you're using your email or potent out in public places a lot, you might not receive a lot of spam. Hopefully, the next option is to delete. So if I wanted to delete this e-mail and said It's my trash icon, click Delete. The next one is mark as on rate, because currently it's marked as rate. Let's just see what happens if I click Mark is on red. Brings me back to my homepage. It puts it back in its bold, bold letters and it's kind of a white background. It basically looks like it hasn't been read yet. If I click on it and go back, that's what a ready-made looks like. The letters are non-bold anymore and it's a little bit of a darker, clean of hue to it, you know. Now let's open that back up again so you can mark it as unread to remind you to come back to it later. You know, snooze. We can snooze and email. And that way we snooze it and it disappears. I'm just gonna take undue snooze emails were kind of almost send it back to us again at a certain time. So you're like, look, I don't have time to deal with this right now. I'm going to snooze it. The snooze emails will appear in your snooze folder on the left hand side. So if I snooze this email again, and I say until later, choose at 06:00 PM, it disappears from my inbox and it goes to this news label. And notice how it says 06:00 PM next to it. Basically, that's going to go back into my inbox at 06:00 PM. So I'm just like, look, I can't deal with this email I got now I need to look at it later. I've enough work to do at 6PM, send that email back to me. I don't need to look at it until then. Very clever, very cool thing to do. So that is currently snooze. What I can do is on snooze when you click on the email. And I never had such a word on snooze. Sounds pretty weird. So when we go back to our inbox, it's back in our inbox. So really cool snooze is really going to do you get add this to our tasks. So there's a thing on the right hand side here called tasks, such things to do, it's a Google Tasks bar, would advise looking into it. It's something you can get started with and add your to-do lists, that kinda stuff. I can add this email to my tasks. Now I can manually add tasks as well, like GET shopping. You know. And I can say this email is going to my tasks like address this later, that sort of thing. I'm just gonna click X up here or to cross and close that. And that way it was added to my tasks. I can move this to another label. I consent to spam, I can send that to the promotions member. We looked at these earlier updates, forms or promotions and social, that kind of thing. We're going to look at labels in more detail shortly. Labels are kind of like folders, but then make more sense when I go over the major. Okay? But at the moment we don't have anything like that created. So we can move it. We can again add a label like we were saying. And there's a few other options. Sane, markers on red mark is not important. You can add a star, that kinda stuff. We're going to look at all of that kinda stuff, okay? And if you want to reply to this email, click reply. And again, it's just like our normal compose window. And you can say who you're replying to. You know, I'm just gonna click Delete there. And if you want to forward it, let's say I want to send this email to another person completely, you know, you can forward as also by entering the email address there as well. The person who sent you the email won't know you forward it, but they will know you reply to it. Okay. Pretty cool. Okey-dokey. So just one more thing. If you wanted to print a EMA, does a nice print icon here, you can click the Print All. So it's a really cool way to, let's say print out a copy in case you needed two, it would put the email on a PDF for you. Okay. So when it comes to opening emails and some generic actions, that's everything you need to know for now. In our next video, we're gonna look at styrene and email and some of those other hovering actions as well. Okay. So I look forward to seeing you in the next video. 10. Lecture 9 How to star emails for organisation: Hey there and welcome back. So in this video we're going to have a look at styrene emails for later, for example. Now, starring in email means we give the e-mail a star, like a gold star. And it's kind of a way of prioritizing, shall I say, emails denoted saying what's super important, what's not? Maybe you start email is something I can read later. Maybe giving the e-mail different stars, you know, like depending on what they're for it just to help you get organized in as many different ways as possible. Now, you might have already noticed the star right next to adhere, let's say on our inbox we have the option to star in email. When you open the email, we also have the option to start an email over here, and it's currently not start. So that's fine. We don't have to worry about us. Now if this is an important email to me and I want quick access to it at some stage later maybe, or I just want to put it in my highlights, I will click star email. And now it started with a golden yellow star. Ok. So if I get 50 emails in here, I'll know that this one is start and it's important to me. And yeah, how do I find that? You know, I mean, it's okay to have its direct, but where does it go? It goes to a start label here. So any email that is start will go inside this label. So when you click on this label, it will filter all of the emails that you have given a star. Now, let's say, okay, I mean, it's great. Having a golden star would I want to stare more emails and maybe I want to start them in different categories. You know, wanted to separate these stars where we can actually give more icons and more colors that A-star. And what we'll do to do that is over to the right-hand side and go to settings by clicking on the gear icon. Then C All Settings. Now, just like earlier, let scroll down a little bit until we get to the stars section. Do you see here stars. Now we have one star and use, which is a Goldstar. And we are able to use some of these little icons here. So let's say I want to use the green star. Okay, I'll just click and drag up with the green scarier styrene. And that way I now have two stars. Now you could use these options. I'm going to put this red exclamation mark. Maybe like super, super important. That's what marketing email us is this, you know? Now when I put them in the US row, we have to make sure we save changes. So scroll to the very bottom and click save changes. Now I'm gonna go back to my inbox and watch this. It starred currently with a gold star. If I click it again, it on stars. Now if I click Goldstar, then I click the goals there again, it turns to green stair. And if I click it again, it disappears. Notice what's happening. If you click it once and come away, it's gold. Okay? It says gold. And if I want to OnStar it, I click, click it again. But if I want to get to the green star or the exclamation mark, you have to click it a couple of times in consecutive kind of sequence like this. Click, click. See, it's still highlighted on stared. I didn't click it quick enough for the last odd. If I wanna put this test email as an exclamation mark, I gotta go click, click, click. See. Now it's start with this. Even though it's a red bang, it's not a star. If I go to my stared emails on the left, I've got this with this logo. Now, let me go back to your inbox and that's I put this in a green star. So I clicked it twice quickly for the green star. If I go to my Sara emails, they both appear in the start emails as well as the inbox. Now let's click the boat of them. They're completely sterilise the onStart and the had disappeared from the star is one. So I hope you understand what I'm doing there. You can add different options in your settings under the stars option. And I'm pretty sure maybe you can rearrange them, of course you can. So you can make it that the first click is your red bang, that when you click it twice quickly, it'll become green. When you click a tree times it'll become golden. You can do that kind of thing. I'm going to put the golden firsts. I'm just used to that, you know, so you can move them around, add stones, removed stars, stall that kinda stuff. Okay, so it's kinda cool like that. And always save changes. Now it's back to my default, so it's not leave me change save. So that's okay. Cool. So that's everything that you really need to know about stars. They're very, it's a very, very useful tool when you have thousands of emails. And when you maybe start to a stream as every week as an important topic, It's a nice way to kinda jump back into your Start email and have a look at our label and see what's there. Cool. So in our next video, we're just going to have another quick look at span. Okay, so I look forward to seeing you then. 11. Lecture 10 How Spam Works: Hey there and welcome back. So in this video, I'm going to have a quick look at Spam, okay, so we talked about earlier, span, for example, is well enough. For example, it is any unwanted unsolicited emails really that come to you like they're not promotional material. It can be promotional material, but more than likely it can be malicious material, stuff that you never signed up for. Just just a messy emails that you get that you want nothing to do with really, you know, like you start getting promotional emails for things you never signed up for visited. Maybe you get emails looking for personal details, looking for you to sign into some unknown address. That's that's all span. It's stuff that you don't really want anything to do it. And it happens, spam happens. That's kind of one of the ways that the Internet, unfortunately, we do get it from time to time. Gmail is pretty good at catching spam as it comes in. So if it receives an email that he thinks is spam, it will send it to a spam label here. So on the left-hand side, when you have more, click more and scroll down and you'll see a spam label. If an email comes in, it thinks it's spam, it'll a slap a spam label on it. It'll say, you know, if you've nothing, it goes hurry, no spam. If there is emails in here, it means Gmail taught that it was malicious and I wanted to protect you against opening us. Now from time to time on. Fortunately, it's not a 100% and this is the same what every email provider, it may mark a legitimate spam or legitimate email as spam. So for example, it happens to me sometimes, well, one of my friends sends me an email. And whatever they put in the email, the phrases they use, the type of attachments they send. It's absolutely fine. Like they were supposed to be sent to me. But Gmail thought it was span. So it's always important to every so often to have a look in your spam folder, you'll always see it. Sometimes if you sign up for a new product or let's say you go to college or school or workplace and they say, Hey, did you get that email and you go No, it I didn't see it at all. And sometimes they'll say, can you check your spam folder? And that's where you should go here. Your spam label in Gmail, it's called. So click on spam, Have a look and see if it's here or not, and then double-check. Normally stuff that's in here will be deleted after 30 days. So it's important to come in near or at least every week or two anyway to make sure we don't miss something legitimate. Now, we can mark spam, like we said earlier, where you can click on an email. Go to the top and hover on the report spam button. And that will send the email to the spam folder. And that's another way to report them to. The biggest thing is spammers. Spam folder is great because it puts all the spam emails in here. And maybe, you know, something that's malicious where instead of Facebook's engineering email at facebook.com, the email address says something like face Bach.com, like maybe it was 10 instead of tools like so. F-a-c-e. b, o k.com, that's not legitimate because it's not correct, but it's something that you might not see. So you should be careful with those kind of emails to just make sure that if you're opening any links or downloading any attachments that the person who sent the email is legitimate because that's something that we call spoofing. You know, they're trying to get you to sign into something or provide details. And that's just the nature of the Internet unfortunately. So stuff goes into spam. If it's legitimate, you can leave it. If it's legitimate, you can take it out of spam. And if it's something that's supposed to be in your inbox, if it's something that is spam, leave it there, it'll die a slow that anyway after today, so you'll be fine. Anyway. Quick overview on how spam works. So I'll see you in the next video. 12. Lecture 11 Labels and how they work in Gmail: Hey there and welcome back. So in this video we're going to have a look at labels. So you might already be familiar with the folder method of organizing emails where let's say you have a 100 emails and you have them organized into different folders. That's very much an outlook thing, you know, or auto email provider thing. What Google tends to do and what Gmail does is they put labels on the email. So instead of having one email and putting it inside a folder, Gmail puts a label on the email. So one email can have many labels. For example, an email could have the label inbox, which means it appears in the inbox. It could also have a star on it, which means it appears in this starred. It could also have a label that you can create and appear in an organized label. So I mean, one email could have three or 45 or 20 labels on them and appear in lots of different places. While otherwise, the folder way of doing things is you move one email into that folder and it doesn't exist anywhere else. And there's positives and negatives to that. But I really liked the way Gmail works with labels, how an email can be viewable in your inbox, but also categorize and lots of different ways using a label system. Ok, so what we'll do is we'll start by creating a label. Okay, so on the left-hand side of your screen, hover over here and click More. So it might be shortened like this, but if you click More, we'd have some labels along the left-hand side. So we have starred snooze sent, if you sent an email set up here, drafts, the ones from earlier the onset emails we were writing. You have your important emails memes that Google Mock is important. Chats. That's something that you probably will never really deal with much, but it's something that appears in the bottom left here we might look at later scheduled. So remember we looked at scheduling an e-mail to send. So you could instead of sending immediately, you can schedule it to send later. All male. So regardless of label, if the email has 50 labels or no labels, every single email appears. This is like the master list. Okay. Everything goes in all male. So for some reason and email has disappeared off the face of the Earth. Its chances are it's an all male. And if it's not in all male, it is not in your email account. Ok. So all male quite literally means all mail in your account. Okay. Span. We just looked at spam that last video. Trash. That's something where you've been and item it goes to trash and you have 30 days before it gets automatically deleted. So keep that in mind. Okay. If you put an email and trash and you come back to look for it, chances are it's the 30 days have passed or you might have clicked the delete forever button, which is also something that can happen to. We have our categories. Remember earlier on we have social update forums, all of these kind of categories that are created on the main page. We can just close that dropdown for now, okay? And we have managed labels. Now does not point managing label quite yet. What we need to do is create a new label. So right here in the bottom, create new label. Now, this is one way of doing this and we'll have another look soon at another way. What we can say here is please enter a new label name. So I'm going to call this e-mails from friends. And I have the option to nest that under another label. So I could say, you know, if you had a label called work, you know, and I could, firstly, I have to create this as a, as a master label. This is a label itself. Ok, so actually, let's go from work. Ok. Lets say any email I get, I want to put the work label on us, so categorizes them away from my personal e-mails. So I'm going to call it work and click Create. Now, we go to the left-hand side of the screen and look, we have work. Here. We'd heard it Label icon. Now, there's cool things we can do. If we hover next to the three dots, add a label color. Let's put it a nice rate. See that kind of sticks out a bit more and others. You can show this label or if there's ending on red or you can hide it in the labour lists. You can do all of these cool little things. And there's another thing down here called add sub label. Okay? And this is what we were talking about a second ago, where you enter a label name. So let me call this, I don't know, in vices. And I can nest it under the Work label. So watch this. I have mine label. And when I expand that, I can have an invoices label. Pretty cool. So if I add the label advices to it, it will go under work automatically. But if I add two labeled work to it, it might not necessarily be in the invoices. Let's change this to I don't know, whatever it is kinda pinky color is. Ok. Let's add another sub-labels to work. And let's call it h or we not. And that's give HER color. Cool. Now, hey, chore sends me lots of emails, sometimes both different things. So let's add a sub label to hedge or my holidays. And it could go on and on and on if you know what I mean. Okay. So if I click on my Google homes up, like Google Home's gonna talk to me. Google stop. Well, so I was going to edit that out of the video, but I think I'll leave that in because I was a bit funny. I think I said something in my Google Home just triggered and start reacting to me. So there you go. It's, it's, it's it's it's trying to get it on this video. Anyway, back to where we were. Let's give holidays a color. Go blue. Cool. So we've got some labels to work with, and we got expanded labels, nested labels. Let's go to our inbox, open our test, test, test e-mail. And remember this button we saw earlier, labels. Let's add some labels so I can add it to the work label c. This, I can click on Labels and I can attitude to work in vices. And I could add it to well, I guess I could edit area, that looks pretty good. What I could also, that's one way to create labels, but I can also create a label from the email screen. See this, create new under this label icon. And it's the same interface it brings up every time. Okay, emails from friends. Let's just see this one. So I've added it to the email from friends one. I've created that label and editors and look, it's here. I'll give that one a color. So this one, single email has a label in my inbox. So it'll appear in my inbox. It'll appear in email from friends in Olympia or my work. And it Olympia in my work in vices. But it won't appear into hey, chore because I didn't tag it with the HR label. So do you see I can have it appear in lots of different places. Now, I probably wouldn't have it appear in all of these places. Maybe I'll just have it appear in work and inbox. I can take it out of my inbox so it doesn't clutter my inbox anymore. So I've inbox and nothing is here. Instead, it's in the work label. So I can do that too. And that's kinda the closest thing you'll get to do enough older organization. Anyway, that's how labeled work. The really cool. You could do it to do lists, what labels, you know, you can really categorize yourself this way. So with that in mind, we're just going to finish up this video. And with the next video, I'm going to go over a bit on filters. So I look forward to seeing you in the next video. 13. Lecture 12 Filters and Labels (Hyper Organisation!): Hey there and welcome back. So in this video we're going to have a scan over how filters in Gmail work. Now filters work very closely with labels. Think of what a filter is. I guess it takes a lot of stuff in, decides what to put true, what not to put true and archives them and kind of labels and such, you know. So that's what it does exactly in Gmail. So there's ways to create labels. One of the ways you can create or excuse me, ways to create filters. We already talked about Abel's Kevin. This is a filters video. Okay, so let's talk about filters. And one way you can do it is on the top of your screen on the search bar. You can hover over these show search options. And you can say right, denote, let see I'm searching for a certain thing in my email inbox. It's I've got thousands of emails and I'm searching for something. Let's say I want anything from hello at facebook.com. Let's say this isn't a really address. It probably isn't, maybe not. But I'm getting emails from fellow and at facebook.com. So that's the criteria I'm setting. It doesn't have to be 2m. It's to me, so it's okay if it's blank, it doesn't even come into effect. A subject, I don't care what the subject is. It doesn't have to have any specific words. It doesn't have to not have specific words. The email comes from this email address. Okay, the size is fine. So look at all the different options. You can have FIR filters here. The date is fine, i don't mind. Yeah, all male. Okay. And what I can do here is I can select Create filter. So if I create a filter, It's going to use the criteria I just created and it's gonna give me some options. So what Gmail, the scene, what will I do with anything that comes from the email address? Hello at facebook.com. When it's skipped the inbox and archivist, let's do that. So if I get an email from this email address, it won't even it'll take the label in box office and illegal straight to all male. So I don't even want to deal with us, but I don't want to delete it either. I can have it marked as read. I can star it. I can apply it to a label, which is kinda cool. And I can choose a label that I've created. I can put it in the archive and also add a label to it. Let's say I wanna create a new label, Facebook emails. So I've created a new label called Facebook emails. And this email, anything that comes from that address will go to this. I can forward it, which is really cool. So I can actually automatically have it that as soon as I receive it, I forward it to a different email address. So if someone wants a copy of anything that comes from this, it's useful. I can have it to delete it. Now that's unmarked at the moment because I have some other options. So deleting it is not an option. But if I was on check these deleted becomes an option. But if I was bring those back in, it's going, oh, I can't eat it because you're telling me to put it in different places. Never sent to spam. I can click that. Okay, so it's never going to go to spam. Always mark it as important, categorize it, et cetera. Now it's saying that this filter is not going to match any email conversation. That's fine. What this filter will do is it will also affect any new incoming emails. So if I click Create filter. The filter is created. Now if I want to say, you know, that's it, I can't really see any filters and my home screen anymore. If I want to go in and edit a filter or maybe add a new one, I can go to the settings icon on the top right hand side of my screen. Click on the gear icon and go to C, All Settings. Once here, look at the top, we've got some columns here. One is called filters and blocked addresses. So we're looking for the word filters. And it says the following filters are applied to all incoming email. If the email matches, the field matches what's in the brackets. It says, do this, skip the inbox, put the label Facebook emails on it, which means it'll appear if I click on facebook emails and never sent it to spam. Okay, kinda cool. It's not. We can add new filters, you can add crazy Monte filters and you can get as creative as you want, okay? I can say Create a New Filter. Okay? It doesn't matter who does this new filters from. Let's say the subject says chicken. The word is chicken. Okay, I'm just gonna go very random for a second. Okay, I'm gonna copy that. And I'm gonna say create Filter. And I'm gonna say apply a label. I'm going to choose a new label. And I'm gonna call it chicken. This is just a test or filters, ok, just to show you how it works. And I'm going to create filter. Now, normally, you could apply that to all existing emails with the subject chicken. But it's, what this will do is it'll also affect any new incoming emails. So with that in mind, Let's create an email. I'm going to send it to myself. And I'm gonna call the subject chicken. Ok. And I'm going to send it. Now let's see what happened. It says message sent. Let's check the inbox. It's Indian box. Cuz we didn't say to skip the inbox This time. It's after having the label chicken applied to it. We've created a new label which shows right here. And if I click on that, it's here. So what we told Gmail, we told you email, hey, if an email comes in with the subject line chicken, and it matches it exactly, put the label chicken on it. Now, I'll tell you what. Let's delete this email. Okay. Let's go to our trash and deleted forever. And let's go back to our settings. Let's go to filters. And I want to edit the existing one. Ok, I wanted to go to chicken, but I wanted to skip the inbox. You go to the right hand side and click Edit. You leaves a criteria alone. I'm going to go continue. And now I'm gonna say skip the inbox. And I want to update the filter. Now the same thing should happen, except this time it should skip the inbox entirely. So I'm going to send an email to myself, cold chicken. I'm gonna go to my inbox. And I have no email in my inbox, cold chicken. But look at the number one. I've a number one next the chicken. And it's a thick kind of bold text, which means something's after coming in and its own right. If I click on chicken, there's the new email. Just literally sent it one minute ago. Chicken. Very cool. So this is something that you could do. If you have, you don't have to have it set to subject line. You could say any email that comes from a certain email address goes directly to a label. Let's say you're a busy person and you've got three companies sending you emails, a client, let's say that's working for you and you go, okay, I need to organize this somehow. Create a label, set the filter to filter any email address or any email coming from a specific address to go to that label. And you can say skip the inbox or don't skip the inbox. You can say, don't send us Bam, do said span, you saw all the options we had. There's a lot of options that we can work with. Okay, so that's filters. In a nutshell, you can get really creative and LSA filters or drive new crazy. You could go to your Settings page, go to your filters column as soon as it loads and deleted. On the right-hand side here. Really delete this filter. Yes, please go. And it's gone. The chicken will remain, but the filter is gone. Okay, so anything that happened before to neatness stays where it is. But any new emails that come in. For example, let's test this. If I call that chicken dish or come to my inbox. And it did. So the new email can't my inbox and it didn't go to the chicken one because I deleted the filter. Ok. All in all, I know it's a ridiculous example, but I just wanted to go through an example to show how to filters work with labels and how it's really just the tip of the iceberg when it comes to organizing your inbox. Okay, so I hope that was helpful. In the next video, we're going to jump into just a bit more setting stuff to get you if you want to configure a lot more things, I'm going to run through the main settings you'd be using. And I look forward to seeing you then. 14. Lecture 13 Gmail Settings Overview: Hey there and welcome back. So in this video, I want to go over the Gmail settings just in a little bit of detail. There's a lot of stuff in there when it comes to the Gmail settings. So I kind of just want to skim on it a little bit. Just show you some of the things you can mess around with and something that may be useful to you. Okay, so on the top right here, we go to the gear icon and we go to C, All Settings. As you can see, there is a lot of stuff in here and it gets very specific. But if you want to be hyper organized, denote this could be the way to go. We have language, denote, display the language. For example, this is the English, us. I'm in Ireland myself. So in Ireland we used the British English, UK English. So this is probably technically more correct to me. Or if I spoke Irish, maybe it's here. No, I don't think I all girl got there we go. Maybe I shouldn't change a doctor like my Greylock isn't too good. So I'll just go back to English for now. Okay? So you can do certain things like input tools. Most of the stuff you won't really need to come by. Default Country Code for phone numbers. You can say, how many emails would you like in a row? And you can see it's currently 50 by default, you can have a very tidy a ten or a 100 when you get B 0, this is something you can mess around with. The undue sand option is really, really cool. So I could set this to 20 seconds. And that means if I click compose and I say send this to me. Do you see this in the bottom left message sent undo. I actually have an undue setting. Oh, it disappeared. Now it only gave me five seconds. I set this to 20 because, you know, it didn't work because I didn't click Save Changes at the bottom of the page. Now if I said that the 20 and click save changes, well, it has to reset the whole page for me because it's a big change on dissent is some of the really, really cool setting. So let me jump back to Settings. Click the gear icon. It's just the loading. It's doing its thing. Okay. See all settings. I go here. Really cool. I go to the undo sand is 20 seconds. That's trying to send another email to myself. Kevin uses Gmail, but a little I take sand. This undo should stay there for a good 20 seconds. Okay. So I'm not going to wait the full time, but it's definitely more than five seconds now, if I click on do undoing, sending on dawn comes back to my draft. So basically it satisfy delay, a task, not a timer delay. It's kinda saying, hey, look, not click sense, but I'm not really going to send it until this seconds are up and when it's gone, it is gone. Okay. You have some other cool stuff here, okay, you've got some hover actions. You can set your default style autocorrect on or off. I just, I'm really skimming past these because there's a lot. Okay. Remember when we were writing an email at the start and it suggested the sentence to finish, and we use the tab. If that's really annoying, you can turn it off, okay? Thankfully, they give us that option. So if you don't like the way it comes up with texts and it's like, hey, you can finish your sentence using this new switched that off. We don't need that. I like it, so I'm gonna leave it on for now. So we can leave the personalization on or off, kind of learns what you write and how you ride. Lots of cool stuff. We looked at the stars icon. There's desktop notifications as well. You can turn them on. And that way, it'll give you a desktop notification like a little box would appear in the corner senior received an email. Keyboard shortcuts will look at that maybe later that the best, lots of cool stuff here, I'm just going to quickly scroll down. And we'll also look at the out of office at a different stage. Ok. Nice. When you come in here to labels, you really have a lot of insight into the labels and how they work. So the labels we created like chicken from friends, Facebook, you can show them or let's say if we want to hide all of them. Now, look at the left are gone. If I want to show them. I can show them. I can also hide them and only show them if there's an unread e-mail in them. So currently all the emails inside these only two emails are red. But if one of them was on raid, it would only then it would appear in the site. So that could be something to help keep it up a tidy for you. You know, that's a kinda cool site and you could do, we've got inbox. This is where we could really remove the social tabs. So we could remove social and promotions. And that way, when I click Save Changes, notice how our tabs are gone. Now what it does is every email you received welcomed into the one place. Okay, so that might be something you'd like as well. So keep that in mind. If you don't mind having the social tab on the promotions tab, then you can go to your settings and keep them on. But for now, if you want to do this, you can remove them as well. Okay, let's go to c All Settings. Let's just put them back for now. We'll click on inbox. We type social and promotions. Okay, cool. All that stuff is kinda cool. We click save changes there. That's fine. Oh, every time you click save changes as well, it brings you back to the homepage. That would be a bit nicer if they didn't. Sometimes accounts and import, you can actually add accounts. So you can send email as another email address from your Gmail, which is very cool. We might look at that maybe in another video, because that is really, really cool. I'm going to add a few videos after this for like hacks to make your life much easier. So we might look into that as a cool, cool feature. Okay, so then there's filters. We looked at Filters. You can actually add a blocked address if you want as well. So you could block someone from email and you are receiving their emails. Lots of cool stuff here. So forwarding rules, for example. I think basically I won't go too much into this because I'm going to create a few more videos at the end of this course to really, really help you get to step ahead with just some specific settings. So don't overwhelm you, but do feel free to look into these and have a look and see if anything a place to you. I hope that was helpful. Just have a quick skim over them. So in the next couple of videos, I'm going to go over some productivity hacks to make your life a bit easier when using Gmail. So I look forward to seeing you in the next few videos. So bye for now. 15. Lecture 14 Out of Office Auto responder: Hey there and welcome back. So this is the first video of mine suggested, you know, Gmail productivity hacks. There's lots and lots of ways out there for you. Save time using Gmail. But these are some of my number one ways. Okay. Let's say you're busy, you've got a lot of work to do and let's just find out a few different ways to save you some time. Now, I notice email address doesn't have a lot of emails going on, but that's okay. I can really show you some cool tips and tricks to save yourself a lot of hassle in the long run. So one of the first things I want to look at is the out of office respond there, the older responder. Okay, now this is I know pretty standard and most email addresses, so let's have a look at it now anyway. And it's pretty cool the way it works in Shiva. So to create an out of office responder, we need to go to the settings. So click on the gear icon in the top-right and see all settings. Now, scroll down the page and it's at the very, very bottom of this page is where we have the out of office older apply. So whatever It's a out of office, responder, auto reply, whichever you want to do, whatever way you want to call it, you know, just here it says sends an automated reply to incoming messages. If a contact sends you several messages, it will only be sent at most once every four days. So in case they send you like ten emails, they won't keep getting the order respond there, did it except they had it wants the first time and then after four days they'll get it again if this new emails, so it doesn't spam whoever sending you emails too, because that can't that's not good for your account eater. Ok. So I would have office is off at the moment. Let's turn it on. Okay. So the first day I'm on holidays, which will be a long time from now would coronavirus. But let's say I'm taking the weekend off. I'm going to be away from Friday. And the last day will be the Sunday. Okay. And I can actually send it the human ready. I'm away. Tanks, but I'm just gonna put anything in here out of office. Cool. And I can say only send the responses people to my contacts, but I'm just going to say send it to anyone. When you click save changes are auto responder is setup. Okay. Now it's setup for that weekend. Okay, So it won't happen at the moment. But let me go back into Settings and set the first day for today. Okay. Look at this yellow bar to top. It's very, very useful this way. It doesn't helps us, so we don't forget to turn it off later. We have it set to, I'm away and you can actually click end now. So you will stop sending older responders to people. Or you can go to the settings and, you know, configured a settings for whatever you'd like. So this is really cool here. If I click end now, it's off. Look at this out of office reply off. So switched off. So it's really, really cool. This is a great tool, okay, I would highly recommend using that if you're going abroad and you want to or holidays are out of office for any reason to give people a heads up instead of getting back to them when you're back in the office or back to work. Oh, sorry, I got back to too late. All of this, you know, this is a really cool tool. Okay, cool. In the next video we're gonna look at some canned responses. So I look forward to seeing you in the next video. 16. Lecture 15 Create Canned Response emails using Gmail Templates: Hey there and welcome back. So in this video, we're going to have a look at the candid responses functionality in Gmail using Gmail templates. So this is really cool if, let's say you're working with Gmail and you have the same I don't know, the same few emails that you kind of use all the time where you kind of work from all the time. Their templates that you Eddas depending on the scenario, but they're generally the same. I mean, instead of copying and pasting that email from an old email and using it again, we can create a template. So when you go to create an email, it just pops in this template and you can edit it as you wish before you send it. So it's really, really cool. I found it so useful when I was working in support. And I'm so happy that they included in the in the official settings or plugins for us. Anyway, a mumbling Not so let's go to the gear icon on the top right to begin this. And we will click See All Settings. So hover along the top tabs and go to advanced. Now in advanced, we have some all cools off here going on. What I would recommend is the templates. So turn frequent messages into templates to save time, templates can be created and inserted through the More options menu in the compose toolbar. And you can also create automatic replies using templates. So it's excellent. Let's click Enable and always save your changes. Ok. So it needs to read all the page. Cool. And what we can do now is when you click compose, okay? And I'm going to write an email going Hi. This is a template that I will always use almost all the time. This is so helpful. Okay, so there we go. Hi, this is my template. Now if I hover down here to the three dots and look at this Templates option. I can hovering here. There's no templates at the moment, but I can save this draft as a template. Follow this nice and slowly, and then go save as new template. So I'm saving my current email as a new templates. My first template. Okay, I'm going to click Save. And it saved. Now I'm actually just gonna completely delete this email. Okay, so it's gone. Now, that's only a very small email for me. You know, what you can do is create a quite large templates and work with them, you know? And I mean, if you have a huge email, this is gonna save you so much time. Now instead of writing it all out again, let's go through the three dots. Go to templates. And it says insert templates. And that's the template I had. I gave it the name, my first template. Let's click on that. And it's after inserting the exact email okay. That I've just I've just created a minute ago. Now, notice one thing. It's after putting the signature in twice. So we have a conflict of settings going on here. So this is something we need to be aware of when we create our templates. Every new email we create, it puts a signature on, but our template already had a signature. So maybe we should do something like this. Delete all the signatures, go to templates, save draft. And what we can do is we can actually overwrite the existing template. So I'm going to click on this. Do you wish to overwrite it? Yes, I do. Now let's delete this completely inside from fresh. I'm gonna click compose. I'm going to see it, it, it creates a signature every time we create a new email because we set that up or four. Remember, in the signature video, if I go to the three dots, go to template and insert my first template. Now we don't have a double signature because the template is literally this. So that's your workaround, okay. To avoid the duplicate signatures, if you don't mind. I mean, it's just as easy to just delete one of the signatures and remove it. But this way if you have some whitespace, it's fine. You can just set it up, you know, make it nice and tidy and it's much easier that way. Not this could be a huge list of things. You know, you can be sending someone advice on something and maybe steps on how to fix something. And you write the email once and save it as a template. And you can save many things as template. I mean, you can have lots of them. Let's just go crazy. That's just put in Lodz repeating sentences here, okay? Okay, so all of this is technically a template. Let's go to the three dots. Template, save, draft, save as new template, new template, and we'll just call this click Save. Okay, that's fine. So I'm gonna delete this. Let's say I sent that email, I did what I needed to do. Go to compose. Click on your email. Let's have a look, see new templates. Click on this. Boom, it's right there. So that's a really, really useful tool. Okay? That's something that you might find very, very useful if you're sending the same email again and again, a huge, huge time-saver. So I hope that's helpful. I only have a few videos next left on this course. I'm going to look into things like sending as and multiple inboxes and such. So we're almost to the end. You're almost there. You're doing a great job so far. So I look forward to seeing you in the next video. 17. Lecture 16 SEND AS functionality = really cool: Hey there and welcome back. So on this video we're going to have a look at the send as functionality, send as it's called. And this is a really, really useful if you have lots of email addresses and you don't want to keep flicking sure. Accounts to send the email is a different one or forwarded and all that kind of crazy stuff. Basically, this functionality allows you to send or reply to an email under the alias of another address. So worst currently signed in as Kevin uses email at gmail.com. And if someone sends an email to this account, I can reply with this. So this will show up as replying to it, of course, because it was sent to this address. But I can allow this Gmail account to use another email address to show as the reply and address. So that's what the sender does functionality does. And it's really, really cool if you've lots of human addresses. Ok, so let's jump right in. We need to start by going to, of course, the settings page. We go to C, All Settings. We go to the accounts and import. Ok and scroll down here. And we have send mail as okay, so use Gmail to send email from your other email addresses. Pretty cool. Now we're just going to set this up. I use an email address in another course recently that I created for Google Calendar. So I'm going to use an email address called Kevin uses Calendar at gmail.com as my extra address, just as an example. Okay, so I'm going to click Add another email address. Okay, I'm gonna call this one Kevin Keller, Kevin calendar. And the email address is going to be Kevin uses Calendar, gmail.com. Now this email address needs to be one that you own, that you have access to. You can receive emails. You can't just use someone else's email address because that's spoofing. That wouldn't be right. So let's say you have another email address and you'll want to put them all in one kind of place, or at least send emails using this as descent address. Okay, I'm going to leave treatise alias on and I'm gonna go to the next step. Now it's telling me before you can send emails as this, you need to verify you own that address. So to perform the verification, click send verification. They'll send an email and then you have to complete the verification there. Okay. Now it says an email confirmation code was sent to Azure email address due to following Click on us or enter and verify the confirmation cold. Okay. Now it's after adding this here. So it's unverified. We need to verify it. What I'm gonna do is I'm going to just sign into another account. Okay. Kevin uses gmail.com. So bear with me. I sign in. So this is the other email addresses I have. And look at this. I have Gmail conformation. Send mail as this. So you have requested to add this to your Gmail account. And do you see this confirmation code? I'm gonna copy that code. I'm going to go back and I'm going to enter it here and click verify for my other window. So that should work. And there we go. Now it's gone from unverified to fully verified. Okay, see how cool that is. So let's, let's see how it works. I'm going to click compose. I'm going to send it to myself, of course. But look at the from address. It's coming up with a little drop-down menu. I can send it from another email address. I'm going to call a test and I'm going to send that. So I just sent an email to myself. And it's from Kevin calendar. Even though I centered in the Kevin email, you want the Kevin use ZMapp. Look at this. Kevin uses Calendar team at LA calm. But I didn't send it. I sent it from this one. So it's really, really, really cool. When I click reply, I have the option to reply to it in Bodie as well. So this helps with some companies who have, do you know, some companies that use Gmail for work, they might have info at their business.com or hello or contact at their business.com. And then maybe John at their business icon, they can add all of these accounts in one Gmail account if you know what I mean, and then send and reply according to which one they want to use. So it's very cool that way. This is a really cool functionality that combined with templates and you are rock and enrolling. You own the world. Okay? So that's everything for now regarding Sanders. I hope that made sense and I hope that becomes very helpful for you. I'm just going to have maybe one more video on inboxes. So I look forward to seeing you shortly. 18. Lecture 17 Multiple Inboxes : Hey there and welcome back. So in this video, we're going to look at having a multiple inbox setup. And this is one of the last videos in this course. So I hope you've had great fun so far learning all about Gmail. And I hope I didn't get too boring for you. And I hope you learned a lot more than you knew before. So okay, let's jump right in by multiple inboxes. Currently, I'm looking at an inbox here. I've got my inbox on the left. See just labeled inbox, and I've got four emails. Now, multiple inboxes allow us to have maybe two of these on the same screen. So let's see how we can do that. Go to our settings icon. Scroll down to inbox type. Have a look at this. Currently it's default, does lots of different options here you can play with. So important emails come first. Unread emails come first looked after splitting the own red section with the red section. So it's after taking them all out. Start emails come first. So if there's any sturdy millstone and appear first and this one and then the rest here. Priority inbox and multiple inboxes. And this one allows you to customize, okay, so I can click customize. And I have to inboxes. So at the start it says Start. And section two is drafts. So I can actually just go IS inbox. So what this is saying is any email that is start or any email that has label, they should work with label inbox will appear in this way and we can actually give them names, starred emails. So say this normal, okay, and let's go down and save changes. So have a look at this. Normal. We have here, we have start. Now, we can't really see that. But there's a this is a drop-down. But it's not showing me anything because we don't have any started emails until I do this. I'm just have to start an email. I'm going to reload the page. And we should have things starting to show. And there is all o so it's just loading still. And it's done. Oh, sore. Start email. There's something wrong with her. Start email. Ok. Let's have a look at that. Oh, hold on. Demons, I'll start starting letter email. Why didn't that work? Let's go here and back. Okay. Let's refresh. We'll just try that one more time. Didn't save my start email. There we go. Just took a little while. So I've got three little folders here. I've got our inbox, which is everything. I've got normal, which is also our inbox again, which is everything. And start email. So everything that comes in standard email, you might just find when you go to the settings that these multiple inboxes, Some of these are working just fine. You know, start first on breadth-first is extremely popular. So it puts any unread emails first and the rest later. So that might be something you can use, but you can also leave it set to the default. So that's kind of a different ways to set up your inbox to make things a bit more easily readable. And remember, you can also customize. So there's lots of things you can do when it customizes your inbox, okay? And you can do some cool stuff. You can. So above the inbox below, you can change the position of where these are. Reading pains, markers, all that kinda stuff. Okay, so it's cool. There's a lot to play with here. So I would advise jumping in, mess around and having some fun in here, because this really depends on what you want to do for your inbox. Okay? So I'm just going to jump back. I'm gonna go here. I'm gonna go on read first because that makes more sense to me. Cool, nice and handy and you can collapse those as well. Excellent. So that's really the end of the course at this stage. So I really hope that you've had a lot of fun and you've learned a lot. And I just would like to say, whoa, this was supposed to be a bit smoother. Thanks a million for taking the course. And I really hope you learned a lot from this. I hope that if you were just looked, reviewing your Gmail knowledge that you've got everything you needed. If you were just learning she met for the first time, you know, I know a lot of people are going to school, back to school now and teachers and students are using Gmail for education where, you know, it's, it's, it's a school email address, but when you login, it looks just like Gmail. So it will look like this. All the same settings can work in that as well. I hope you are more confident using the tool now and you'll become more productive. I just like to say, practice makes perfect. So keep practicing with this tool and you'll have a lot of fun with this tool. I think Gmail is just the best email provider out there. I just I have never had a better experience with organizing emails and working with emails. If you have any questions, please feel free to leave it in the discussion section. And of course, if you'd like to leave a review, I'd be delighted to. I'm probably going to wrap up with one more video where I talked to the camera. So if you want to just hold on a couple of seconds, are probably just end up repeating what I'm saying right now. So I look forward to seeing you soon and thank you so much. 19. Course Conclusion: So there you go. That's everything you need to know about Gmail 20-20. I hope you enjoyed the course and it was a lot of fun and it making this course. I've been using G-mail for a long time. So it's great to give you some tips and tricks on what I do to make my life more productive, whether it's work or just personal use. But I hope you find Gmail more useful now, and I hope you consider it as a tool that you use in your day-to-day life as well. If you have any feedback regarding the course, please feel free to leave a review. I'd love to hear from you. And if you enjoyed the course, then please let me know as well. And that'll be grace because the reason I make these is I get such, I get positive feedback sometimes, but if there's something you think I could fix as well for future students, please let me know as well, and I'd like to improve the course as much as possible. So thank you so much again, a hope that covered everything you're looking for in this course. And if you'd like to look at some other courses on Google products, then feel free to check out my profile. I've got a few courses up now about Google, Classroom, Chrome. I've got it, I've got a handful of their going on, so and I'm constantly making more as well. So please feel free to check out those videos if you enjoyed this one. And I hope you have a great day and a great week and a great time. Okay, so best of luck and see you soon.