Getting Started With Todoist | Carl Pullein | Skillshare
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15 Lessons (1h 2m)
    • 1. Welcome

    • 2. User Interface Overview

    • 3. Creating Projects

    • 4. Moving tasks to projects

    • 5. Adding dates to tasks

    • 6. Adding tasks (Desktop)

    • 7. Adding tasks (Mobile device)

    • 8. Using Flags

    • 9. Using Quick Search

    • 10. Settings

    • 11. Premium Features

    • 12. Labels

    • 13. Filters

    • 14. Organising as a Student [Case Study

    • 15. And finally...

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About This Class

Become better organised and more productive with one of the best productivity applications.

Todoist is a simple to use, powerful to-do list manager available for all your digital devices. This course will show you how to set it up, use it and get the most out of it.

Join millions of people today using Todoist. The top-ranked productivity app that helps millions of people organise life. Todoist keeps track of all your tasks, projects, and goals in one beautifully simple place. It syncs across all your devices and integrates with all your favourite apps. For people who need less chaos and more peace-of-mind.

You can download Todoist from your app store of choice or find it right here

Let's get started.

Meet Your Teacher

Teacher Profile Image

Carl Pullein

I help people to create successful lives.


I was educated in the United Kingdom, graduating from Leeds Metropolitan University with a Bachelors degree in law. 

After finishing my legal studies I spent a brief time working in a law firm before moving to Korea to teach English to adults in 2002. 

During my time in Korea, I have developed and implemented BCM Language Institute's revolutionary business English Programme, First Class Business.  I have also designed and written numerous courses specifically for the Korean business professional as well as authoring the book "Story Presentation" which was published in Korea in 2011.

Today, I run my own communications company, Fandcorp English Solutions, specialising in international communication through presenting and writing... See full profile

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1. Welcome: Hello, My name is Carl Pelline on Dwell Comm to this beginner's guide to setting up to do ist Now . First of all, let me congratulate you on downloading or and signing up for it to do ist account to do ist is, in my opinion, the best to do list manager out there Not only is its user interface beautiful on simple, but that is at the core. What to do? It is it's simple and yet it still has a lot of powerful features that you will want to use once you get to know how to use it. Now the key with to do ist is start simple. You don't need to create a complex system straight away. All you need to do is learn how to use the basics. Now, when you use, start learning to use how the basics you will start experiencing the power off. What to do is conducive for you. So this course is all about getting you set up. It's a very, very basic course. I'm not going to go into a lot of the details of to do it because I have a YouTube channel with over 200 videos on there, which will go into a lot more of the power features when you already this course is essentially an on boarding course to get you started on. I hope that in the future you are going to get a lot of value from to do is and it's gonna help you to become much better organized and more productive. OK, so let's get straight into it with the first lesson on to do list. 2. User Interface Overview: Okay, So when you first open up, your to do is after you've gone through the welcome screen and set up a few little things, you gets a few little tips. Unfortunately, I've already gone past that, and I cannot return to it. But once you get into a to do list, this is what you are going to see. And in this first lesson, what? I wanted to just go through some of the things just the basic things that you will have a soon as you open up to do list. No, over the top. Here, you have the to do list logo. Now, this to do its logo will always return you back to the Today view. Now, you can change that in settings, and we'll do that in a later lesson. But right now, from the moment you open up to do it for the first time, whenever you want to get back to your today view, all you have to do is hit the to do list logo in the top left corner right here in the middle. Here we have quick find. Now, I have no test in here, so there's nothing to find but you can actually tap in there, and you can start looking for your task used by keywords, projects, etcetera. So that's a wonderful little quick way of getting to something that you might be looking for. Over here. We have a quick ad task so you can just hit the plus to hit the tasks so I can hit. Plus on a quick ad task will come up and you can add in whatever you want. There, over here is something cold comma, and I'm going to do a separate lesson on comma. This is just a way to keep you motivated on getting your task completed each day. But we will go into that a little bit more detail in a later lesson. Over here we have the notification window. Obviously, I've done nothing because this is a brand new account, so there's nothing in there now. But if you get an update to the application or anything like that, or even if you are sharing a project with somebody, this is where you'll get notified. And finally we have settings on. You can go into here and you can change all sorts of things again will come into that in a later listen. So going down the left hand side here, what we have is the inbox. Now your inbox is for collecting stuff. You collect all your ideas, you can collect everything you want. Anything that comes to mind you can cut. Collect those into here on to collect them. All you have to do is click on a task and I could type in. This is a new task. Andi hit the task and it will automatically take you down to the next one. So if I type in here, this is another new tusk and I could just hit the return key and it's going to do the same thing so you can do a number of ways that you can add in those tusks when they come in here . Now, T click offer task Auto complete does alive due to the the task here on. Done. Okay, so that's done. Now your today view down here, it will list all the tasks that you have for today. So all the tasks that you have assigned with a date for today they will all appear in this today view Now, the next seven days view is great because this gives you an idea of what's coming up So you can see here. I've obviously got no test in here, but this is gonna give me the next seven day so I can check in there when I do. At the end of the day, if I want to see what's coming up tomorrow, for example, I can just go into this next seven days and see what's coming up tomorrow. The next one is the project's window. Now the projects window is great because this is where you keep all your projects organized now for some people, they don't work in projects. And that could just be something as simple as creating a work project on a home project. It's entirely up to you how you want to set that up, and then in the next lesson, actually, we will go into doing the projects. And finally we have a project that to do is has already created for you, and that's right here on. This is a great way to get you started. So if this video, if you want to get more information than this video gives you, then you can just go into this welcome one here. So let's just have a look at what we get within a project. Now, if you're using the free version, you're you're not able to share with other people. But if I click on that, I can actually send this on share to other people. But I'm not. This is just a free account, so we're not going to do that just yet. That's more of an advanced level thing. So what we got here is I've got welcome. Let's get you started on. If you notice here, there's no check Coffee If I just tap into here. Andi, look at this. So we've got, like, a little update right here that to do this is giving You can remove this. No problem at all. So create too great. A new test just hit the plus, which is up here. Or you can just hit the cuchi we do there on bang. Quick entry will come in on. We can schedule a task. Onda. We can actually drag and indented test. So I condense this one, for example Destroyer, I get across and we can move troops. Aiken Dura get across It conjugate gross and so on its just drag this phone this Now that's underneath this task here. So we got two of them in now, so you can do all sorts of things like that if you wish. So this is where your projects. Now, the thing is, if you notice here, what happened is to do it has linked these two Web pages where you can get extra help. So what would be worth doing is just keeping this around for now because this will be a help when you first start. Wouldn't you get more comfortable with to do ist? Then you can probably delete that project. But for now, I would keep it in there just to keep you on track in case you need any questions. But hopefully this course will give you everything you need to know. Now, you can add a project by hitting this button here and will come into that in a moment on. Then we have labels and filters. Now, these are premium user features. So for now, we're not gonna deal with those. But really, what this course is all about is just getting you started with to do it. So there's the overview of what you get with the Web version. Now, when you're setting up to do ist, I strongly recommend you either use the desktop app, which you can download from from the APP store, I think, or certainly from the yes you can download from from your various app stores where the using windows or apple? Andi. If not, if you can't do that because you're putting this on your work computer, then you can use the Web version, which is what I'm using here. Okay, so let's move on into the next lesson where we'll do setting up the basic projects. 3. Creating Projects: Okay, So what we're going to do is we're going to focus ourselves in on this area here, which is projects. Now, when we're setting up projects, the easiest way to get yourself started is just to create two simple projects. Well, do isn't gonna hit this ad project button here, So click on that and I'm going to call the first project work. And what I'm going to do is I'm gonna add a color label off red. So if you hit the color buttons the dot to the left off the project, you can actually create any of these colors, whichever you prefer. I'm going to call mine work, and I'm going to give that read. I'm gonna create a second project. Now I can hit add project, which is a quick way of doing it. Or I can now go to the three dots of the side, another project below so I can add add project below on. What that's gonna do is it's going to retain the colored label, which is not necessarily what I want to do, because I'm going to create a second project. I'm gonna call this one home on. You can call these personal if you wish and call your work project. Uh, professional is entirely of do what you call these projects on. What I've done is I've given that a color blue, so I'm gonna at that project on now, I have two projects now. That means I've also got the welcome project, which I don't want to delete just yet. If you're starting out with to do it, you don't want to delete that because that's gonna give you additional information if you suddenly think, Oh, how do I do? So what I'm gonna do now is I'm gonna drank that into my home project. Now what I do is I'm gonna drag it underneath and slightly to the right, as you can see here, and that's gonna disappear. So where's it go? Well, now you can see is actually come up underneath my home project. All I have to do to edit that give it the right color, which I want to change. The great Blue is hit the three dunks at the side edits project, which is 1/3 1 down on. I can now click on that. I'm gonna give it the blue color and I'm gonna save. So now I can open and close that and I can still just have the two projects showing up in my projects window. This helps to keep things nice on tidy. So what we're gonna do is let's just imagine now that I want to create a project under my home folder is what I like to call these folders that technically their projects. But I'm gonna call it a folder on what I want to do is create a project for this year's summer holiday. So we go to the side, and now there's a couple of ways I can add a project. But this is the long way round of doing it. When I prefer to do is now that I have the welcome one in here, I'm gonna hit the three dots at the side and I'm gonna use add project below. And now all I have to do is type in 2019 summer holiday, gonna be a to spell holiday. So that's now in on what you'll notice is because I used the three dots to God project below. It retains the color dots. It just stays a step. I don't have to change that. So I now have two projects in my home folder. Andi, that's absolutely fantastic. They're nice and organized. And for once, I can just close that one on. I don't see them now. Two other task within a project. We just highlight the project like I've done here. So I've highlighted that project. Andi, I can now just hit at task, so talk to partner about where she will move there. I like to go this year. Okay, So I'm gonna add that tusk. So now I've got a task in my summer holiday folder on Project. So what I can actually do now is just a task like boom, boom, a bomb. I could just brainstorm if you like, and just add tasks in there. This is a really, really quick way off, like getting the task that you want inside that project. Now, before we finish this lesson when I want to do is I want to show you that you can actually reorder your project. So the welcome project that to do it gave us I can I would prefer to have that underneath because the summer holiday is my main project. That I'm holding that now. One thing before we do finish this lesson is what you notice is the number of tasks that are inside each project are linked on the side on that close, that is now going to show the number here. And that's one thing that you can do when you're setting up your projects. Okay, so that's simple drink. Just get your project set up on as they say when you're starting with To do is I would just recommend you start with the work on the home project on, then go from there. In the next lesson, I'm gonna show you a couple of ways that you can use Teoh, get your tasks from your in box into your projects. 4. Moving tasks to projects: Okay, So imagine that we've been having a busy day today, and we've collected these four tasks into our in box. Now, question is, what do we do with them? How do we get them into the projects that we have assigned? Or how do we create projects from Tusk that we've actually collected? So if we look at the type of test we've got here, we've definitely got three project tasks are three test here. That relates to a project we already have from the previous lesson. We set up our 2000 and 19 summer holiday, so we have three tests here that are related to that particular project. And we have one task here that's not related to that project. So there are several ways that you can actually get these tests into your holiday project. Now, the 1st 1 it will be, quite simply, just be able to pick drug it from the drug handle on just drag it into your summer holiday . Now you'll see that I've got booked flights for be tha in that project. Um, but that isn't the only way that you can get your tusk into the project another way. You can do it is if you hit the actual project itself on you create and you could put the Husky that will bring up your project list. Now, at the moment, this obviously is a very short list. We don't have many projects. And sometimes when you got like many, many projects, this list could be very long. So all I would need to do is if I type two that's going to bring in the 2019 summer holiday so I could just hit return. That's added the task I can hit safe on the final way off. Doing this would be to just type in of the first. I should say the final way of doing this is I've only got one task related to this now. But if I hit shift, if I hold the shift key and tap that button that those three buttons So the six things there, what I could do now is I could select multiple tasso and can't select these two and move them to my summer holiday. As it happens, I'm not actually the key card is nothing to do with my holiday, so I can now move to a project to appear. You'll see that I have a number of issues. Now. I'm gonna go through this in another lesson. But for now, what I can do is move to project. Hit that again. I can type in the two. It brings up 2019. Hit that. And boom, that is there. Those tarts have now gone into my summer holiday on DSO that he's basically how you can move test from your inbox to your projects. However, we have one here, get a nuke Eke out from page are that is an obviously not related to my holiday. So what I could do. And in this case, what I would do is I would just drag that to my work folder Boom that's gone into my work folder on that is now completed. I have just processed my inbox, and that's essentially how you get your tasks straight into to do ist project on. It is a really good way of doing it. If you leave your task in your inbox, your inbox is very quickly going to become overwhelming. What you need to be doing is you need to be actually putting your task into projects so that you can work directly from those. Now, in the next lesson, I'm going to show you now how you can add dates to these tasks so that they come up in your today view when you need to see them, So join me in the next lesson. 5. Adding dates to tasks: Okay, So now that we've got a few tests into our to do is the question is, how do we get them to come up in our today view? Right. So what we're gonna do is we're gonna go through a number of our projects. We've got the two projects. Well, kind off. So what we're gonna do is going to do with the 1st 1 here, get new key card from Hey, child, the question is, when do I want to do this? Now, if I click in the schedule box over here on the right, that's gonna give me our date picker. Now, this is a really, really good date picker. So today's Thursday, so I'm gonna hit. That is gonna come up today, so I'm gonna have that one coming in today. I just tap on that today button right there that's going to give me the 11th of July, which is the date that we're recording this and I'm going to save that will. You see now is in my today view, I've now got gets new key card from a job that comes up. He also tells us the project that this is related to on, as I mentioned when we did setting up your projects. Now it gives me the color. So it's given me the color red right here, and I can see that at the site and its now at the moment, obviously we only have one Taschen that doesn't really matter. But if you have, like 10 or 20 times in, there is actually very nice to see whether what work, what tussle related to your work and what tasks are related to your home or personal life that's going to our summer holiday here because we're in other ways. Off are being dates to our tusk. So what we got one here is talk to partner about where she would like to go this year. Let's say I want to do that today. So I need to do is in the box the actual task boxes I can type in today on you'll see that what's happened is this is now highlighted as red, so that means the date has now been assigned. If I hit save there, that's going to come up today and you see that now I have a task already included in there , so that's come up 2019 summer holiday has now come into my, uh, to debut. Let's go back to this one. Now, let's say that with this one here book flights for a B tha If I type in tomorrow, that's going to come up as tomorrow. Now, let's just imagine that that isn't exactly what I want. Let's just say that book flights for a be there tomorrow ease the actual task name. All I have to do is click on the actual tasks that the date like that and it will go back to a normal dates of book flights for a beef that tomorrow. But technically, you don't really need to do that. But that's just a quick tip for you. If you want to do it that way, I'm just gonna add that one in. I'm going to say that goal that one tomorrow so I don't actually need tomorrow in there, so I'm gonna remove that book flights for a B. Tha comes up on the 12th of July, so I'm gonna say it save on that one. But as you can see, what happens is that hasn't come up for today. But if I go into my next seven days. I have the to test that I have a sign for today. Andi, I have now my book flights for beef that tomorrow That's already in there. Let's go back into my summer holiday project. Now that we got find the villa for R B the holiday. I'm gonna do that on Sunday. So again, what I could do is I can hit the schedule here, and I can move off to Sunday. But, you know, the quickest way to do that is just a typing Sunday Done, hit return. And that's now I did the date for Sunday. That is the fastest way to actually add the date and talk to the holiday about my time off from my boss. I'm gonna do that on Friday. So I contacted Friday who he was gonna do that Friday. That's come up on. What will happen is now Friday is tomorrow. I've typed in Friday. What? Look what happens? It comes up in the date field as tomorrow. Now, that's great. I've got some wonderful tests in there and we got inside the project. Got today, Tomorrow, Sunday, tomorrow. So these are not exactly ordered. Very well to get these ordered in the right way. There's a couple things you can do. You can grab the grab handles and you can move them like that. Okay, I can do that. But there is a quicker way of doing it, particularly your a lot of tests in there and the dates all over. So I've put the Sunday in between today and tomorrow. If I hit the d key on you hit the D Key de for date, that's going to organize it by date. Within the project. Now that only works in the project window. You cannot actually do that into debut, because what's the point? It's not gonna actually come up in their on dso. You know, that's not necessarily important on next seven days now. So we've got a number of task. The Vogue highlight come up in the next seven days so I can look and see how my week is going. Once I've got these test dated now, one more thing. Let's say I want to get the new key card from HR now. I couldn't do that today on at 11 a.m. Actually moving to 11 a.m. and do today at three PM Now I've added a time into this one. So it's today 11th of July, said today at 11 3 every three PM So I've said today at 11th at 3 p.m. And if I hit return , what you see is now I have a time in there. If I go to my two, Dave, you that now has come up at 1500 on the thing is something to keep in mind if you add times to your tasks due dates. What you need to remember is these will always come up at the top in there, right order. So they always come at the top off your today view the timed test. Now, generally, I don't at times because this is to do list I would at times to my conduct. But if you like to see the times in your today view that all you have to do is add the time two, your task on it will come up with a time so you can do it at that particular time. So there you go. That is how you can dates to your tasks. OK, join me in the next lesson. 6. Adding tasks (Desktop): Okay, so how do we get tasks into a to do list now? There's a different way of doing this, of course, on your mobile devices, and I will cover that in a moment or in another lesson. But let's just stay focused on the desktop application because this is, as I say, the best place to set it up. And also, this is probably where you're working from throughout the day. And as you're working, you're gonna have touched that you want to collect, and you need to be able to collect those ideas as quickly as possible. If it's difficult to collect your tasks, you will resist and you won't collect them. And then to do it isn't gonna work at its most efficient for you. So let's have a look at the various ways that you can collect tasks 1st 1 is just hit that task button on, and we can type in there. Find out if the Villa swimming pool, Uh, because that's going to be very important for a holiday. So there we go. That's one. That's one way, and then you can continue adding tasked by just hitting this. Add task another way. You can do. It is, as I mentioned when we did the user interface, which is hit the plus key. So hit the Broschi there on. Do we need holiday insurance? Uh, on a question mark, I'm gonna put that one in and again, you can just hit the return key on Boom that goes in. So that's a great way. There is two ways already off collecting task straight into your inbox. Another way to do this is to use the Q key. This is like a keyboard shortcut. Now the Cuchi works whenever you are in to do it. So if I'm working like I am now into Do is all I need to do is hit the cuchi. That's gonna break my quick, our task and I can bring that one up on Say, do we need to rent? Question Mark, I'm just gonna put that bone that one goes in. So those are three ways that you can get tusk directly into the device. And as you can see, it's very quick, very intuitive. However, there is another way. Imagine that you're working in Microsoft Word or in Google Dogs or you're working within your calendar. Whatever you're doing on. So you're not actually working inside to do is how can you quickly add a task? Well, for that, you would need to go into your preferences. Now, unfortunately, I am not in my main account, but I'm gonna show you in my main account right now. Okay, so here I am in my main account off to do ist. And of course, this looks very different from what you're seeing in the demonstration. So please ignore this one right now. What I'm gonna do is I'm gonna hit the to do list up here on the menu bar. I'm going to go into preferences. What you've got is in preferences. You will have short cuts. This is the area that you want to be looking at. So on the web version, you're not going to obviously get this. But with the APP version, this is the way to do it. What you can do is show high to dose, which is in my case, I've set it as shift command t on a quick ad task. Now this is the wood Universal. One quick ad task. So I've got shift command a That's the one I use. So if I am now, type shift command A. That's gonna bring up my quick ad test. That's that's how I use that on. That would be the way to do it. So again, if I go into my preference is here on, you can see quick test. You can record your own by just clicking on the X. But this is the version that you would use on the APP version, not the Web version. The Web version. This isn't gonna be available, but for the APP version. That's what you use. So over here we're back into our demo account now, so you can see there are actually four ways. Actually, if you include the mobile way of collecting tax theories, five ways of doing it and I will show you when we look at the mobile interface in another lesson, how to collect your task using your mobile version. But they go, that's the way to collect us. What I would strongly recommend is that you familiarize yourself with that because you don't want to be resisting collecting task because that's the whole point of this. Having an application like to do is is that you can quickly capture your tasks into to do it so that you can process them later. Okay, let's move on into the next lesson. 7. Adding tasks (Mobile device): Okay, So what we have here is the mobile interface off to dust. Now, what we need to do in order to quickly add a task here is once you have your to do is open or you have to do is hit the Husky you control, This is Tusk hit the arrow on Boom! That's gone in. But that's not all. That's just for a quick task. What I can now do ease, I can actually are. This is a task, but from there I can add a date. If I wish I can add the project. If I wish I could, I could just start typing. I can add a label. I can add a flag. Yeah, I can do pretty much anything I want using this simple task editor right here. But I'm not gonna add anything like that. So that's now being added on. Once I've added the task, I can close it and boom, there we go. We have to inboxes. However, there is something else I can do. I can actually what you want to be doing, particularly those of you using the IOS device, what you should need to do or what you should do is you should at your to do is to your share sheet. So I'm gonna go for here. You can see mine's already added The share sheet is there if he isn't there already. What you could do is click on more and you can pick to do is make sure it's turned on. This is for use these in the IOS so that if you come into something like this, let's say the U. S launches inquiry into French plan to tax tech dans What we do is hit that I want to send that to do it. I hit that bang enough. It goes on, I just hit. How did Andi Now what you'll find is when I going to do is I've got the title and it is actually linked, so I can actually just tap that and it will open up the BBC news up on Boom! There I go. I'm in the task itself, So collecting tests on your mobile device is really, really quite simple. You just need to use the plus key at the bottom and you can use that from this place and you can use that from your today view as well. You could just hit plus on. The only thing is, if you do it from today, will actually add the day's date in there, which maybe is not something you want. Okay, so that's how you get your task into your IOS on your it. That's how you at us from your mobile device. Now let's move on into the next lesson. 8. Using Flags: Okay. Now we're going to look at another feature off the free version off to twist, which is flagging. We can add flags to our tasks. Now if I go to the side here, click on the three dots we have here we have down here. Priority to do is cause it priority. Essentially, what they are is flags. And you have four flights. You've got the white flag, which doesn't show anything. This is basically a white flag test. Now we have the blue test, which is a priority three. We have a yellow task, which is priority to on. We have the red flag, which is priority one the most highest priority. Now, when you look at your today view to do ist will organize your tasks by flag. Actually, what they do first is they organize your test by test with times and then priority. So let's take a look at this one. We got one. Find out if the filler houses to import. Let's say we're going to do that today, so I'm gonna hit today since I did that today. Date, when I'm not gonna do is I'm gonna add the red flag. So we've added the red flag on While I'm at this, I'm gonna add this to the project. The 2009 summer holidays. We're gonna have that in there. I'm gonna hit safe. So that's now disappeared. I'm going to show you what happens there. Now, do we need holiday insurance? I'm gonna add the flag here. We can never do it from here, so I'm gonna have the flag yellow flag here on. I'm also gonna add today's date for that Now is going out the project on, by the way, a quick way to add the project. He's at the hash tag, which I mentioned when we're looking at assigning projects. I could just type two that's gonna hit that. And then I'm gonna hit return on that side of the project, Click again and it saved. Do we need a car rental car again? Just for the demonstration purposes. I'm going to show you this one. We're gonna do that today. So today on, that's come up for today on. What I'm gonna do is I'm going to add the flight to that which is in at the Blue flag. Okay, so we saved that. So now if I go into my to Dave you. What you will see is, as I mentioned, the timed task. The task with the time on it will always come up with the top. So that's even though that's got a priority level of four that's going to come for the top . So if I just go into the day TF on, I'm going to remove the time. Uh, I'm just gonna hit return. Now you'll see that this has dropped down to the bottom because it no longer has a time in the task. So what I've got is I've got 44 tests, right? Appear on I can actually I use thes flags. So this is my priority test today than my second priority on again if, like, for example, if I decide doing it, that's actually quite urgent. I need to find that out today. Hit the red flag and you'll see that that now moves up to the top. No, keep in mind, right at this moment in time, we are in that. Dave, you were not in a project view. Essentially, we are in what's called the Today view. If I try and move this task by grabbing the grab handles if I So if I grab the grab handles and I try and move that here, it won't go because the today view is always gonna organize by first, the timed task, the test with times, then by priority, then by project. So essentially, what you have here is a way of being out to organize your today view, just using the flags. So, for example, here, if I thought what? I'm gonna talk to my partner. So I'm gonna do that one as a blue flag that's gonna drop. Go above the white flag, Essentially. So this is one way off. Using flags within your to do It is a great way to organize your today view while you're going through your projects and you're deciding when to date things you can just create that. And speaking of dating things, I mean, bearing in mind that we have a lot of options here on the date things, and this is just a quick tip to do its uses machine learning and will create task based on what you have set up for tomorrow. So if I want to reschedule this when I can just hit the suggested tug, or I can do that. Or that obviously, today I can postpone it till tomorrow or I can postpone until next week. Now by default. Next week means Monday. Alternatively, if I hit the three dots, I get the full date picker and I can do whatever I want from here on. I can just go through the various months and set up that however way I want. You can just drag it like that, or you could just use the key to go forward. So that's just a quick way of explaining flags flags there into entirely up to you. They are part of the free version off to do ist on. That is one of the best ways that you can organize your tasks in your today view. Okay, before we move on any further, what I want to do is in the next lesson is I want to just go through to do it. Search because to do this search is really powerful, and once you start building up a lot of tasks and projects within your to do list is going to become increasingly difficult to find what you're looking for so quick find is a really good way off being able to find quickly what you want to find. I'm going to show you how to do that in the next lesson. 9. Using Quick Search: Okay, So what do we have here? We have right up here? We have a quick finances. Damn in my inbox view now. So let's just say that I want to find all the tasks related to my 2009 summer holidays. 201 type that, too. I haven't attacked that on. It will come up. So I've got priority to which will show up if I want to find my priority to. But what I'm really looking for is my 2009 summer holiday banquet that under get my actual project on by the way from one more did the last lesson I mentioned about the today view will organize your tasks by flag. Your project view doesn't so if you wanted to organize this by flight, there's two ways of doing this. You can actually just hit the peaky on when you hit the peaky P means priority that's gonna organize by priority. That's a quick way of doing it on again. While we're in the project view, you can hit the d key on that will organize by date. So just a quick a quick tip there for you for organizing your project view But this does not remember. This does not work in your today view or indeed, the next seven. Dave you, obviously, because they are set slightly differently. Okay, so that's one way A quick fight. Now the other one is we can actually do by priority. Now you can save yourself some time. Here you can just type p one. Um, that's not going to show anything. But again, if I just type Peca's P is coming up is Priority one. So I can hit the P one there and it will show all the tests that I have that are related to p one. So what you can do is now, I can tell, is going to debut. So I've got all these and here's we've got some blue fax gotten orange flagging. We got no flag. If let's just say I wanted to see only my priority. One tasks. All I have to do is typing Today. We should give it today. The ampersand Andi p. One hit Return on. That is only going to show me the tusk that are showing up today, and that's a really quick way of getting your priorities in there. So you can play around a little bit with the quick find to get some really quick ways off doing it. And this will also do finds tax by by keywords so I could put I know we've got swimming pool, so that's put swimming pool. Um on. There we go. It comes up straight over the top. Find out if the villa has a swim pool, so any test relate with swimming in it. He's going to come up with that particular tax so you can find things. Whatever you want, however you want using the quick find. It's just a really, really good way and a quick way when you start getting a little test at the moment. In this particular example, we don't have many tests that we wouldn't s I have that much need for the quick fine. But for those of you curious about the quick fan, it is a wonderful and it is super super fast on well worth getting into the habit of using when you're looking for specific things. OK, that's it for this lesson. 10. Settings: okay before we move any further, when I want to do is to go into your settings menu because there's a few things that you can change within your settings. That's his hit settings that onda we have your account details are all here. That's fine. But that's moving to the more important one, which is the general account. So we've got you can set your language. You can actually set the start page, which means that you can actually use priorities. Your site start page the next seven days is your start page, whatever you do. So that means every time you open up to do ist, it's going to open up at that particular pay. So let's just start page Smart date recognition. If you don't like the fact that to do list is looking for the dates, you can turn that off by just sitting in bed. Going into there. You can also accept invites of this city for the people sharing projects. With you, you can set your date and time on. You can set your start of week, and you can change that. However way you wish you can. Also get to do is to send you an email every morning with all the task force today, which is actually really useful. You can also say set up the newsletter, which doesn't come that often. I have noticed that and you get tips and tricks on. So those are the things that you can do now the one that most people really, really, really want set up to do. It is the theme. So we hit the theme. Now the theme. Some of these are for the ones with stars. I should say what we call the premium user versions. If you have a premium account, you can get these additional covers, but you can have tangerine. That to do is read as I call it. You can have great black and gray or you're going to doubt mode if you hit the dark mode. So I'm gonna hit out there when a close and you'll see that what happens is to do is now goes into arc mode. Actually, to do it looks really, really good in dot mode. I've always particularly liked that view. Let's go back into settings on. I'm gonna go away from that, go back into theme so you can choose as a non premium user, you can use tangerine neutral dark noir tangerines Actually, quite a good color. I've always liked that one. If it closed that, you can see that now. Everything has changed the tangerine color up of the top on the accents within two due east , uh, in, uh, tangerine. So we can go back to my settings on. I'm gonna go back to my read. So now you've got another version here. Resources says think sink theme. If you want your theme to be synchronized across all your devices, you can turn that on. Or if you just wanted on certain devices, you can turn it off. It's entirely up to you. Now that's going to comma. Comma is something that you may or may not want to use now, basically, comma, it means that you can stay motivated. Accountable we to do is earn points for completing tasks. And a lot of people do use this. Now we have a daily gold here off its defaulted it set at five. But you can change that to as many as you want. I basically want to do it is doing is you're kind of competing with yourself, so you've got to get those five towers completed each day. Now you contest that days after that. Saturday and Sunday, obviously, is the more common one on. If you go on vacation, you can actually turn that on or off. This is not necessary that important in terms of your overall productivity. But it is a fun way off. Keeping up to date with the various things that you want. It's competing with yourself is I find it quite useful on notifications. You can have all these notifications turned on or off on integrations would be for any things like your Google calendar if you wanted to get that connected. And you can actually connect various other things in to do ist if you wish. Okay, so that's just a quick overview off your settings. As I say, most people are quite happy to leave things as they are. But if you want to go and play in that, you can certainly play around with the theme that is very, very useful. I just wanted to give you an update on how to use the different functions within your settings 11. Premium Features: right. Okay. Now, before we move on, when I have covered so far in this course, are the basic features off to do. It's the features that we all get, whether you using the free version or whether you're using the premium version. Now, the next two lessons are vague, basically the premium user features. If you're only using the basic account. And to be honest with you, the basic account can do a lot off stuff. But the next two parts labels Andi filters. Those are the premium user accounts Now I find that most people, once they get using to do, is then they start building up a list of projects that they want to work with. They soon start transitioning over to the premium account anyway, because it just adds that little extra functionality and does help me to sort things a little bit more better so that you can focus in on the work that really matters to you. But if you don't ever want to go to the premium version, that's fine by me. Then you can skip the next two lessons, but well done so far for getting to this part of the course so hopefully you've learned a lot so far. I hope that you're really excited about to do is come due for you. And now for those that little icing on the cake, the next two lessons Let's go into them right now. 12. Labels: Okay, Now we're moving into the premium account version off to do ist now. What? That does it in addition to what you already have is it actually gives you label. So I'm going to close up these projects now. For those of you wondering what has changed, what has actually changed is that I am now using a different demo account. So please don't get confused. This is exactly the same application it is to do ist. But in this particular case, what we're doing is I'm showing you from a different account so that I can show you labels because this account is set up for premium users. Okay, so the main difference is that once you have a premium account, these two essentially, these two features coming to play, there are a couple of other things. Like if we go into settings, I can show you that. Now, if I go into settings, I have going to my theme. I now have all these options open to me so I can choose, for example, blueberry on that will now change to blue. Andi, I have this new, different color, but that's one of the features that you get with the premium version, but I don't want to confuse you too much, so I'm going to go back to do is read so that we they go back to that one. So I don't want to confuse anybody. So I'm gonna move back to To do is write, but essentially, what we now have these labels now, when I've done here is I've only got some labels set up. Now, if we just go down here and have a look even zoom in a little bit. I have things like communications that this would be for email. This would be like text messaging. Telephone calls would have you. You can actually have a separate one for calls if you wish or email if you wish. And I got things like labels are essentially labels. Comes from David Islands getting things done book. And in that book, he calls those contacts so office. So, for example, click on that. These are all the tests that would I would need to be I have to do in the office. He's a test that I have to do at home on online. I've got, you know, things that I would like to do online on my calls. I can check in with various team members, for example, that I have here. So that's essentially what our labels are used for. What I'm gonna do is I'm going to go into a project. Let's take my summer vacation project. So going to their summer holiday on what you see is I have a list attacks here that do not have labels. So the way to add a label is is a couple of ways I can do this by going at, and it's going to give me a list off the labels that I want to add. Now I think I already have one. I have one for wife unless you imagine that in this case my wife's name is Nicholas. I could just tap that. That's gonna add wife Andi. I might want to do that one at home so I could type in hope. There's another way of doing it. Hit return. Now you wondering. Well, what's the point of that? Well, the beautiful ease means that now let's imagine that I'm talking with Nikola. Andi, I think, Oh, yeah, while I'm here that maybe some other things, So I can hit that and show enough. There is a list of other things that I've got to talk to my wife about right here in the list. So it does help me to filter down the kind of tusk that I may want. Let's just go back into my summer holiday, another one that you could do the book flights What? Maybe that I could do that online. So online. Yeah, there we go. In Taccone Online, I once again, while I'm online, I can tap on that and I can see all the other things related to my online test. So it's a way of being out of group your tasks together. And that's essentially how your labels work. Now, let's just imagine that I've got one review hotels I was going to create one at, um, home office. Now I know I do not have, um oops, nous. I do not have ah safe. I know. Quite study. It's a very British term. I do not have a label called Study. All I have to do now is just tap that, and now it's created a label called Study Now. Obviously, that's the first time I've used that so I don't need to do that I don't need. There's nothing else in that list. But that's essentially why you may want to use labels. They really good way of filtering down things that you may want to get set up at a later date on. You can just group or the tasks together. So essentially, that's what you do with labels. Labels are really, really useful, particularly when we move into the next lesson, which is about filters and filters are incredibly powerful. I'm just gonna give you a quick overview of filters in the next lesson. 13. Filters: Okay, so we're going to move into the final part now. We're going to go into the filters now. For me, the filters are incredibly powerful. I don't have any field to set up yet, so they start a simple filter on I'm gonna put today on Bond. We're gonna call this one today's priorities. Okay, So what I'm gonna do is I'm gonna go to the query now you need to be able to use. You need to go for the you need to right your filters in a particular way. So what they're doing today, and then the emphasis on like we did when I showed you the quick search on P one, I'm gonna add the filter. So now that gives me today and p one now. We've got nothing in that. So what I'm gonna do is there's no p one, so I'm reducing change that to a P one flag, and then we'll go back down to my filters on today and p one. And sure enough that he's showing. So that's going to show me the priority that I have set for today. And it's a quick way off getting into that now. One of the best things about it is you can now go to the three dots of the side and you can add that to favor us. So now that comes up at the top. Today's priorities and I can hit that as a kind off workflow. So it's a really, really quick way off getting to the things that you want to do. And you can have all sorts of filters here so I could talk. I could create again that today Andi wife, for example, on again I will. I need to do Easter typing today, Aunt. Now what we have to do is we have to use the at sign, which is at on then wife and I can hit. Don't now. There's nothing in there at the moment, so I'm gonna go to my labels and we'll go find the wife. Find the wife. I'm gonna add this today's date on this one for today, so that's now in as today's. I'll close my label on what I do today and wife and sure enough, I've got the test that I want to create. Now you can get through today and boss, you can create any off those tasks that you want. But there are other things that you could do. You could put something like next five days Priorities. So, for example, so what I could do is five days Andi p one. So what's happened now is all the task that I've assigned as a priority will come up so I can see over the next five days which tuhs I have created as priorities now so many things that you could do with filters on. I could go on forever on this. But Evernote evident to do it has a wonderful website which gives you all the details that you want. And if I just show you that I do a quick set to do filters on, I can show you. From here we go filters help, which is here, Andi. Inside this particular page, you can get all the various things that you can do on. They've got due dates filtered based on priority level filters based on labels, filters based on projects and sub projects. There are so many things that you can do with in the labels on our there is a link to this in the car snows after this class that you can get so that you can go in there and you can play around to your heart's content with the filters. So there you go. That's what I want to. Just a quick overview off filters helpfully, that's giving you some ideas on. Now we'll move on into the next lesson. 14. Organising as a Student [Case Study: Okay, So I know that a lot of people's starting out with two Do ist are university students. And what I thought I would do is it like a case study toe end? This course is to show you how I would set up a university course on my university life in to do ist. So essentially we have instead of having worked at the top. Obviously, I'm not working on the university student. Imagine, because I'm way too old for that now, at the moment. So one of my favorite universities when I was in the UK was love pre university on. I think I'm gonna give love, bro, which is roughly their color, which was like a purple e color. So I'm gonna give that a different color for university. Now, the thing is, what I want to do with my university is separated out by course. So what I'm gonna do is I'm gonna add a project below, and I'm gonna indented so it comes in. So used the in dent button right there. And I'm gonna know when I was at university, I studied law, so I'm gonna put contract law on. I'm gonna create another one underneath. And for those who you've done law, the most boring subject I had as he wasn't quite the most boring. The next one was the most boring talk law on then underneath and create Lund lore, which was very boring. Just my own personal opinion. Of course, on Let's just say We'll have another one, which is law, legal skills, which was also of course I did. So let's just say now what I would do if I was a university student is I would organize sub projects underneath the main heading of university for the various different types, off courses are the various courses that I'm doing. So it's just going to my contract law on, Let's just say prepare out line for, uh, s A so I could put that in there and I could do at actually, because if I had labels in this, this is my free account again. We're back in the free account now, so I'm gonna put that for Monday and do that one of Monday's afters hit month, and that's going to come up on Monday because I know that this is going to be a very important task. I'm going to give that a read tug. Um, and then I'm gonna put right, uh, essay, for example on that's going to go in there. I'm gonna put that one on for Tuesday. So there we go. Now, that's really, really simple case off how I would organize this out. Now, I would probably use labels for this. And so let's just say that I need to talk to my professor about so talk to profess Uh um Li about essay on. I could do that one for. I'll do that one on Monday as well, so you can start adding in various different details so I can add in my flag and say, It's not that important that day, but I put it on for yellow and so on and so forth. So if I was organizing as a university student, I would actually create my to do list like this. I would have all the various tasks related to my university life in that. Now, let's just go into the total Now. One little tip that you can use in here is you can create sub projects which we've done like with university, or you can create what I call headings within to do it now. The way to do that is to create a star sign arse tricks. Venice Space on what I like to do is too bold it. So what I'm gonna do is I'm gonna add two exclamation marks which bold this particular one . So I'm gonna call this assignment. I'm gonna put that in capital letters on when I hit Return What your notes is there's no check box. So we're going to this one. We got check box, all these, but for this one now, I have no check box underneath that. Now I can add a tough so have out line for assignment on at that tusk. Now, what I can do now is I could drag that in. So that's now go underneath the assignment. Now I can create another one has streaks, then space than two exclamation marks. I'm gonna put example and then closed with two more exclamation marks. So now I've got these little headings on clothes. The's inside this Aiken. Do revise. Jumped. Um, Mehdi Cool taught Andi I can create review knows from last December's, uh, for example. So I got those, then that so All I can do now is I can just drag them in like this on. Sure enough, what I've got now is I got my example up so you can within the actual project itself, you can create little headings, As you can see here, it hasn't created any self projects. Of course I can create. It's a project. I could just have a project below on. Indented and I have some project, but I find that makes my project list very untidy. And I don't particularly like that. So you got rid of that. And so this is just one way for university students. How you can organize to do is to help you stay on top of all the various tasks that you have to do related to your course. I just wanted to give you that as a as an example of a case study that you can use to give you some ideas about what? You how you may want to organize your project, Lis in to do it. Okay. Thank you very much for watching this course. 15. And finally...: Okay, so there you go. Now you know everything you need to know about to do it on. I hope you are really excited about getting started and starting to get your tasks into a to do list. Now, if you want to take your productivity on your time management to the next level, I do have a free card productivity system course. Now this will introduce you to the basic concept off cod, which essentially means collect organized on do onto do. It works brilliantly with the card system. It's a 40 minute course is completely free of charge, and I would love for you to get yourself involved because that will give you the framework of a system that you can use with to do it on. When you bring the two together, you have a very, very powerful productivity system, so I hope you join me in the free course. The details off the course are below in the course notes, and you can go and get yourself enrolled in that course right now and get yourself started with becoming much better organized on far more productive. But apart from that, what I want to say is thank you very much for taking this course. Feel free to email me with any questions that you may have about to do it. I'm always happy to help. My email address is Carl at car pelline dot com. Again in the class notes below, you'll find a link to my website email address and you can get yourself Ask yourself any questions that you like on. Finally, as I mentioned at the beginning of this course, there is over 200 additional videos for you over on my YouTube channel that you can go to and you can learn so much more about the powerful features that to do this house. And I'm really excited, and I would love to be able to help you to get the most out of this amazing application. It is a life changing application is one that I swear by it is my anchor for the day, cause it keeps me focused in on what's truly important to me. While once again thank you so much for taking this course on thank you to all of you have helped me to build this course, most notably to do ist themselves, who are just fantastically amazing people. So thank you very much. It just remains for me now to wish you all a very, very productive year.