Create a Professional, Business Email Using Gmail | David Utke | Skillshare

Playback Speed


  • 0.5x
  • 1x (Normal)
  • 1.25x
  • 1.5x
  • 2x

Create a Professional, Business Email Using Gmail

teacher avatar David Utke, Web Pro and YouTuber

Watch this class and thousands more

Get unlimited access to every class
Taught by industry leaders & working professionals
Topics include illustration, design, photography, and more

Watch this class and thousands more

Get unlimited access to every class
Taught by industry leaders & working professionals
Topics include illustration, design, photography, and more

Lessons in This Class

11 Lessons (17m)
    • 1. Course Introduction

      0:42
    • 2. Business email with a webhost intro

      0:41
    • 3. Create a business email in CPanel

      1:44
    • 4. Setup an email forward to Gmail

      1:11
    • 5. How to create an alias in Gmail

      3:39
    • 6. How to reply using your alias

      1:36
    • 7. Alternative - How to use a domain name registrar

      0:23
    • 8. Create an email forward in a domain registrar

      1:19
    • 9. Make an alias using Gmail and your domain registrar

      3:11
    • 10. Troubleshooting technical errors

      2:24
    • 11. Conclusion

      0:15
  • --
  • Beginner level
  • Intermediate level
  • Advanced level
  • All levels

Community Generated

The level is determined by a majority opinion of students who have reviewed this class. The teacher's recommendation is shown until at least 5 student responses are collected.

62

Students

--

Projects

About This Class

Creating a professional, business email is important for your online business. Not only does it add a level of credibility to what you're doing online, it makes it easier to work with brands for partnerships as well as instill trust in your customers if you're managing an online store.

While you can get dedicated email hosting in order to get a professional email or perhaps even use the limited email functionality your web host provides, in this course I'll show you how to use a free Gmail account for a business email.

In this course you will learn:

  • How to setup a business email in a hosting account.
  • Setup a redirect and an alias in Gmail.
  • Learn how to create a business email using only a domain name registrar (ideal if you don't have a website or a shared hosting account)
  • Troubleshoot technical issues to get things working properly.

If you've been looking to learn how to create a business email using a webhost or an independent domain name registrar in combination with a free email client like Gmail, this course will walk you through step 1 to done on everything you need to know.

Meet Your Teacher

Teacher Profile Image

David Utke

Web Pro and YouTuber

Teacher

David Utke is a professional blogger, web designer and a highly rated user experience consultant.

Starting in 2009, David first began learning web development and WordPress for his own online projects and now translates technical skills in an easy to understand way for beginners with his educational courses.

He currently lives abroad, travel vlogs as a hobby and runs his online business from cafes and workspaces.

See full profile

Class Ratings

Expectations Met?
    Exceeded!
  • 0%
  • Yes
  • 0%
  • Somewhat
  • 0%
  • Not really
  • 0%
Reviews Archive

In October 2018, we updated our review system to improve the way we collect feedback. Below are the reviews written before that update.

Why Join Skillshare?

Take award-winning Skillshare Original Classes

Each class has short lessons, hands-on projects

Your membership supports Skillshare teachers

Learn From Anywhere

Take classes on the go with the Skillshare app. Stream or download to watch on the plane, the subway, or wherever you learn best.

Transcripts

1. Course Introduction: Welcome to the course. My name is David and I'm going to walk you through step one to step done. A has set up a professional business e-mail using a completely free Gmail account. A professional business e-mail is something like hello at your website.com. And it's important to learn how to set one up because it adds a level of credibility and trust to whatever it is you're doing online. Typically, to set up a professional business, email requires you to buy some type of e-mail hosting. In this course, I'm going to walk you through all the steps that you need to know in order to set it up from a technical standpoint with both a web host and an independent domain name register. So if you've been looking to get started creating a professional business e-mail for your website, blog, or online store. This course is for you. Click that next video and I'll see you on the inside. 2. Business email with a webhost intro: Okay, so the first way that we're going to be setting up a professional business e-mail for a website, blog, or online store. It is by using a shared web hosting account. So we're going to be using Bluehost in this example. You can do this with any type of web hosting account, and it's fairly simple, but the issue that you're going to run into is how to check and reply to your emails. Because you can set up a professional business e-mail with a shared web hosting count. Fairly simple, but again, you're going to have to log into your web hosting account each and every time to check and reply to e-mails. And you're also going to have to use some type of weird server-side e-mail client instead of using Gmail. So I want to instruct you on how to set everything up so you can check your email from your professional business e-mail with a free Gmail account. So let's get started. 3. Create a business email in CPanel: Welcome to my laptop. Let's begin. So in this tutorial video, I'm going to be using blues because they are one of the most popular shared hosting counts around, but it's the same process regardless of your web host. Now blows a little bit confusing because it has an email and office link over here. You don't want to click on that because that's just an upsell for ITO office services, which you need to do actually is go and click on the Advanced tab. And what the Advanced tab is is just your cPanel. This is called cPanel and C panel allows you to have a little bit more specific control over your shared hosting account to create email is very simple. You just come down here to where it says email and then click on email accounts. There you go. And so once this opens up, you can come in here in set in email. So thing that you have to do is you have to find a button that says creates an email. So right over here with Bluehost, it says Create. So go ahead and click on that. Next, just enter your username. And so here you can set up a professional email so you can have it be like Hello, team support, contact, whatever. You know, it's up to you. So I'm just gonna put in hello. And then at the domain name.com and we have to set a password. Okay, I can do that. Okay. Now the password is set. Storage space is 50 megabytes. And so this depends on your hosting account, how much space you get. But again, like if you're just getting emails that it comes out how many emails can be stored on this account right here. But again, we're going to be using Gmail, so this doesn't really matter. And then just click right here and click where it says Create. You can also check this one and blow says they end this page after a create whatever is. But anyways, when you're ready, just go ahead and click on Create. Okay, and that's it. And so you created hello at the domain name.com, and there you go. So now you have a professional email and people can now e-mail this e-mail accounts. 4. Setup an email forward to Gmail: Now once you have your professional e-mail set up, we want everything that gets sent to that e-mail to actually be redirected to a G-mail account that we own so we can check our email. And to do that is very simple as well. You just have to come down here to where it says email and you want to go to Ford's. It's really that simple. Now here we want to managing domain names. You want the domain name that we want to set up a forward four, and then we go here to say Add forward, okay, and that's it. So click on this, Add forward. Okay, so add addressed to fort. So what did we just create? I just created this e-mail address. We've built like that. The domain name is this for an email address? I wanted to go to a email address. I don't so put in an e-mail address. There we go. Don't judge me. This is just a you know, just I use for testing purposes. Anyways, there you go. So forwards email address and then we click on Add forward. Okay, so all Innocentive, this will now be copied and sent over to this e-mail. It's really that simple, So forwards usually take a few minutes to get properly set up so it's not going to work instantaneously. I would literally just give you like five minutes and then everything should be working as appropriate. 5. How to create an alias in Gmail: Okay, so let's go ahead and test and make sure that the EML forward is working. So right here I'm just in a different e-mail and we're going to email myself hello at my domain name.com, Test 1, 2, 3, ABC. All right, let's go ahead and click on Send. Okay, So message has been sent. Now this is the EML where everything's getting a forward it to. So let's just check to make sure that we do in fact received the email. Fantastic. There it is. So we just received the email. So now the issue comes when we reply to this e-mail. So if I was to click on Reply, reply back to this e-mail, it's going to be from the e-mail that everything's being forwarded to, the professional e-mail. And so that's where the real issue is or how how do you set it up? So when you reply back, it's replying from the professional business e-mail that you just set up. Very simple. You have to set up an alias. And now that sounds way more confusing than it is, but it's quick and easy. So anyways, you want to click over here on the gear icon, and next you want to click on see all settings. Fantastic. So now you should be looking at something like this and it's going to be a war overwhelming. What's going on? No worries. All you to do is click on accounts in import. So go ahead and do that. Now you want to come down here and send it in male as so right now it's sending mail as the Gmail account, but we want to add in another email address so we can send mail ads. Very simple. So just go ahead and click on Add another email address. Alright, so the email address you want to send as is an alias, so we have to just type that in. So go ahead and go hello at the domain in. So this is the professional e-mail that you just set up. So that's what you want to put in here. Click on Next step. Okay, so this is the little techie part there just to make sure that all the settings are correct. So to find it, the settings for all this stuff is over here. Yeah, go into cPanel and then what you wanna do is you want to click on, well, this is going to be different for every email, every web host buffer a blues, you want to click on forwards. And once you click on forwards, you're going to want to navigate email application setup. And so again, it just depends on what, what posts you're using, but you want to find the page where you can get this specific information, where your username, password, incoming server, all this good stuff. You kinda just need that and you just want to double-check to make sure that everything is correct and if anything's not correct, you've got to update it as appropriate. So for example, like the SMTP server. So for example, That's the outgoing server. And so for Bluehost, it should be mailed example.com. So it's mail dot domain.com. So this is automatically populated. The wasn't automatically populate. You're going to just have to copy and paste whatever your outgoing server is with your web host into here and put there as appropriate. Now the username, what's the username? Is it whatever you want, no username. Your email. And so we do that. Okay, So let me do that. There we go. Okay, so now the password, the password is just like also set a password here and put no, no, no, no. Password is the email that is for this specific account. And so then we just do that. Okay. So let me go ahead and do that when the password and then let me click on Add Account and it's going to check the credentials and make sure that you have everything correct. Now if there's a mistake, then go back and go back through your work and make sure to just double-check everything, then you should be looking at a page like this where you can you just have to verify that the email is correct. So it's going to send an e-mail confirmation code was sent to your professional, you know that you're creating, you're like, Oh no, but I don't have Yes, you do. You set up an emo forward so the confirmation code that was sent to this is going to be forwarded to your Gmail account. And from there you can just quickly, quickly and easily verify. And then you just have to put into the confirmation code right here. Click Verify. And that is it. 6. How to reply using your alias: In the last, how do actually reply from your professional e-mail? That's very easy. So when you open up an email that was sent to you in you think it's from someone who tried to email your professional account that just want to make sure that you click this little drop-down right there and you want to select the INO that everything's being sent to. Okay. And so when now, when I reply back from this email, It's going to be coming from hello at the domain name.com. It's not going to be coming from the e-mail that was set up there. And also you may notice that there is like, oh, this is Sonya and it's associated with this. Like how do I change that? Okay, so we can come over here and you just go to see all settings. Again. Let's go back there. There we go. Okay, so again counts and import. Okay, so now we just want to like edit info, okay? And so we want to edit the info and we don't want the name to be Sonya, we want the name to be David. Okay. And so that's how you can set it up to be a little bit more customer as an alias and if that makes any sense. And so let's say you can't change the name. So when you reply back from that professional e-mail, you can change up to be David John like whatever from the professional e-mail, whatever you wanna do. And that's all that's all you have to do to set it up. And so you can also set the professional e-mail to be the default email if you want. It's up totally up to you, but that's kinda like what you would do here. So if you say like make default, that means every time you set up, you send an email, it's going to be from the alias address. And so that's a good idea like for apps, if you're sitting up a dedicated G-mail account and you only use that Gmail account is to get emails from say like a kinds from your website where you want to use a professional e-mail, whatever that's kinda like when you'd want to make it default. Then anyways, that is it for this tutorial. 7. Alternative - How to use a domain name registrar: Okay, so the second way that we're going to set up a professional business e-mail is with an independent domain name registrar in this way is ideal if you don't have a website and you don't even have a shared hosting account. It's totally possible to go to a domain and register like name sheep, and set everything up on the backend so you can have a professional business e-mail. And in this section of the course, I want to walk you through how it's done. So let's begin. 8. Create an email forward in a domain registrar: Welcome to my laptop. Let's begin. So step one is to login to your domain name or register in the process is the same by personally use and recommend and aim cheap, but it's the same. If your register, your domain names with Google domain names, data dot name, cheap or whatever. Anyways, to get started, just open up and go to manage and navigate to the domain name that you want to set up an email for. Now you want to scroll down and you want to find wherever it says Out redirect email, okay? And so right here is where we can set up a forward. So when people email us at our specific professional e-mail, it gets redirected to a geno accounts of our choice. So let's go here, go to Add forward. Now we have to click here and set up an alias. And so all you have to do is type in whatever you want. So for example, if I wanted to be Hello, There you go. So be it hello at the domain name.com, you don't need to type in, like see how it says. Just leave it as the ileus right there. Now, where do you want the email to go to? That's where you'd put it over here. So let me go ahead and do that. And there we go. Okay. So don't judge me since my test e-mail and that's it. And so we'll go ahead and click the check mark. And there you go. So now any type of email that gets sent to hello at the domain name.com will automatically be forwarded to this Gmail accounts. 9. Make an alias using Gmail and your domain registrar: Okay. So let's just check to make sure that the e-mail forwarding that we said is working correctly. Some logged into a different e-mail account in this is the professional e-mail that I set up at nin cheap. So let's go ahead and click on Send. And our message is sent. Okay, so let's jump into the e-mail where everything is getting forwarded to. Perfect. So here's the email. And so if we click the e-mail and open up now when we click on Reply, What's going to happen is that the reply is going to be coming from this ego that everything's going forward it to. So that's going to be super confusing. If like someone emails you had like a little at your website.com, then they get a reply back from some random Gmail account. And so what you need to do is you need to set up an alias. So to reply to emails as an alias sounds way more technical and confusing that it is, but it's actually quite simple. So you just want to go to this gear icon up top there. You want to go to see all settings. Then you want to go to accounts in import. Next you want to go to add another email address. Why? Because we want to send email as another email address, not the Gmail account. So anyways, go ahead and add another email address. Here. You can set a name and email. So I'm going to put in my name and email address. I want to send email as. Okay, and so make sure that the tree as alias is checked and then click on Next step. Okay, so now this is a little bit technical enough, but not too much. So as an SMTP server, as the outgoing e-mail servers. So this is being populated but from named sheet because it's a register service. So we are sending e-mails from our Gmail account. So we need to delete this and we need to type in SM htp dot gmail.com. Then you want to change the port 2, 4, 6, 5. Now we want smtp dot gmail because that's worse using Gmail. Okay, so that's why you want to set up that way. The username is not just whatever you want. The username is the username for the e-mail that you are sending e-mails from. And so put that in there. Okay. So let's do that. Okay. Now the password is for this Gmail account. Okay. The Gmail account that you're logged into. So go ahead and do that and click on Add Account. Okay, Wonderful. So now you should get a verification code. So anyone with the confirmation code was sent to hello at action vloggers.com. And you're like, Oh no, but I don't have yes, you do. Okay. First off, you have it set up so everything that gets sent to this email is redirected. So you should have a confirmation email waiting for you and just go ahead and confirm that email. Okay. So once you have an alias set up, the way you actually reply as an ileus is just quick reply to any e-mail. And then right over here you can click the drop-down and you can choose the email that you want to reply from. So if I want to reply from the professional, even I just set up you are good to go in and you can just type away and everything that's sent will be sent via that alias. 10. Troubleshooting technical errors: Technical issues and troubleshooting. So I know for everyone it's not going to be as smooth and easy. Some people are going to run into technical issues like authentication error, et cetera. And I know that I ran into that same issue too. So just one covers some of the most common issues your face. Now, typically, you're going to be getting some type of way critical security alerts when you try and sign in, um, you know, it's setup in an alias and that's totally normal. So you just have to kind of just check your e-mail, make sure that you permit access. You can also go to your Google account and go to security. And then you have to make sure that allow less secure apps is on. Okay? And so that for most people that will usually solve any type of technical issue. And so you have a less secure app you have to you have to allow on, then you can add an alias to your Gmail account. And that should then just follow the process again, okay. With your email and your password for this G-mail account. And it should work. Now if it doesn't work, if it still doesn't work, then you need to check the error message that you're getting. Because I know for me that I set up a less secure apps and I was still can add my professional e-mail when I originally was creating this tutorial video. And so I had to take this and then I had to come over here and then highlight the server error that you're receiving. And then literally just do a Google search and see what people are saying. So for example, how to fix the Senate male authentication error. And so I came over here and I found this. Then you just come here and any kinda got it, just troubleshoot things yourself. And so for example, ended up happening to me was to g CO, right over here. It could g.com allow access, boom, click, Continue to allow access. Then I was quickly and easily able to set up an alias. And so you may run into these technical issues. Hopefully I don't, hopefully you don't. Hopefully everything's smooth sailing and easy to do it. But if it's not, I want you to try those two things. For most people, just turn on a less secure apps and that should work. If it doesn't work, again, it just follow up and do a quick search for the specific error that you're receiving. And you're going to find a bunch of results for people who have the same issue. And the walk you through it for me personally, I had to come over here and allow access to the account and then I was able to add an alias because then the GMail was able to trust that like, oh no, I met while axis allow me to add everything, et cetera. So anyways, that is it for this tutorial. 11. Conclusion: All right everyone, that's it for this course on how to setup a professional business e-mail using both a web host and an independent domain name register. Hope you got a lot of value over the course, and I hope you enjoyed it anyways, I just want to take a quick second and say, thank you very much for watching and have a great day. Bye bye.