Complete Gmail Course | Andreas Exadaktylos | Skillshare
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30 Lessons (1h 36m)
    • 1. Introduction

    • 2. Get Started by Signing Up for Gmail

    • 3. TIP:1 - Perform Actions Quickly on Many emails

    • 4. TIP:2 - Clean Up Your Email Archiving and Deleting

    • 5. TIP:3 - Trash and Spam Messages

    • 6. TIP:4 - Manage your emails with special labels and snoozed button

    • 7. TIP:5 - Managing Your Emails With Labels

    • 8. TIP:6 - The Stars System Organize Your Messages

    • 9. TIP:7 - Using Filters to Automatically Process a Message

    • 10. TIP:8 - Advanced Filtering Tips and Tricks

    • 11. TIP:9 - Unsubscribe to Emails using Filters

    • 12. TIP:10 - Essential Settings From the Gear Icon

    • 13. TIP:11 - Add and Manage Multiple Email Accounts In One Place

    • 14. TIP:12 - Check Gmail through other email platforms

    • 15. TIP:13 - Forwarding Mail Automatically

    • 16. TIP:14 - Securing your Google account

    • 17. TIP:15 - How to Change Gmail Password

    • 18. TIP:16 - How To Delete Your Gmail Account Permanently

    • 19. TIP:17 - The Secrets of Composing a Message Fast

    • 20. TIP:18 - Templates or Canned Responses

    • 21. TIP:19 - Keyboard Shortcuts Turn Yourself into an Email Ninja

    • 22. TIP:20 - Advanced Searching Find Any Email You’re Looking For

    • 23. TIP:21 - Use Search Operators to Perform Advanced Searching

    • 24. TIP:22 - Are You On Vacation Let Gmail Reply For You

    • 25. TIP:23 - Delegate the Management of Your Inbox to an Assistant

    • 26. TIP:24 - How to Send Personalized Emails with Mail Merge in Gmail

    • 27. TIP:25 - Scheduled Send

    • 28. TIP:26 - How to use and connect Gmail Keep Notes and Google together

    • 29. TIP:27 - Contacts and Contact Groups: Save Time and Be Productive

    • 30. TIP:28 - How to backup phone contacts to gmail on android phone

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About This Class

“Inbox Zero” means zero time wasted in your Inbox. So The real achievement is in figuring out a system that works for you, so email doesn't rule your life.

Google says less than 1% of its total Gmail users makes use of many hidden features even though they know the features exist.

What this Class is about:

In this course, you will learn over 28 different techniques and strategies that helps clear the email clutter and make you an email ninja. If you are someone who spends 10 minutes or an hour managing email daily, the tips, tricks, and tools in this course will cut that time by at least half!


With over 30 Lessons and updates, learning how to become a Gmail power user has never been easier. This Class is a concise and easy-to-watch guide to master time-saving techniques for managing email and increasing email productivity.

I want to thank you and I'll see you in the first lesson!

Meet Your Teacher

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Andreas Exadaktylos

Teacher | Expert Computer Scientist | Entrepreneur



Hi, I am Andreas and I'm a teacher. I really love learning and teaching whenever i can.

I have over 16 years of experience in teaching as an instructor. I have my own computer learning school, called Futurekids, from 2001 to now. I am the founder of Mellon Training, an online video tutorials learning school.

I have a Masters Degree in Computer Science and a Degree in Electronic Engineering.

I always wanted to create my own business. Being your own boss is an incredibly liberating experience but difficult as well.

I have a passion for software products that make people's lives easier. I love to create websites and optimizing them with Search Engine optimization techniques. I created my online e-sh... See full profile

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1. Introduction: Are you buried under an unstoppable avalanche of email daily? Do you want to learn all the secrets of Gmail and safe hours a week. Now it's time to empty your inbox to 0 and skyrocket your productivity. Hi there and welcome to this amazing Gmail course. In this course, you will learn over 25 different techniques and strategies that help clear the email clutter and make you an email ninja. If you were someone who spends ten minutes or an hour managing email daily. The tips, tricks and tools in this course, we'll cut that time by at least half. Of course, you will learn how to customize your Gmail interface to be more productive. Clean up your email environment and get rid of those newsletters. Organizer, inbox with labels, stars and filters. Increase the speed of email processing with keyboard shortcuts, advanced searching and delegation convert Gmail into a powerful contact management system. Extend the power of Gmail with canned responses, unsent preview pane, Quick Links, signatures and more. Use third party tools like IFTTT, Boomerang, and batched inbox to boost your productivity. Learn Gmail, keep notes, contacts in Google Calendar and connect them securing your Google account and much, much more. I'm Andreas and I'll be your instructor through this trip of knowledge. I'm a full-time teacher and have had my computer learning school for over 20 years. Thank you, and I'll see you inside. 2. Get Started by Signing Up for Gmail: In this lecture, I'll show you how to get started by signing up for Gmail and taking a look around. Gmail offers many advantages that we'll get familiar with in this course, such as virtually spam free environment using Gmail. I get no spam at all, none. And these days, that's a small miracle. Gmail is also online, so you can check your email from where you are to create your own Gmail account. Follow these steps. Navigate to the Gmail site from or The Gmail page appears as shown here. If you're a business, you can create an account from this button for work. If I click on it, it opens a new page, the G Suite, it's Gmail for business. A G Suite account might be better for you than a personal Google account. G Suite starts at $6 per month per user. With G Suite, you can swap with your domain to create professional email addresses like your name at or sales at Also, you can use shared calendars to see when others are available and schedule meetings with automatic email invites. With one click, turn your meeting into a video conference from any camera enabled computer, phone, or tablet, or share your screen to review your work as a team and make decisions on the spot. Go back to the first page and click Create an account button. This causes Gmail to open and create an account page filling your first and last names and the fields here. Filling your desired login name. This will become your email name if it's available. Enter your desired password. This requires a minimum of eight characters. As you type gmail indicates the strength of your password. Include both letters and numbers for maximum strength, ensuring that Gmail indicates that your password is strong. Click next. In this form, you will fill up your mobile number, your date of birth, and your gender. You can fill a recovery email address, but it's optional for now. Click next. In the next step, you have to verify your mobile number, but I'll do it later. So I'll click in the not now. These are privacy in terms. Scroll down until the end and check the two boxes. Click to create an account, and here's our brand new Gmail account. As you can see in the figure, the Gmail team has already sent you a welcome email to get you started. Now that you've signed up for Gmail, you can sign into your account at anytime. Navigate to the Gmail site, and you can select your gmail address or you can select the option, Use another account to sign in. That's it for today. Want a quick tour of Gmail to see what you can do. Take a look at the next lesson. I want to thank you for watching this video tutorial, and I will see you in the next lesson. 3. TIP:1 - Perform Actions Quickly on Many emails: In this lecture, we're going to introduce you to checkmarks and can built-in rules. So by the end of this lecture, you'll be able to perform actions very quickly on many emails. So let's dive in. Gmail lets you perform actions on many emails at one time by placing checkmarks beside them in the list view of your emails. Note that whenever I place a check mark beside and email, this action bar at the top gets bigger because I am giving more actions that I can perform on that email. And when I select multiple emails on this list, I can perform that action on every email that selected at the same time. If you want, for example, the delete multiple messages from your inbox. Select the check marks to the left before clicking the delete button. If you want to delete a sequential series of messages, select the first checkbox, hold the Shift key, and then click the last checkbox in the series before clicking the delete button. If you want to delete all messages from a particular center, you can search for that person and then delete all these messages at the same time. We'll see more information on using Gmail search functionality in later lectures. Gmail makes it easy to select multiple messages by selecting some canned built-in rules for selecting messages at the top action bar. Over here on the left, I can select and get some choices. I can select all messages. I can also select any starred or unstirred messages. And we're going to talk about what those are later. Now, I'm going to select all my unread messages. Note that when you are selecting these rules, it's only going to select what's visible on the page, not the total count. In the next lecture, we're going to learn how to clean up your email. Thanks for watching. 4. TIP:2 - Clean Up Your Email Archiving and Deleting: Hello students and welcome back. In this lecture, we're going to introduce you to archiving and deleting settings. So let's get into it. Gmail contains two different ways to clean up your email. Archiving and deleting. Archive. Archiving offers a way to remove a message from your inbox while still retaining it for future reference. When you archive a message, Gmail moves it to the all-male section of your inbox. Define those messages. You can either search from this search bar, which we'll talk about later, or you can browse the all-male area. Click the all mail link in the navigation sidebar to view all your messages, including archived messages. To unarchive and open archive message. Click the moved to inbox button. Gmail offers you enough free space for your messages. When you are kind of a message, it still counts towards your standard storage limit of 15 gigabytes that Gmail shares with Google Drive and Google Plus photos. To view how much storage you have used. Scroll down to the bottom of your inbox and click the managed link. Delete, delete a message when you are completely sure you aren't going to need a message again, Gmail moves a deleted message to the trash bin where it remains for 30 days. If you don't restore a message within this time, Gmail deletes it permanently to move a message to the trash or multiple messages placed checkmarks beside them and select the trash icon. In the next lesson, we are going to learn more about trash and spam messages. Thanks for watching. 5. TIP:3 - Trash and Spam Messages: Hi everyone. In this lecture we're going to explain the trash and spam folders of Gmail. So let's dive in to view your trash on the left hand side, hover your mouse and click over the More icon. You're going to see a little bit more folders open up and scroll down to trash and click on it. This is going to show you your trash. Any message that has been in the trash for more than 30 days is automatically going to be deleted forever so you can't recover it. So it is important that if you were looking for a message in your trash, you need to get it there within a 30-day window. If you decide that you want it back, place a checkmark next to that email. Click on the folder icon, then select Move to inbox. It's going to take the message out of your trash and put it back in the inbox, back in the proper place holder according to the date that your message was delivered on. Now, to look at the spam folder on the left hand side and click on it. You have to check it every once and awhile because like the trash, any message that has been in there for more than 30 days is automatically going to be deleted. Sometimes some messages get put in here and don't spam. If you need something back, place a checkmark decided in the spam folder and select not spam. It's going to be unplugged for spam for future e-mails that come in from that person, it is going to be moved to the invokes automatically. You can do the opposite as well. For example, you can place a checkmark next to a message in the inbox and click what looks like the stop sign with an exclamation mark on it and click report spam. That's going to move it to the spam folder and teach Gmail that any new email that comes in from this person should also go to the spam folder. In the next lecture, I'll show you ate very little known powerful features that will save you a ton of time. I can't wait to show you. So I'll see you in the next video. 6. TIP:4 - Manage your emails with special labels and snoozed button: Hi everyone and welcome back to the course. In this lecture, we're going deeper on labels with two great techniques, snooze button and special labels. Now I want to show you a technique that you can quickly identify which emails you should be dealing with right now, let's create three new labels and I'll show you why they are beneficial. So scroll down, create a new label. Name it, action required. Change color to green. With the same steps, we will create two more labels, complete and waiting for response. I've got an asterix at the beginning of these labels. The reason being is these labels to show up at the top of our label list. We don't want to lose them with other labels. Let's open up this email. Click on the Labels button. As you see, the new labels are always on the top. You could use other special characters, like a period or even numbers. Also, colours are essential, so I can easily see them. Let's apply the label icon are required for this email. When I go back to my inbox, it's straightforward to know that I need to do something with this particular email. You can also check some e-mails and apply multiple labels at a time. Now, the same label applies to these emails. Very, very helpful is if I click, for example, that the action required to the label and to see those emails. Okay, let's go back to the inbox and apply the complete label also to these e-mails. You don't have to click the Labels button, select l on the keyboard, and that's going to bring up the label list immediately. Then L shortcut applies to the main inbox view here as well. I generally recommend that you use the archive function within your email. It's the icon here, but instead of this, you can apply the label thoroughly. The archive is going to take that email outside of your inbox, but you may want to see it in your inbox. One tip that has been added to Gmail recently and I use often is the snooze button. So let's open up this email here. It doesn't have a label on it. And let's say that I don't want to deal with it. Now, you can select this little clock icon, which is the snooze icon. And when you choose that, it has some defaults like tomorrow, next week, or I can pick a particular time. So I'm going to select tomorrow. It brings me back to my inbox and the email is gone. It's not here anymore, but it will return tomorrow. If I click the snooze button, I can see it. It also has the date when it's going to return to my inbox. I hope you found this video tutorial helpful. If you have questions, please let me know. By 7. TIP:5 - Managing Your Emails With Labels: In this lecture, we're going to do a quick run-through of all the labels, settings, and features. One of the best and easiest ways to organize your inbox is with labels. A Gmail label is a visual tag for messages in conversations. You could assign a message to a label and move it out of the inbox. But you can also assign a label and keep it in the inbox. You can use labels to categorize by topic, action required and more. You can use sub-labels to further categorize. You can also assign more than one label to a single message. Let's start by creating new labels through a message. I have this message, I want to put it on its label. Let's click in the box next to it. And on the action bar shows the Label icon. Click Create New. We need a label name. So type, work and click Create. My message is now been given a label. On the left-hand side, there is a label called Work. Click on it and you will see the message. Of course, it's still in the inbox. Now look at the drop-down arrow beside the labels name. Let's click on it. Now I can choose a label color. I'll choose the red one. I can also edit, remove the label, or add a sub-labels named the sub label to work melon. And now it's been given that sub label, I can delete a label at anytime by clicking that button. Click Apply, and the label is been removed. Optionally, you can create a new label directly from the navigation sidebar. Scroll down and click the Create new label link. Enter your new label name. Now we're going to learn how to move a message out of the inbox and add a label at the same time. First of all, I'm going to place a checkmark next to the message and come up here to the work label I have already created. Gmail tells me the conversation has been moved to the work label. You'll notice it's out of my inbox. And if I want to find it again, I have to come over here on the left-hand side and choose work. There it is. You will notice it doesn't have the inbox tag like the message above. Now I go back to the inbox and you can do this for multiple messages at the same time. For example, I can place a checkmark beside these two messages that I want to move. Come over here to move to and select James label. It's telling me the two conversations have been moved. Another way to move a message is instead of placing a check and a checkbox and moving it, you can also click and drag. Let's hover my mouse over the checkbox and move it slowly beside the box. You can see that the icon changes to a hand. Click and drag the mouse over the label, you want to move it to. Done. Let's go deeper and learn about the settings labels. So let's click on the gear icon in the top right, choose settings. Head over to the labels tab. First we see a systems labels, the one that come with Gmail, such as important, starred, sent mail, drafts and all mail, spam and trash. For example, if you want to show the trash in label list, simply click Show. Scroll down and look at your labels. We have detailed information about the messages each label has. You create a new label by clicking this button. You can also hide, remove, or edit a label. If you click Remove, it's not going to delete the message or remove it. If the message was originally in your inbox with a label, the message will stay in your inbox, but the label will be removed. If the message was only visible in this label on the left-hand side, meaning you moved it, then that message will still be available for searching or in the all-male folder. A smart choice is the option show if unread, selecting this option means that this tag will only show on the left-hand side if a new email has brought in there that hasn't been read yet. This is fantastic if you combine it with a filter to automatically move messages to a specific label. So I will know that there is a new email that I have to read in there. We'll see more information on using Gmail is filter functionality in later lectures. When you're all done, you can simply go back to your inbox. That's it for today. We covered quite a lot in this lesson. Now in the next video, I'm going to take you through the other features of labels, like special labels and snooze buttons. Thanks for watching. 8. TIP:6 - The Stars System Organize Your Messages: Hello students and welcome to this video tutorial. By the end of this lecture, you should have a good grasp of what the star system is and how to organize your messages. So let's get into it. Gmail star system allows you to further visualized categories messages, and enables you to tag your inbox messages with color-coded stars and shapes. What each color means for starred messages and how you use them are entirely up to you. For example, you can start a message with different colors to indicate the importance of a message. By default, your inbox offers a yellow star, which you can turn on by clicking the star icon to the left of the message. However, in settings, you can completely customize it. Click the gear on the top right-hand side and choose settings. Scroll down to the General tab. And here's where we can customize the stars. You will have only stars to choose from. Take a star or an icon, for example, the question mark and drag it to the Innu section. Also, take the yellow exclamation mark and bring them up. Click save changes, and go back to our inbox. The more you click on a star, the color or icon will change and you can set it to a different star system. For example, you might want to take urgent messages with a yellow exclamation mark. Messages you need to read with a yellow star and messages you need to research before answering with a purple question mark. Finally, if you want to see all messages that you've started, you have to set that in your inbox type. To get your inbox type, click gear icon. Go down to Settings, click the inbox tab and change your inbox type. Putting your starred items first, save changes and look at the result. Makes sense, right? I hope you now have a deep understanding of what the star system is and how we can use it effectively. Thanks for watching. 9. TIP:7 - Using Filters to Automatically Process a Message: Hello students, today's lesson is about filters and how to use them to automatically process a message if you're ready, let's jump into it. Labels in stars help us organize messages. Let's have this all happened automatically by creating filters. The filter is a powerful GMail features that enables you to perform a specific action automatically when a message that matches the filter criteria arrives in your inbox. A filter can move a message at a star, apply labels or even delete or forward a message. You can create filters based on the sender subject line, message content, size, or attachment. The easiest way to create a filter is to click on a message, select more. Then choose filter or message like these. The from is already filled out. Slide down and click Create filter with this search. Now will choose what's going to happen when a message arrives that matches these criteria. There are a lot of options we can do. You can select one or more of the following actions. Archive and skip the inbox. Marcus red, marked with a star. Apply a specific label. Forward, delete, never send it to spam. Always mark as important, never mark is important and categorize. This refers to the category tabs such as primary, social, and so forth. Select, skip the inbox and then apply to a label. Now, choose the label work and check the box. Also apply the filter to the six Matching conversations. This option is very important because the filter is always going to apply to the emails that are already in this inbox. Click Create filter. And the filter has been created. Any new messages from the centre are automatically going to be filtered and will appear in that label. Let's do a live example by sending a message now. Okay? Wait a few seconds, and the message arrived in the work label. Pretty straightforward, right? Another way to add a filter is through the search box. Click the down arrow in the search box. Enter your filter criteria such as messages from a specific sender. So all type, for example, Bit Me not into the search box. Click the Create filter with this search link. I'm going to start. I'll select also apply to the filters to seven matching conversations and press the button Create filter. A better way to create a filter is through settings. So let me show you what I mean by this. From the gear icon. Go to the filters tab. This is where you can find all the filters you've already made. From this tab, you can export and import filters. By importing or exporting your filters, you can share them with other people. Also, if you're comfortable with editing XML, you can make new filters that are similar to existing filters. Export the old ones, edit the resulting XML file and import it back again. That's it for today. We covered quite a lot in this lesson about creating filters. Now in the next video, I'm going to take you through the more advanced features of the filters. Thanks for watching, and I will see you in the next lecture. 10. TIP:8 - Advanced Filtering Tips and Tricks: Suppose we want to filter any newsletters that come in, go to the Search tab and type in has unsubscribe, because most newsletters have that word in them. Click the magnifying lens icon and all messages will appear. Click the down arrow, and then create a filter with this search. Now you can delete them or choose something else. With filters, you can create rules that automatically apply labels to your messages as they arrive. For example, let's say that you know, any message from Mellon training are going to be online course related. Click the gear on the top right-hand side and choose settings from the filters tab, Create a New Filter. This opens up a form that prompts you to enter search criteria that Gmail uses to apply rules to messages. Enter the email address in the form field, and then click Create filter with this search. On the next page, you'll be asked to select an action. Choose apply the label, then select new label from the drop-down menu. You can then click Create filter to finish. Now, any new mail that arrives from the address is automatically labeled online courses, making it easy to find and distinguished from your other male. And that's what makes filters so powerful. To include multiple senders in the same filter, separate each sender email address with the word, or for example, one name at or name2 at You can also use filters to apply labels to posts that are already in your inbox, orders and payments from all your online shopping, for example. From the gear icon, go to settings of filters and choose Create a New Filter. In the Subject box, type, payment or order. Then click Create filter with this search. Go to apply the label box and create a new label called orders and payments. Now click Create filter and you are ready. Amazing, right? In the next lesson, I'm going to take you through the steps to unsubscribe to emails that don't need to read it using filters. I can't wait to show you. So I'll see you in the next video. 11. TIP:9 - Unsubscribe to Emails using Filters: Hello Students. In this video tutorial, we're going to learn how we can use filters to unsubscribed to emails. If you're ready, let's jump into it. Filters can help us to unsubscribed to emails that we don't need to read it. Most of the case companies, since the newsletters have the option to unsubscribe or opt out. Unfortunately, some companies don't give you the option to unsubscribe or maybe have been added to a marketing list more than one time. There was some marketing companies, for example, that when you unsubscribe from their list, they add you do another list. Let's get started. We're going to create a filter for this e-mail address that will allow us to delete all messages automatically from this particular company. First of all, click on the down arrow and select the option filter messages like this. Gmail will include the email that you want to unsubscribe, select the option create filter with this search. So when a message arrives that matches the particular email, you want to skip the inbox. Also, you want to immediately deleted, check this box to before you press the button Create filter, you want to apply the filter to match in conversations. So check this box. Now you are ready to create the filter. Of course, you can follow the same steps for the other emails that you want to unsubscribe. If you want to have Gmail send messages specific center to the trash, automatically follow the next stamps. Go to the Gmail search field and click the down arrow. Under from. You can type the email address you want to blog. There are two ways you can block an entire domain by entering, for example, at You can block more than one address, separate them with the vertical bar. It's above the backslash on the keyboard. You can block both name one at and name2 at by typing the following. Click Create filter and makes sure deleted, it is checked. Finally, click Create filter. You can check also apply to the filter to matching conversations if you want to delete previously received messages from this sender. I hope you enjoyed this lesson and I'll see you in the next one. By. 12. TIP:10 - Essential Settings From the Gear Icon: In this video, we're going to cover the basics of settings from the gear icon. So by the end of this lecture, you'll be able to change the appearance of the Gmail interface. So let's get into it. There are some customization you can do to make Gmail look and function exactly how it's best for you. I assume that you have at least an elementary knowledge of Gmail. Let's change the density of the view in this theme. Click on the gear icon in the upper right corner. Now you can change the display density. The display density setting affects how much space you see between labels around inbox sections, in between individual messages in your inbox. If I change the settings to compact, everything becomes squished up a little bit more. The default is comfortable. Again from the gear icon, select settings. In the general tab, you can change how many conversations and messages appear per-page according to warlords for you? I usually configured Gmail to show 100 messages per page when I view my inbox. So let's change it. Before press Save Changes. I'd like to discuss the inbox type view from the inbox tab. The inbox style can quickly organize your inbox in a way that fits you best. Your inbox gimme organized into tabs like social and promotions or intersections like unread, starred and important. Change this setting to unread first. It will show up to 25 messages. This is the default value, but you can change it. Now press Save Changes. Gmail shows you all your unread messages. First. Notice that you can have an unread message that came in weeks ago, but you've never read it. It's going to show up. Okay, let's go back to settings from the gear icon. We can also choose important first. Save changes again. You can train Gmail on what's important and what's not by using markers beside the inbox. If I think that there's something else that's important, I can train Gmail by placing a marker next to that conversation. Select now from settings, inbox tab default, and click Save. That's it for today. There's still quite a lot of cool stuff to be coming up and I can't wait to show you. I'll see you in the next video. 13. TIP:11 - Add and Manage Multiple Email Accounts In One Place: Hey everyone and welcome to this lecture. Today's lesson is about adding and managing multiple accounts in one place. So let's get into it. Most of us have more than one email address, such as additional accounts for side businesses, for, for newsletter subscriptions and more. Having too many email accounts as another email management problem, checking emails and multiple places is annoying and a time waster. Fortunately, you can check them all in Gmail. Now how cool is that? G males, male fetch or feature first, import all your old messages to Gmail and then continues to bring in new messages sent to your other accounts. You can add up to five accounts, including Gmail and other email providers. Suppose we have a second Gmail account to added. Click the gear in the top right-hand side and go to settings. It is important to know that POP should be enabled for all email. You can check it from forwarding AND POP slash IMAP tab. Save changes. Go back to settings. You can CGU, the green message pop is enabled for all male. Change to the accounts and import tab. Here's where you can add another email account. Click on it, enter your gmail address from your second account, and then press the next step button. In surgery password carefully, if you're other account is also a Gmail account, leave a copy of the retrieved messages on the server unchecked. If you have another email provider like Outlook or Apple Mail, check the box next to leave a copy of retrieved messages on the server if you want to see your emails and both URI other account and in Gmail. If this option is unchecked, emails in the other account will be deleted after they're brought into Gmail. So be careful, okay. You can also decide whether or not you want to label incoming messages. This will identify them as coming from that account, which may be useful to you. Click that box, you can select any other label you want or create a new one. If you don't label them, you may have difficulty figuring out which messages were sent to this email address versus the ones that were sent straight to your Gmail account. Click Add Account. Now, there is a chance that Gmail doesn't allow you to go further and pops up the message server denied POP three access for given username and password. If you're sure your password is correct, then your mail app might not support the latest security standards. You can change the security settings from this web address. That is the window that appears. Click the second bullet to turn on the access for less secure apps. When you're done selecting Add Account, there's one more decision you need to make. You can also send mail from the account that you're pulling in. Its up to you to decide whether you want to or not. I'm going to leave that at the default of yes, select Next Step. For outgoing mail, you can decide what name you want to identify yourself with and whether or not you want to treat this as an alias. If you click treat as an alias, then you want to search on mail sent to me. It will include any mail that comes to this email address. So I'm going to uncheck it because it's a bit confusing. Makes sense. Right? Click next step. Now we have to send verification. We need to prove that we own this email address before we can send mail on behalf of that email address, click sand verification. And then you have to go to that email account and look for an email address. It will come from Gmail. So I'm going to put it in here. Click verify, and now my accounts have been verified. Brilliant. Gmail is going to tell me how often the male was checked. I can view history just to make sure everything is working. And I can also check mail now, click on inbox, come back and see my emails. Notice that there's an email with a new label, that is the mail that's pulled in from that account. If I click the Compose button, I now have a pull-down menu beside my name. Here's where I can choose the from address. I can send mail through the default of Gmail or I can send it through my second Gmail account because we hadn't chosen. You'll get the choice. Now with every email you compose, Keep in mind that you only want to get new emailed brought into Gmail. Try auto forwarding your email instead. We covered quite a lot in this lesson so that you can add and manage multiple email account. I want to thank you for watching and I'll see you in the next video tutorial. 14. TIP:12 - Check Gmail through other email platforms: Hi everyone. In this lesson we're going to learn how to set up IMAP and Change Your SMTP settings to read Gmail messages in other mail client like Microsoft, Outlook and Apple Mail. So let's dive in. We need to use IMAP. You can read your Gmail messages on multiple devices and messages or sink in real time. To avoid temporarily locking yourself out of your account, make sure you don't exceed 2500 megabytes per day for IMAP downloads and 500 megabytes per day for IMAP uploads. If you're setting up a single IMAP account on multiple computers, try taking a break between each set-up. In the top right click Settings. Click the forwarding and pop slash IMAP tab. In the IMAP access section, select enable IMAP, leave the other settings as they are, click save changes. You can use this table to update your client with the correct information. But most of the time you don't need these settings because the steps are automatic. For help updating your settings. Searcher e-mails clients, help center for instructions on setting up imap. So let me show you what I mean by this. I've already opened up my Microsoft Outlook mail account and I'm going to set it up to read my Gmail messages. Click on settings. It's the gear icon, and then view all outlook settings at the bottom right corner of the screen. On the left pane, go to mail, sync, email. Choose Gmail from the right pane under connected accounts, the Google sign-in page will launch. On the connect your Google Account screen. Enter the display name that you want to use when sending mail from Gmail through Outlook mail. There are two options. Connector Google account, so we can import your email from Gmail. You'll also be able to send e-mails from Outlook using your Gmail address. Connect your Google account to send an email from Outlook using your Gmail address. Add as a send only account. To add Gmail is ascend only a count. Select the second option and click OK. Login to the Gmail account that you want to use in Outlook mail. Allow any requests from Microsoft to access your account. Now your Gmail account is connected to Outlook mail. Amazing, right? If you want to edit or delete the connection between Gmail and Outlook mail, click this Delete icon and save. Done. I hope you enjoyed this useful lesson. In the next lesson, we are going to learn how to forward emails automatically. Thanks for watching. 15. TIP:13 - Forwarding Mail Automatically: Today's lesson is about forwarding male automatically and how you can use it with filters if you're ready, let's jump into it. Suppose you don't always want to check your Gmail account for male. If you have a standard email program and want to use that, you can have Gmail forward their mail, it gets to another email address automatically. You can choose to forward all the new messages or just certain ones. To forward mail, you need to verify that the person connected to the target email address will permit forwarding to that account. So you start forwarding by verifying the target email address as follows. One, click the Settings link. The settings page appears to clip the forwarding and pop slash IMAP tab. In the forwarding section, click the add a forwarding address button dialog box opens. For. Click the Enter email address you want to forward mail to click next. Proceed and okay. A verification message will be sent to that address. Click the verification Lincoln that message. Go back to the settings page for the Gmail account you want to forward messages from and refresh your browser. Click the forwarding and pop slash IMAP tab. In the forwarding section, select forward a copy of incoming mail to choose what you want to happen with the Gmail copy of your emails. We recommend keep gmail is copy in the inbox. At the bottom of the page. Click save changes. If you want to turn off automatic forwarding again from settings forwarding and pop slash IMAP tab. In the forwarding section, click disabled forwarding. At the bottom, click Save changes. If you only want to forward certain kinds of messages to another account, create a filter for these messages. When you're setting up your filter, you can choose what email address to forward these messages to. Okay. That's it for today. If you have questions, please post them in the Q and a discussion board, and I'll be more than happy to help you. Bye. 16. TIP:14 - Securing your Google account: All right, let's talk about securing your Google account. So what do I need to protect my account? Securing your Google account is very important. The sum of all your emails, documents, post, contacts, and other data can help someone take advantage of you or yours, you details for their use. Identity theft is a growing problem on the internet and in real life, and you need to protect yourself as much as possible. Your password needs to be strong. There are a few schools of thought which come up when thinking about passwords. So here I'm going to cover five ways. Whatever you choose, there should be a minimum of eight characters in your password. If possible, these should be a mixture of lower and uppercase letters, numbers, and special characters, such as dollar sign, stars, ampersand, at et cetera. There are three different ways that I prefer when I choose a password. Option. One, the simplest one to remember is choosing three random words, which means something to you, but would be impossible to guess for an outsider. For example, if your favorite food is passed to your favorite vacation was in Greece, and your favorite car is BMW. Then passed a grease BMW would be considered a reasonable password option to. Another way to choose a password is by using a combination of letters and numbers and special characters. Using everyday words can make it easy to remember. For example, I go to work is bad, but I go to work is strong. I replace the OH with a 0. All the replacement numbers look like they're letter counterparts to make it easy to remember. Option three. The third way is to choose a phrase. For example, your favorite quote, which you will member and take the first letters of each word. For example, the successful warrior is the average man with a laser-like focus. It's a quote from Bruce Lee. So the password would be T SWI TAM WLS ELF. If you have many passwords and it's not easy to remember them. A good way to cheat is to use a service like last pass or dashed line. I use dash lane. It's an easy app that saves all your passwords, secure websites, credit cards, or it can generate passwords for you. Now how cool is that? If you use this service, make sure that you set up the password recovery options, the service is very secure and if you have not done this and you have lost or forgotten your password, then there is no way of getting back your password database. Changing your password regularly as a good way of securing access to your account. But remembering hundreds of passwords, constantly changing can be a headache. Google's two-step verification can be an elegant solution to this for access to its website. Two-step verification slash authentication is an extra step to make sure that access to your information files, and folders is restricted to you instead of relying on a password, a second device is used, which you always have on you, such as a phone, tablet, computer, or key ring. The setup two-step verification on Google. Go to your profile picture and click on it. Then click on manage your Google account. It will open up a new page, click on security on your left-hand side of the screen, and then click on two-step verification. Press the Get Started button and you will need to re-enter your password. Google will send a secure notification to your phone as your second factor during two-step verification. So make sure that this is the mobile, mobile phone that you want to use and click on try it now button. And notification has been sent to my phone. So all press yes, that it was me. And now onto this step, you will need to fill in your mobile number to get a text message code. Let me fill it in. Okay. And click send. Google just sent me a text code. So give me a few seconds to fill it in here. Okay. And we are finished with the steps. Your account is now protected using the two-step verification system. Once you have logged onto your Google accounts in your phone for checking your email in the Gmail app, for example, it is treated as a trusted device and will not ask you for any two-step verification codes. So we've covered quite a lot in this lecture. That's it for today. I'll see you in the next lesson. Thank you for watching. 17. TIP:15 - How to Change Gmail Password: Hello Students. In this video, we're going to learn how to change your Gmail password to something new. So let's dive in. In this browser, I have the Google page. Keep in mind that the Gmail password is the same with the Google password. So I'm gonna click in the top right corner in that picture, and then we manage your Google account. This will bring me to the main Google Accounts screen. We can simply type password here, you can see some different options, but I'm going to click on the password. Okay, to continue, Google wants to verify that it's you. So you'll type your existing password. If you don't remember what your password is, you'll click here forgot password. And this will bring you through the account recovery process. So that's all it takes a set of new password on PC. If you update the password here, you'll have to change it to all devices that use this specific Gmail account. If you have an Android phone and want to change the password, you'll follow the steps that I'll show you. Let's open our Gmail app at the top left corner. Choose settings. Okay, let's click on the Gmail address. Tap on manage your Google account. We want to click on the personal info tab and the password is there. To continue. Google wants to verify that it's you, so you'll type in your existing password. After that, Google will ask you to type in your new password. Finally, the password will change. I hope you found this tutorial useful. Thank you for watching and I'll see you in the next video. 18. TIP:16 - How To Delete Your Gmail Account Permanently: Hey everyone. In this video tutorial, we're going to learn how to delete your Gmail account. So let's get started. The first step is to click on Gmail avatar and click the manager Google account. Then select data and personalization. On the page that appears. Scroll down to download your data, delete your data, or make a plan for your account. Click delete a service or your account. Before choosing to delete a service, you can choose delete a Google account and data to remove your entire Google account, including your search history, Google Docs, AdWords, and AdSense, as well as other Google services. You will be prompted to sign into your account. Let's do it now. On the next page, you can choose the service that you would like to delete. If you want to delete a Gmail account, click the trashcan icon next to Gmail. But before that, you can follow the download data link for a chance to download a full copy of your Gmail messages via Google Takeout. You can also copy your email to another gmail account, possibly a new Gmail address. Ok, here you will enter an email address different from an address associated with your Gmail account you're closing. Keep in mind that it can be a Gmail address. When you click on Send verification email, you'll get an email from Google with the subject security alert from your link Google account or Gmail deletion confirmation. You will follow the deletion link and you will confirm the Gmail deletion by selecting Yes, I wanted to leave my Gmail account permanently. Keep in mind that you cannot undo this step. After you click this, your Gmail account and messages are gone. So that's how you can delete your Gmail account permanently. I want to thank you for watching this lesson and I can't wait to see you in the next one. 19. TIP:17 - The Secrets of Composing a Message Fast: In this video, we're going to cover the secrets of composing a message fast. So let's get into it. You already know that to create a new message in Gmail, you press the big red Compose button on the main Gmail screen. The next step is to start typing in the recipient of the two field. But you may not know that the dots in your Gmail address don't matter. You can email Andrew John at Andrew dot John at or a dot n dot, dot, dot, dot, dot, dot, dot, dot, dot, dot n at And they would all go to the same place. The periods in your email address or meaningless. Also, if you want to send mail to other Gmail users, it's not necessary to type at or at Google at all. Just take their username in the To field. Now how cool is that? To add more recipients, press the space bar or add a comma, you can click the CC or the BCC links to add carbon copy recipients. Someone else who should get a copy of the email or in a blind carbon copy recipient. That is someone who will get the e-mail, who won't know who else you have sent the email to. You can insert a hyperlink into an email type in www dot Mellon Highlighted and click the insert link icon. If you want to add a photo in your email, you either upload a photo directly on your computer or you use one that already exist in Google Photos. If you know the web address of an image, type it into the box. I can choose whether I insert an image as an attachment or an in-line photo. So the reader will see the image in contexts where, where I put it. Now to send an attachment, you can either browse to find it on your computer or send it as an attachment directly from Google Drive if you haven't installed. Of course. It is important to note that Gmail blocks most executable file types is virus protection measures. If you have to send an EXE or DLL files to a recipient, USE drops and you can send up to five files per month for free. And you can send large files instantly, like photos, videos, and MP3s. Brilliant. Now in the next video, I'm going to take you through templates or canned responses. Thanks for watching. 20. TIP:18 - Templates or Canned Responses: Do you routinely find yourself typing out the same applies over and over. The template feature can save you time. Templates enable you to send pre-written responses to messages. Setting up a template takes only a few minutes and can save you hours. And extremely useful feature if you regularly spend time typing the same content. First of all, you must enable the templates feature, click on gear icon, settings, advanced tab, and find templates. Enable it in save changes. Now click the Compose button, enter the text for your template messages and highlighted. If you want to customize a specific part of your canned message for each recipient, consider bolding or highlighting this text in a color as a reminder, clicking on more options from the three dots in the lower right-hand corner. Then templates. Save the draft as a template and save as a new template. Enter a name for your template. Click OK and close the window. Now we're ready to use it to compose a message using a template or a canned responses. Follow these steps. One, click the Compose button to click the three dots in the lower right corner of the new message window. Three, select templates and then select the response you want to use. Finally, send the message. If you want to delete a template, you can follow the same steps. And from delete template, click the response you want to delete. You can use those canned responses along with email filters to send automated responses. See you receiving a bunch of Udemy student emails. You can set up a filter for Udemy students and select your templates response. Thank you. Any email that has the word Udemy students will be sent that thank you. Email. I hope you enjoyed that Gmail tutorial and found it useful. If you have questions, please post them in the Q and a Udemy board. Thanks for watching. 21. TIP:19 - Keyboard Shortcuts Turn Yourself into an Email Ninja: Alright, let's talk about keyboard shortcuts. One of the easiest ways to save time with Gmail is to use it effectively, taking advantage of the available shortcuts and productivity settings. Before you get started using keyboard shortcuts, you first have to enable them. Click on the gear in the top right side. Settings. Scroll down in the General tab and keyboard shortcuts. Select the keyboard shortcuts on and press the Save Changes button. Gmail offers numerous keyboard shortcuts that enable you to do things faster for a full list of keyboard shortcuts, press Shift plus forward slash. Amazing, right? If I want to get to my inbox, I can hold the G key down on my keyboard while simultaneously pressuring the letter i. If I hold the G key down and I hit D, it will go to drafts. Now hold down the G and hit L. You'll notice all the labels in the search box with all the down key arrows on my keyboard, I can select the label I want. Press escape, and again, g plus ivory inbox. For a quick search. Press the forward slash escape again. To compose a new message, you can press the C key. Now with tab, I can navigate through the message. You can also navigate up and down the message list would J, K, And with x. You could also use the up and down arrow to navigate through your message list. Look, the blue line is going back and forth. To read a message, hit the Enter key and the message opens. Go back to the inbox by tapping on the UK key. Press the S key. If you want to store a message. Do you want to mark an email as important? Press x qi and check it. And then plus Q0. Take a few minutes to familiarize yourself with them and start using shortcut for the most common GMail tasks. You'll save hours of work. That's it for today. I want to thank you for watching and I'll see you in the next one. 22. TIP:20 - Advanced Searching Find Any Email You’re Looking For: Performing a basic search and Gmail is easy. Just enter your search term in the search box and click the Search button. It's better to archive our mail instead of deleting it. Because when we are archiving our mail, it can be searched. If we put the cursor in the search bar and type any word Gmail. We'll do a very quick search, find an email with that word in it if it exists, of course. For example, type excel and press enter. See what it found. You'll also notice that there's a tag that shows where the email is located. If there was no tag, then that means the email is located in the all-male archive. To perform an advanced search, click the arrow to the right of the search button. For example, I can only search my inbox starred mail or sent mail. I can also search by sender, recipient, subject award in the message, word's not in the Message attachment size and date. In that date range, I could even put a date like today. By default, Gmail only shows you the first 20 results. However, if you look on the right-hand side, you can see how many you get. If you have more than 20, you can get to the next page of search results by clicking this older arrow button to get back to your inbox, click inbox and the search results are cleared. In the next lecture, we're going to show how we can do advanced searching using operators. Thanks for watching. 23. TIP:21 - Use Search Operators to Perform Advanced Searching: Gmail gives you the ability to use a variety of search operators in the search box. You can use these operators right from the Gmail search bar. Here are a few examples. Type unsubscribe into the search box and you'll probably find every deal or event email notification you've ever signed up for. You can also select all by checking this box to delete these useless newsletters from your inbox. Another example is using the OR operator type in from Andreas or from melon. Here are all the messages from Andreas or Mellon. Also useful is that you can quickly find any messages with a specific label, type in label work and look at the results. You can even search for stars. If you want to search for a message that has a yellow star type in, has yellow star. Hit enter. And here's my email. Looking through your inbox for a male, they came in with an attachment, ad has attachment to your search query. You can also search for emails that have a specific file types as attachments. For example, images like has attachment, filename, JPEG. I can also search for things by date. For example, type in after 2015, dash five, dash ten. Messages dated after May tenth, 2015 hit enter. And here are all my emails. By default, search only looks in your inbox to look after other emails and other places. Use the modifier n. For example, to search your spam folder, add in draft to your query. You can also exclude words from your search. In the same way, you exclude words from all other Google searches using the minus symbol, for example, to search for Andreas, but not cores, enter Andreas minus course as your search query. I hope you'll learn how much to use search operators to perform advanced searching. I want to thank you for watching and I'll see you in the next lesson. 24. TIP:22 - Are You On Vacation Let Gmail Reply For You: Alright, let's talk about Vacation responder on Gmail. Gmail allows you to create a vacation responder. A vacation responders and honorable apply that will be said they'll whenever anyone sends you an email message, you don't have to be logged into Gmail. Gmail send an auto response every four days that the same person, any messages marked with spam, won't get an auto response from you. At the top right hand of your screen, click the gear icon and go into settings. On the General tab, scroll down until you find the Vacation responder. First of all, turned the Vacation responder on. The second step is to choose the date range in which you are going to be gone. So select the first and the last date. Put in your subject line and in the message area, put the message body that you want people to read when they get your vacation responder. You can send your response to only people in your contacts. Don't forget to save changes. You will see a big yellow bar at the top of your screen that says on vacation, because that's what my subject line was. I hope you enjoyed this lesson. If you have any questions, please let me know. 25. TIP:23 - Delegate the Management of Your Inbox to an Assistant: Hello Gmail fans and welcome to another lesson. Gmail enables you to delegate the management of your inbox to another person, such as an assistant. This person can read, send, reply to the lead organizer messages. To set up a delegation, you can follow these simple stamps from the gear icon in the upper right corner of the screen, click Settings. Click the accounts and import tab. In the grant access to your account section, click the Add another account link. Enter the email address of the person to whom you want to grant the access. And click the next step button. Click the send email to grant access button. Gmail sends this person an email with the notification of your request. Your delegate must click the confirmation link to gain access to your Gmail account. Pretty straightforward, right? Some things are useful to know the person to whom you delegate access must have a Gmail account. Also, you can delegate to no more than ten people. You shouldn't use Gmail delegation feature to create a group email account. If Google notices to many people all accessing the same Gmail account, it can shut it down. A delegate can't change your password or settings, or chat on your behalf. If you decide you no longer want someone to access your Gmail account, you can counsel that person to access from the accounts and import tab again. In the grant access to your account section, you will click the delete link next to the name of the person who's access, you want to cancel. Okay? So that's how you can delegate the management of your inbox to an assistant. Thank you, and we'll see you in the next video. 26. TIP:24 - How to Send Personalized Emails with Mail Merge in Gmail: Hello students. If you want to send out the same email to multiple people, but want to personalize it for everybody. Setting up a mail merge will save you a lot of time. Microsoft Outlook has a built-in mail merge function, but if you want to use it with Gmail, you'll have to install the mail merge add-on from the Google Store. The add-on is compatible with all browsers and only requires a Gmail account. Mail merge for Gmail lets you easily send personalized messages to one or more email recipients. You can write a single draft email in Gmail, specify the list of email recipients in Google Spreadsheet. And the mail merge program will send the customized emails to all these addresses in one go. Mail merges a popular feature of Microsoft Outlook, and with the help of Google scripts, we can easily perform a mail merge in Gmail, Google inbox, Google Apps, and G Suite account as well. Gmail mail merge is powerful and packed with useful features. You can insert different unique file attachment from Google Drive for each recipient. The e-mails can be written in plain text or formatted in rich text, HTML, and then email opens can be tracked. So you know, if an email has been read, you can also schedule merges and send your emails later at your preferred date. And our How to do mail merge in Gmail. Well, to get started, install the mail merge add-on. After the add-on is installed, follow these steps to see mail merge in action. Go to the Google Spreadsheet, which is black. As you can see, click the add ons menu and you will see a new menu called mail merge with attachments. The first thing I have to do is to convert this blank spreadsheet into a mail merge sheet. Click the Create merge template menu to transform into a blank mail merge template in your Google Spreadsheet. If it contains the standard columns like firstname, email address, file attachments, scheduled date, et cetera. But you can add more columns. If you want to add data, you can go to the mail merge menu, then to important Google Contacts menu to fetch any existing contact groups from Google contacts in the mail merge. Simply select a group, then the button import contacts. This saves time, but you can also do it manually and write the firstname, email addresses, and the other details of the recipient in the mail merge sheet. Our basic data is in place, but we could add more columns. For example, if you want to send out a personalized email to one people inviting him to a meeting. You can right-click and add a column called invitation name. If you wish to add unique attachments for your recipients, you can add them to the file attachments column. Go to Google Drive, right-click a file, and choose to get link to copy the URL of that file so you can paste it into the sheet. You can include multiple files to, but remember to separate the files URLs by a comma. There is an even easier way as well. Instead of manually copying pasting the URL, go to add ons menu and choose Add file attachments. Then select files from computer, choose a file and we are ready. You also have an option to schedule emails and the program will automatically send them later to schedule and email, go to the scheduled date column and insert the date and time when you wish to schedule a particular email. Use this format. If you want to keep those cells blank, the messages will be delivered instantly. Okay, we're all set to send our first mail merge. So go to the add ons menu and choose the configure mail merge. You can see a lot of fields that most of them are optional. You can include one or more variable fields in the e-mail message, the field name notation, and these will be replaced with actual values from the sheet when the emails are sent. Say you want to send an email to a group or the content of the message body is mostly similar, except a few fields like firstName and executive name that will be unique for each message. What you need to do is add columns in the sheet for each of these variable fields. And in your Gmail draft, you can refer to these fields as firstName, executive name, and so on. Now that our template is ready, choose Run mail merge to start sending emails. The atom will instantly send emails to addresses where the scheduled date column is blank, while others would be put into the queue and will be sent out automatically at your preferred date. And our wall mail merge with Gmail is easy. You should always test your merge before sending the email blast to a large group. Just have a single row of data in a spreadsheet and put your email address in the email address column. Run merges before and see your Gmail Sent Items folder to make sure you're outgoing. E-mails are as expected. I hope you've found that mail merge a useful and easy way to send a personalized emails in Gmail. See you in the next lecture. Bye. 27. TIP:25 - Scheduled Send: I send out a lot of emails after hours. A few years ago, I had to put them into a document or saved them on my drafts folder and remember to send them out the next day during work hours. In this lecture, we're going to explain the schedule send feature. So let's get into it. Okay, so first you have to type out your message. Then click that little arrow next to the Send button and pick a time to send it. Pretty straightforward, right? Similarly on mobile, just click the three dots next to the Send button, tap sand later and pick your time. Brilliant. I hope you enjoyed this short video tutorial. There's still quite a lot of cool stuff to becoming up. So I'll see you in the next video. Bye. 28. TIP:26 - How to use and connect Gmail Keep Notes and Google together: Can we use in Connect Gmail, keep notes and Google Calendar. In this video, I'll show you how to get that and so much more by connecting and linking them together. Hello everyone, this is Andreas, and let's get started. I'm in my Gmail inbox. Let's open this email that was helpful information. I'd like to take some notes from this email. Look at this side panel on the right. We've got some icons here for Google, Keep Google Calendar and other apps. If you don't see this sidebar, it's because you've not hit this little arrow at the bottom right hand corner. So if I click on the icon, I've got some notes here. I'd like to have a note link to this information. All I need to do is click here taken note. Notice that there's an actual link between this and the email. Click on Done, and let's open keep app. Look at this new node I just created. Click on that link. And in a new tab, I'm going to go directly to this email. So I created a connection between that note in this email, no matter this email would be in a folder archived, et cetera. If I want to delete that link, I just hit the X. Now let's make a connection between that email and Google Calendar, creating an event from this. If we go up here to these three dots, we've got an option called create an event. Selected. It opens up a new tab within Google Calendar with the subject of their and the contents of that email automatically in the description. You can look at the date and at the time, and then click Save. You can also send invitations to other contacts. Click don't send for now. I'm here on Google Calendar within this event. Let's open keep from the side panel. And to make it even better, I can add a reminder through this little icon here. Let's say I want to pick a particular time in hit Save. I have a desktop notification turned on, so I'm gonna get a reminder here within the browser or on my mobile phone. Let's go back to Google Calendar, and here is my reminder. So we've covered quite a lot in this lecture. If you have any questions, please post them in the Q and a discussion board. Thank you so much for watching. 29. TIP:27 - Contacts and Contact Groups: Save Time and Be Productive: Do you frequently email the same group of people like for a team project, Gmail offers a simple and powerful system for managing your contacts. You can compile those email addresses into a group in your contacts. So you don't have to add all of those people each time. Today's lesson is about contact and contact group. So let's get into it. To get into contact, you have to leave Gmail and click this Google Apps icon on the top right of the screen. If you haven't defined contacts somewhere down below and you want it at the top row, you can just drag it up and click it here. But an even easier ways to get into Google Contacts is deselect G plus C on your keyboard. And that will immediately bring you up to Google Contacts. Let's start by creating a new label from this little plus sign here. Select a name for a label. I'm just gonna say friends and I'm gonna select Save. I've got my new label, but I don't have any contacts with this label. So let's go back to my contacts. And let's say that I want to select these two people here. And what I can do is I can come up here to the top. And when I click on manage labels, select the one that I created and apply. Now you can see the new label on the left, and when I hover over it, I see two icons. But if I come over here, you'll see that there is the number of two people beside it. It is very easy to remove people from a label as well. If I click on it, I can remove from the label. It is also easy to add people onto labels simply by dragging into labels. Just go to Gmail, compose a message, and start typing group name. Boom, it will show up and everyone in that group will be emailed. Let's go back to Google Contacts. To add new contacts, click the plus icon at the bottom right of the screen. A new contact for opens where you can enter contact details including a photo. Add notes about this person. You can show all the fields from this link, villain as much or as little as you know. You can import contacts, explore your contacts, or even just a subset of your contacts for use in another email program. And you can also restore deleted contacts. You can choose any groups you have here. Also. Next, you can choose what format you want to export them in. If you're going to import your contacts into another Google product, then you can select Google CSV format. If you're going to import them into Outlook or some other email program, Jews, outlook, CSV format. The card format is a good suggestion if you're going to import your contacts into an iPhone or a Mac. So that's how you can use your contacts into Gmail. Thank you for watching and I'll see you in the next lesson. Bye. 30. TIP:28 - How to backup phone contacts to gmail on android phone: Today's lesson is about phone contacts and how you can back them into a Gmail account. So let's dive in. We all have many phone contacts and most of us are unsure, and k's are phone break or stops working. The clever and easy way to backup our contacts is to a Gmail account. Let's take a look at a method that helps us to achieve this on an Android phone. The first step is to export contacts. Click on the contact icon, then tab on the top right corner and settings. From display preferences, you can see the number of contacts that will back up. Go back to contacts and tap on again. And the top three dots and settings for manage contacts, tap on the third choice, import slash export contacts. I want to export contacts from my phone to internal storage as V card files, choose the Export button. Check all the boxes. Exporting has started. The export is finished and I will check the export file from file manager or my files icon. Now for my internal storage folder, I will find the VCF file. Here it is. From any browser type Tap on this icon on the top right corner and choose contacts. We want to find the import contacts icon. Click on it. Search the contacts file. On the top right corner, click the Show internal storage from the three lines, icon, menu bar, tap on the device name. From here, select the exported file, import and all phone contacts are important to Gmail. Now how cool is that? I hope you found something new here and I'll see you in the next lesson. Bye.