Boost your Productivity with Todoist | Georgi I. | Skillshare

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Boost your Productivity with Todoist

teacher avatar Georgi I.

Watch this class and thousands more

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Taught by industry leaders & working professionals
Topics include illustration, design, photography, and more

Watch this class and thousands more

Get unlimited access to every class
Taught by industry leaders & working professionals
Topics include illustration, design, photography, and more

Lessons in This Class

24 Lessons (1h 35m)
    • 1. Introduction

      2:18
    • 2. Get your Todoist account

      2:42
    • 3. Overview of interface and settings

      4:50
    • 4. Add and complete tasks

      4:00
    • 5. Subtasks

      2:28
    • 6. Due dates

      4:54
    • 7. Set task priority levels

      2:13
    • 8. Creating Projects

      7:56
    • 9. Templates

      4:51
    • 10. Sharing your tasks and projects

      2:50
    • 11. Comments and File uploads

      2:37
    • 12. Reminders

      3:35
    • 13. Labels

      7:40
    • 14. Filters

      10:31
    • 15. Productivity View

      4:51
    • 16. Karma

      3:14
    • 17. Activity Log

      2:09
    • 18. Premium themes

      0:58
    • 19. Board View

      1:54
    • 20. Add tasks via email

      8:39
    • 21. Automatic backups

      1:02
    • 22. Using Todoist with a browser extension

      2:09
    • 23. Apps Integration

      5:44
    • 24. Thank you

      0:46
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About This Class

Todoist is a great tool that will allow you to stay on top of your tasks.聽This is a comprehensive course that is properly structured so you can聽master the tool in less than 2 hours.

This course will give you a deep understanding of Todoist's functionality by using hands-on, contextual examples designed to showcase why Todoist is awesome and how they can be applied in a number of ways.

By the end of the course you'll be able to:

路 Comfortably navigate Todoist's interface

路 Manage all your tasks with the app

路 Use all of Todoist's features

路 Integrate Todoist with other apps

路 Use best practices to increase your productivity


About me: I have been using Todoist for years now and utilize all the tool's features. Anything from my personal weekly to do list to managing really complex projects, I have done it all with Todoist!
I really believe that some of the tips and tricks that we will cover in this course will boost your productivity and have a long lasting effect on what you achieve in the next few years.

Meet Your Teacher

Teacher Profile Image

Georgi I.

Teacher

Hello!

I am Georgi. I am a software geek that have been using software tools for years to increase my productivity and advance my career.

I love teach and my goal is to help people master software tools that will enable them to achieve any one of the following goals:

- Get the next promotion at work by utilizing software to set yourself apart from the competition
- Make your CV standout by adding trending skills
- Improve the operations of your business

My mantra is teaching by doing. Let's get going!

See full profile

Related Skills

Business Productivity Todoist

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Transcripts

1. Introduction: Hello, welcome to the complete course on to-do list that's been fully updated to cover all the latest and greatest features. I'm georgie, I've been using to do this for five years now. And I want to give you a sneak peek in what we are going to achieve in the next two hours. First of all, we're going to start by creating tasks into the list. And then we're going to explore all the different options that we have for tasks. We're going to cover absolutely all the features from subtasks, comments, assigning due days, creating customer reminders. We're going to cover absolutely all the features available on the tasks. We then going to move into projects. We're going to create a project from scratch. Then we also going to create a few projects from the different templates that to do his provides to us. We're going to look at the difference between the ListView, the board's view. And then we're going to move to some of the more advanced features such as labels. And we're going to cover this from the basics to the more advanced features here. And same for the different filters that are predefined and filters that we're going to be creating from scratch. We're going to deep dive into the productivity view and how to best use it in order to be more productive. We also going to explore the karma points, the premium deems. And then we're gonna move to the more advanced stuff, searches using your email in order to assign tasks to your projects. This is gonna save you a lot of time in the long run and it's going to make using two is so much more convenient for you. Then we're also going to be looking at the todo is browser extension. This is a great tool to use and you see how useful this is going to be in your daily life. And then finally, we're gonna talk about how do we integrate other apps with our to-do list. And we're going to look at an example and go through the whole process of integrating an app with to-do list. So in summary, in this course we're going to cover absolutely all the features that we have currently available, introduced. And after this course, you're going to be an absolute expert in to-do-list. So let's not waste more time enroll for the course, and let's proceed with the first lesson. 2. Get your Todoist account: Okay, so the first thing that we would do is to create an account with due east. At the moment, I am on the to-do list website. And from here you can click on get started and create an account. Then avoid email. You can then put your name here and password. Then you'll be able to pick your DMM and open my to do list. Now, here's the problem. If you approach this way. Let's say for example, click on the labels now is going to ask me to upgrade to premium, which is $3 per month. And let's, let's have a look at the different plants. So we have the free version, we have the Premium version, and you have the business version. And a lot of the features that we're gonna be exploring in this course are based in the Premium version. And this is why I've divided the course into the first section where we're getting the account. Then we have the free section where we're going to explore all the free features of the list. And then we're going to have a section for premium where we're going to explore all the features for premium. Now, if you want to explore the whole course, including the premium features, you're better off not signing to do is from the website, from the main page. But in Gogo, you should type free trial to-do list. Then this page on popup soup. So for example, if I click on the first one, this is going to let me know what's the premium, how I can get it for free. And then there's this link here which you should find. And then I'm going to append to the list. And that's it. I'm now on the free trial for a month. So even if you sign up to do it already and you're already logged in, count, just go on and find the free trial link. And you'll be able to use all the premium features for 30 days. And then after that there's days. You can decide whether you want to continue with the premium features or you just gonna switch back to the free version, which is $0 per month. But in order to really learn all the features that we're gonna be covering our advisor to go on and sign up using the free trial for 30 days. For now. Let's now proceed to the first lesson where we're going to explore the interface. 3. Overview of interface and settings: To-do lists interface. It's very simple and there's a reason for this. Introduced is great in such a way that you actually focus on your task so you don't have to do it. A lot of useless menus and advanced options in order to access your features. Everything's easily reached. For example, here's the menu. It just on the left. So you can collapse it and open it from this button here to go to start page. And then you also have a search bar. Then on the menu you have an inbox picking, for example, here, assign tasks and later on put them into the different projects that you have from here. If you're not sure yet where to place them, then you have today, which is for the tasks that are due today. And because we created the account today, our first task that was created by to-do list is to add a new task. So inbox, where as a tip, you usually can store your tasks before pulling them to the right place. So if you have something in mind, right, the new task you can always create here. For example, learn, learn To Do List interface, and that's it. We've created our first task, introduced four, then we have upcoming should disallow things that are upcoming over the next days. And you can scroll down as much as you like to see what tasks are upcoming. Then you have the project's place, which we're going to explore in a lot of detail. Where you used to do is in order to manage tasks within a project. For example, you own personal project. We're going to explore how we do this ideal case example. Then you have some of the premium features here, Labels and filters. We're gonna cover this in a lot of detail, so I'm not gonna go to a lot of detail on them now. And this is pretty much the menu that you have introduced. Then here on the top right. You can also add a task from here, you have your productivity levels. We're going to explore this. There's something called karma points in to do this, which is really pushing you to be more productive. We're going to explore this in a later session because this is also a premium feature, then you have notifications here. And you come to this more options menu. From here, you can change the DMM. For example. I'm using the to-do list, dean, but you can change it, for example, to the green team. I'm gonna change this back to the DMM. Just prefer it. And then you have more options such as activity log, which we're going to explore print to do his business support templates, keyboard shortcuts, and some apps here that you can integrate to-do list with. We're going to explore all these in detail in later lessons. So the only thing that we want to show you in this lesson is the Settings menu. Let's click on settings. So here you have some basic information about your plan where I'm a free trial was gonna end my personal information. Then I can connect it to my Google Calendar, Facebook accounts from here. I can refer friends to do it and I going to get two free months of to-dos premium, I can delete my account. Then if I go to General from here against state, when you want to awake to start when the weekends should start in to-do list, whether you want to receive emails and bearing in mind that to do a sense a lot of email. So I usually switch these two, for example, no things for, especially for the tips and tricks. So because I find that they send you emails on a daily basis, but if you refer to receive the tips and tricks, you can just leave it to yes. And I usually leave the daily digest to yes. Then subscriptions, substitution details again, you have the deme here, you have the karma points here. We're going to cover this in more detail and reminders we're also going to cover in a lot of details, notifications, backups, which we also going to cover integrations and import. So we're gonna cover all of these features in later lessons. But what I want you to remember from this lesson is what's important for you, is really here on the left. So this is where your main menu is. Then you're working space, going to be here in the middle. And you have some more options here in this options menu. And this is pretty much the interface of the two is really simple and that's on purpose. So let's now that we're familiar with the interface, gone and started actually assigning tasks and seeing how we can make to do its work for us. 4. Add and complete tasks: Okay, so let's now go on and actually create some tasks. And let's create tasks for the next week, for example. The first one that we've created in the last lesson and just go marked as completed. I just want to click on it and it's going to disappear from my inbox. If you also want to see the complete tasks, for example, the task that we just completed. You can just simply click on the More Options and click on show completed tasks and usaid here. But for now we're just going to hide it from the same location. Okay, so let's create the tasks for the week. So my first task is going to be exercise three times during the week, or just three times. Okay? I'm going to add the task. The next one is going to be by present for my mom's birthday. Then I'm going to add one more. For example, make dinner reservation for Friday. You saw that to-do is recognized Friday as Award and try to schedule it for Friday. But I really don't want it to be scheduled for Friday because I need to make reservation before that. So I'm not going to use this option on the moment. Then I going to say the research on my new product business idea. And I will say two hours minimum. I'm going to add it. Take the car for the annual service. Then, for example, fix the broken desk in the bedroom. And then the next one is going to be, for example, book are hot for the summer vacation. K. K, and we've added now 1-2-3, 4-5-6, seven tasks. There's a fine balance between adding too many tasks and Q Alito, You have to find what works for you in order to increase your productivity and make sure you keep up with it for the long term. Our advisor to start with just the tasks that you really need to complete during the week. I see a lot of people when they start using productivity tools, they add a lot of things to do. And the thing, this is the way they're going to increase their productivity. But the idea here is that you have to start slow because people have habits. And if you are currently watching five hours of television per day, and you want to decrease this to 0 hours from week one and do all these other things, then you may burn out in a few weeks time. So start slow and increase your productivity with each week adding more tasks that are taking more time. And when you adding tasks, think about how much time they're gonna take approximately, for example, exercise that's three times. This is going to be depending on where you exercise program takes three hours. Then this is going to probably take one our discipline take 30 minutes. And you see that you probably hear you have around 20 hours of activities and data outside of your day job, right? So that's probably enough for the first week. This is just something to keep in mind as a best practice when you want to increase your productivity. Just do it slowly and you're gonna be amazed on how much more he doing just one month from now. Let's now proceed to the next lesson. 5. Subtasks: In some cases, it will make sense to break a task into subtasks, especially if the tasks take a lot of hours of, for example, there are multiple steps in order to complete the task. So for example, the first task here is exercise three times. So maybe we want to divide this into three sub-tasks. In order to do that, you simply click on the task. And straightaway from here, you can create the subtask, so resemble swimming. Then I'm going to have Jim, for example, G1. For the first time I go in and go to Jim and Jim two, right. So now I have three sub-tasks, and now I have my three sub-tasks here. Alkyne collapse them or I can expand them so you can see them. And even when you collapse them, you still see that you here, you have three sub-tasks and you can just click on them and you see them. So now when they, for example, go swimming on Monday, I can just click here. And I'll see that swimming is done. I get this one of free is done. Now, this only makes sense in some cases, for example, by present from my mom's birthday, preprocess. It doesn't make sense. It doesn't make sense for this one. It may make sense for research on my new business product idea. It probably makes sense in some cases for book CTO for the summer vacation, for example, here. I could have research, autos, ask friends for their choice, and then book, right? And I will say, if the task is small enough, don't break it down. If my task is to make dinner reservation for Friday, right? It's probably gonna take me a too much time to divide it, too much admin work to add all the subtasks, then rather make the simple phone call and make the reservation. So I really don't want to have here something like research the form Humberto from Google and then phoned the mob, use it where it makes sense. And for smaller tasks, don't use subtasks. 6. Due dates: Let's now have a look at how we set due dates and more importantly, recurring due date, which is a great feature of the dust. For example, by present for my mom, in order to set the due date, I simply go and click on it and I'll click on schedule. And our say for example, I want this to be done by Saturday. So I'm going to set a deadline of saturated. You can close it. And here I have my due date. Make dinner reservations to this is for Friday. So again, click on the Quick schedule button. And I will say I need to do this by Thursday, which is tomorrow, research my new business product idea. I will just say sunday. Take R for the annual service. I'll put it to Friday, fix the broken desk, set it to Sunday, and book the hotel room. I will set it to Saturday. Now, how do we do this? If you want to have a recurring your date, for example, exercise three times per week, we want this to be a weekly thing, right? We don't want to accept it just this week. And we want to make sure that we have it in our schedule every week. So the way we will do this is not by clicking on the schedule button, scheduling it, but actually changing the name of the task or change the name to assess three times. And then I'll say every. So what happens now is to do it recognizes this and it's going to set the tasks to be a repeat task. And then you see that the due date is today. So I'm just going to switch this to Sunday to Sunday. Sunday. And this is going to now be a repeated tasks, the end, let me show you how it works. So I'm gonna close this. So I have it at the moment scheduled for Sunday, right. And let me go on and complete the older tasks. So now I've completed the three sub-tasks. Notice that when you complete the subtasks, it doesn't complete the main task here because maybe there's some other item that's outside of the subtask that you want to do first. So I'll just go and click on this one. And what's happened now, the task was completed and now the due date is moved to the next Sunday, right. To to to 18th of October and it used to be 11th. Now, if we go on and complete it one more time, this is again going to be moved to the 25th of October. And this is the way you do it. And there's a lot of options which you can do. Let me show one article from today's. You can do every day. So you can type in the task every day, every Monday, every evening, every weekday evening, Monday and Friday. So you can actually specify which days you can do a specific task. Every days, every month, every third Friday, every 27. So for example, if you have a task that needs to be done by a certain date each month, you can do that every year. So for example, the birthday I can do every year, every five days, every two moms who have a lot of options here. So for example, let's try this one every month. So let's say I want to make dinner reservations every month for some reason. And then I just going to type here every month. And this is going to recognize it. And now I have the dinner reservation and the due date is for today. And then when I click on it, I get a new due date, dots for the following mouth on seventh of November. If I click on it one more time, there's going to be changed to seventh of December because I've done the reservation from November and now I'm in December. And this is how how it works. If you want to find more details about the specific recurring dates, just type one recurring dates to-do list. And you're gonna get this list of all the options that you have in order to set your tasks and save a lot of time in the long term. This way, you're going to make sure that important things such as exercising or taking your cards for the annual check or anything that's repeated on a monthly, annually, or quarterly basis, you can put him in your schedule this way. Hopefully this was helpful. Let's now proceed to the next lesson. 7. Set task priority levels: Another useful feature that dU is provides is the ability to set priority levels for the different tasks. We all know that tasks are not equal. Some things are more important to do and perhaps it's a better idea to focus on them first, for example, fix the broken desk in the bedroom. Maybe can wait another week, right? But by the President for your mom's birthday, birthday is on Sunday, really needs to be done. So what we can do is set the priority levels, for example, by present from my mom's birthday, for me this superiority. So I'm gonna go here two more tasks, Options. And here the priorities, priority one, highest priority two, priority three and priority for. In general, when you create new tasks, they're going to be set as priority four by default. And then you can simply change them from here. So I will say this to priority one. Make dinner reservations for Friday. I'll say this approach too, says every week. So this is purged to research and my new product business idea two hours. This is perhaps from a priority to us. Well, take the car for Danio surveys, priority three because risk perhaps can wait another week if something goes wrong, fix the broken desk in the bedroom. I just going to leave this as priority four and backwater for the sum of occasion, there is a long time left and two summer vacation. So I just going to leave this as priority four. So this way, in really simple visual way, you can see what's the most important things for the week. And if that's possibility, you should always focus on the more important things first. So for example, I should try to buy mom's birthday as soon as possible. Then I should focus on exercising, making the dinner reservation, et cetera. And then once I'm done with this tasks, I can use in time left in order to fix my broken desk in the bedroom and book the hotel run. And this is how you use priority levels introduced. 8. Creating Projects: While using individual tasks is OK. For most of the things that we need to do during the week or during the next month. Sometimes some of the things that we need to achieve are bigger and even subtasks and not going to cut it. For example, let's say I want to get the PMP certification. It, it will make sense to put the PMP certification along the list of gender items here, because the PMP certification will require months of preparation, I need a proper plan in order to achieve it. In this case, is, is better to use projects. So what we can do is we can create a new project here and we're going to name it PMP certification. From here we can tune the color of the project that we're going to create. So let me make it orange, for example. From here you can add it to your favorites, are going to add it to my favorites. And then we have two options for views here. And the first one is the list which we currently have in the inbox. And then we have the board's view, which we're going to explore a bit later. For now, I'm going to choose the list. So what happened now is within these projects menu, we have our PMP certification project now. And also because he made it favorites, even if I close this menu, I still going to have it here at the top. Pmp certification. So the idea behind the project is that you list multiple tasks and complete them as you progress in order to achieve your goal. So in the example of PMP certification, let's add the tasks. For example, the first one's gonna be by PMP. Books needed. And I going to schedule this to be done by middle of next week, for example, an added task. And then what we're gonna do is, I'm going to list, cuz the PMB books are divided into sections with chapters in them. So perhaps a good idea is going to be to actually add the different sections and study them. For example, the first section is the row or the project manager. And I want to spend, let's say q weeks on this chapter. So I'm going to have until 28. Then the next chapter's going to be project scope management. Then I want this to be two weeks after the previous date. So 11th of November. Then I'm going to add the rest. Okay. You're gonna schedule it for 25th. I'll add one more. I simply now gonna copy and paste it. Cuz I have the syllabus, so a copy and paste different sections diagonal later. Put the schedule for each one. This is going to be actually Foster was a tip and then I'll say the practice exam one, take practice exam two. And then finally, take. Practice exam three, and then my final one's going to take the test k. So I've now added all the things that they need to learn and I quickly gonna assign them. So I'll go to schedule this one. I going to schedule it for the night and then the following one. Scheduled for the 23rd. And then because it's the holidays, I gonna give myself two extra weeks. Well, one extra week. And I'll say the next one is gonna be 13th. Then once I finished studying, I'm gonna take the three exams. And I got to take them pretty close next to each other. Because let's say for example, I've booked my test for the 20th of January. Right? And this is how it works because the PMP certification is such a huge task. Is gonna take mouse I've divided to keep myself on track. I've divided it into different tasks. For example, are forced by the book. Then each section which will study, then I'll take the practice exams and take the test even if you think you shouldn't set the priority here goes the same priority. I believe you should still set priority just because an offset, for example, priority two on all of them. Just because these tasks are still gonna appear in your today, an upcoming tasks to do. So in order to prioritize them compared to all the other tasks that are not related to your PMP certification is two, should have the priority here. So it's going to make it easier for you to visually prioritized the PMP over the other things that you have in upcoming writes. The PMP tasks are going to be here in the upcoming. And if there were something for, for PNP that was with a deadline today, it was also going to be here. If you need to make amendments to a project, you can always come here to edit it, right? You can change name, changes the color, change the view and etcetera. From here, you can also sort the items by date, by priority, and by name. Obviously the date makes sense. The most. If you have really big projects that you want to divide further, you can also use sections. For example, prep is going to be the first one where you prepare it to actually start studying, for example. And you're going to move this. So by the BNP books will be dark shadow in the prep section. Then you can have the study. Then you can move the different sections from the books here. Oops, I've made them subtask, so which isn't correct. Need to place them like this. Just below the study. Don't place them below because they're gonna become subtasks like this. Then you can have one more section, which is going to be final prep and exam. And here you're going to have the taking of the practice exams. And then taking the actual test. Again, a place as a subtask. Here it is. Now, you see that while I was copying pasting into different sections, I didn't them in the correct format. You just come here and sorted by date. And that's it's going to be. So now we have a project plan for your PMP certification. You have the prep section, the study section, and the Final prep and exam section. And you'll be able to track your progress during the next three months while, while you prepare for the PMP exam. And this is how you use projects in order to make it easier for you to track progress for bigger tasks or goals that you have. 9. Templates: You don't have to start from a blank page every time introduced. And the reason for this is we have this great templates made by the team. So in order to access them, you go here to settings. And we have a button for templates. So let's say, for example, that we want to explore the creative category. So we have these categories here on the left. Some of the templates are only available in the bait plants of twist, but let's explore some of the free templates that we can use. So if I go to creative and let's say for example, I make YouTube videos, I can straight away, select the YouTube video template, preview it. And again see that it is divided into pre-production, production, post-production, and publication. And they have the different items here. And instead of starting from scratch, I can straight away, click on news template, and then click again on the use this template. What happens now is that this created a brand new project for me, which is called the YouTube video. I have all the items here listed. And for example, if I don't do any bureaus on my videos, I can simply delete this task. You have the film bureau here swell. So i'll just delete it so I can easily adjust the tax to water need, but I already have the structure in place. So I have the come up with a video idea, plan out the video flow. I have the thumbnail for the publication that has a different items that I need to complete. And this is a great way in order to save time and actually get a structure in place. Further to that, let's say that I'm making more than one YouTube video, right? Or take induce I'm simply gonna it did project name, neutral videoing and say September video for example. Then once you have the final set of tasks that you usually do when you create your YouTube videos, you can come here and click on export as a template, export as a file. And this is one trick I do. I usually save this locally. And I just want to name it YouTube video. I'm going to save this as a template. Then what I'm gonna do is I'm going to come here to projects and I'll create a new project. You Tube video, for example, October. Then I'm going to add it. And then I'm going to come here and say import from template. And I'm going to drop this here. And here it is. And now I have my project in this exact same format for October as well. And this is really great work-around that I want to share with you because at the moment, as of this date does not have the functionality to simply copy and paste projects. So if you come here to the projects, you see that you don't have the functionality to copy and paste it. So this is a good workaround that you can use in order to get the same format into multiple projects. So in just five minutes, you can have your YouTube schedule for the next few months. Let's explore some other templates, or I'll go back to template again. And let's explore the different categories. Design product. We have a product roadmap here as well. Within the marketing and sales, we have a lot of different templates. For example, we have a content calendar. Let's explore this. And here there is, we have September, October, November, and different contents that we need to produce. If I go to education, we have student projects. We have a lot of different templates, but let's select one of them. So let's say I'll go to marketing and sales. And I'll click on event planning. Now preview it when venue catering speakers and I'm going to click on use this template. You have to click it again here. And this is now again going to be added to your projects. And here it is. You have all the different categories here, a venue, catering, speakers, registration, tennis, and all the different sub-items. And this is how we use templates in order to be more efficient in to doing and not start from scratch. 10. Sharing your tasks and projects: Introduced. You can actually share your projects with other people so you can work on the same project. We two teammates. Now, the PMP certification may not make a lot of sense to share if you're the only person taking on the exam. But in a previous lesson, we've created this YouTube video project, and we've created it from one of the templates that to do is provide. Let's say for example, that you worked on this YouTube video with someone else. Then the first thing that you want to do is invite them to be able to see the project. And you have two ways to do this. You can do it directly from here on the left from the menu. You just click on share projects and then you type their name. For example, Mary at Hotmail.com. And you invite them. Now the invitation is bending. And as soon as Mary accepts the invitations, you'll be able to come into the project and collaborate with you here. Another option that you have is to do it from here. So we have an icon here with person with too, because I've invited Mary and also I have my account here. So you can also invite someone from here. Philip, for example, at Hotmail.com. Don't worry, this testing email segment delete them after the session. And that's it. We've now invited them both and we can call once they accept the invitation, they can come in here and we can work on this together. Now, as soon as you add someone else, you get an extra option here, which is assigned person. You do not have this before you actually invite someone. So if you don't want, if you do not see this icon, this simply will mean that you haven't invited anyone so far. So let's say, for example, the common view Idea is my task. Then plan out the video flows also my task then set up the film camera audio is Mary who should do that. And that's also Mary and thus also fill it. And this is how you collaborate on project. Another thing that you can do is if you want to share a specific task with Mary or with Philip, what you can actually do here is you can come here and you can click on Copy link to task. And in an email or in any other way, you can just share this with Mary, for example. And when she opens the link, should be able to see the task straight away and she will be on the comments section. 11. Comments and File uploads: And the comments section, which is available in each single task, is a great place to communicate with your team about the task. So I can say for example, I will finish this one of by Friday. Okay. Now at the moment, this is not going to notify annual anybody, right? So the only way they will see the comment is for them to actually come into the task and actually see it. So what you want to do is if you want to, people to see your comments is click here and say, for example, AVE. everyone. So everyone's gonna be notified about my comment or you can choose a specific person. I'll just click on everyone. This is consider everyone. This is now change to everybody. And now everybody's gonna see my comment here. And this is a great way to communicate with everyone. As you can see, you can also touch documents here. So for example, if the planned out for you Flow is an Excel or some other document, they can also attach it so you can keep everything quick, tin to-do list. Another great option here that you can actually record a voice message. So I can say, wants to allow this. Hello Mary, I will finish this by Friday. Alright, and then stop it. And then I'm gonna attach it. And this is now attached here within the task. And you also have some emoticons that you can use in your message. And now I'm going to add a comment. And here it is. So I have my voice message to marry attached to the comment. This is especially a great feature if you're working with people that are not in your time zone and you want to put a really a personal note to them. So this is another option that you can explore. Once you aren't your comments, you can always later on them. So from here, you can edit the comment and updated. You can delete the comment. You can actually react to it. And you can see who was not fight. If you attach something, the option that you have is to download the attachment such as the voicemail here. And from here. You can open it in a separate tab and hear it. And this is how US comments and how you attach files, which introduced. 12. Reminders: Once you've set up your tasks in your project, and especially if you're working with other people, one of the most important features to enable next are the reminders. There are two ways introduce to set reminders. The first thing that we can do is to go to this button here on the top right, and then click on settings. From settings, you find the reminders menu here on the left. And here you can decide how you want to receive for reminders. You can receive it as desktop notification, as a mobile push notification or as an email. Desktop. Notifications are obviously, you're going to work if you're on the PC at all times when the tasks are due. So I tend to prefer the mobile push notification or the email notification. But for example, for now we're just going to leave them oh, a sticked. The next thing that you need to decide this how long before the due date you want to receive the reminder. I believe this is important. This is important to decide based on the type of tasks that you're doing. So for example, if my task is to take on my PMP exam, then I'll probably want to have at least one week notice before the actual exam so I can, you know, sort out my travel to the location and et cetera. However, even something small, such as take my pills for the day or something like this, then I'm probably just going to need ten minutes before. So it really depends on the type of tasks that you're doing. And this is how we do it. Once you've set them up, you can send a notification to your device just to make sure that it works. Now this is the way how you can set reminders when you have due dates on your tasks. And then this is going to work for each single task. For example, here, when it's the tenth, as per my current current settings, let me go back to settings Reminders. 30 minutes before the due date. I gonna receive a reminder. There is another option. And this option is to go to a specific task and click on More Options. And then here you have the reminders and I can put a specific reminder here to do it is really smart when you type date. So for example, I can simply say December like this, 15th and I just can add, did us a reminder. And you see that this straightaway picked 15th of December at nine PM by, just, by just typing it. So you can actually add multiple reminders on the same task. For example, I can then set 20 December and it's recognized it. So C it doesn't it doesn't even matter what order you put. Dayton is still going to recognize it. You can put specific ourselves. So for example, if I want 26 December than a want 5PM, I can do that. And then it's going to recognize it. So to do this really smart with dates, so you can straightaway put them just like this. My advice to you is to go ahead and try this out, set a few reminders and see how it works for you. If this was the first time that I do it, I was probing, going on, put the reminders to everything and then test it and see how it looks. Scour deceived them and what's going to work better for me. And this is how you use the reminders introduced. 13. Labels: Let's now go one step further and explore how we can use labels in order to better make sense of our workflow. Labels are used to group tasks together into meaningful buckets. There are a variety of ways how people use labels. I tend to use labeled by grouping the tasks in a few buckets. For example, tasks that I do during the evening, tasks that I would do in the morning, tasks, tasks that I do during the day and tasks that I would do it during the weekend. And here's how this works. For example, take the car phone on annual service. I'll do this during working hours. So the way you actually define a label is by clicking the actual task. And then in the name you add. For example, afternoon I can, I can say this is going to be done in the afternoon as soon as you put the ad and then afternoon or even before that, what to do it's gonna say is labeled not found because we haven't created yet. So I'm going to click on this and we just created a label here after noon and I'm gonna save it. Then what I'll do is go out. So you see that this label appears just below the name here. And then what I'll do is I'll add a few more on nouns. So to announce a new speaker, just again say after and straight away, you can see it because I've already created a label. And I'm gonna add it here. By present for a Mars birthday, gonna say evening. Do it after work. Then I'm going to have book hot off for the sum of k, for the sum of occasion. Again, evening. Social. My new product businesses gears for just one hour, say weekend. And they'll create the new labor for weekends with this one, fix the broken desk in my bedroom. I will just say weekend as well on this one. Okay. And then the last one is by the PMP books needed. This one, just say evening. So now I've created three different labels, afternoon, evening, and weekend. And you can see them under each task. The way you can access labels is this menu here. You have a labels menu. And then I have three labels here. And as soon as I click on one of them, I see the tasks within this label. This is a great way. So for example, let's, let's imagine that you have 100 tasks and it's evening. Now, you want to be productive. You don't want to just watch TV, right? But you want to do something productive. So what you will do. You'll come to your labels, you'll click on evening and you see the type of tasks that you have here. And you say, hm, right, rather than watching TV, let me knock out two or three out of my tasks from distributed lists in order to make my evening more productive. Another thing that you can do is NSC. Some people use this approach is if I'm just going to go back, so I just came back to today. And some people prefer to group the tasks into labels on how long it's gonna take them, for example, take the car for the annual service. It's probably gonna take me two hours. And I can create another label here. So now I can have two labels. That's not a problem. Announced the new Speaker For example, this one's going to be one hour. Then buy presents for my mouse birthday. Let's say two hours, just going to take some time to go to the more come back and et cetera. So two hours, I'll save it as two hours. Bu the hotel for the summer vacation, including the research. But let's say just one hour and then Let's just do one more figure. Broken desk. I'll just say 30 minute. So again, I have three labels now, two hours, one hour, 30 minutes. If I had 50 tasks and it's the weekend or gain is evening time and I want to do something productive. I can say, okay, I want to dedicate one hour and a half to productive tasks. So let's choose one thing from the one-hour are ones that are for the evening and then something for the 30 minute one, right? And then this way, I can actually choose what to do. But the approach that usually take is I'll go to evening. And from here, I'll just from the label, I will see which one is going take one hour, two hours, and then I will decide what to do over the next one hour and a half. You can also search labels here. So for example, afternoon straightaway. You're also not going to find the tasks, but are you going to find the labels? And I can click on the label afternoon. And this is going to display my tasks that are labeled with afternoon. Now you'll notice that all these labels or kind of the same color. So it's a bit tricky to see them. So what you can do is come here to the labels menu. For example, go to the street das here more Lego actions. And then from here, you can add a new label. You can edit the label editor favorites. So it, it, it appears on top of your menu movie to shared labels. So these are shared levels are the ones where you're gonna be working on a project together with other people and you're going to have a shared labels. So now let me move this back. Move to personal labels because I'm going to be sharing these labels. A project where I work with other people. And again, I'm going to click on the three dots and they're gonna go to Edit label. And from here I'm going to change the color. And they're gonna change the Kiara for afternoon to blue, sky blue for example. And then for the evening, I gonna change the color to, for example, red. And now that's the weekend. So anyway, in the evening, I gonna change the color to yellow. So this way it's a bit easier to see what labels I have in a more visual way. This is how use labels in order to group your tasks into a meaningful ways for you. These are not the only options. So these are just two examples with the evening, weekend, afternoon and the hours. You can do a lot of other things. For example, you can group them this way into the type of tasks that they're related to. For example, you can actually group them into the type of work you're gonna do. For example, you're waiting on something, you can just put weighting email if you need to email someone in progress urgent. So there's a lot of options. It's based on your needs. So go ahead and see how labels can help you grouped tasks. 14. Filters: Welcome back. In this lesson, we're going to look into filters. Now to do it. It's real simple to write the interface Rio simple. They're not hundreds of different options available, but it can still get overwhelming even what we've created so far. So we have the invokes that they then we have the project. We have the YouTube video for September detail view for October, the PMP certification, and all this have a data signed, a personal signed there in a specific section within the actual project. So we actually already have around 100 tasks into jurist and we are just getting started. So you can see how using to-do is over a long period of time. And adding more and more tasks can get complicated because you end up with ten different projects here with a lot of personal tasks and a lot of other things that you have to follow in order to not get lost. We're going to be using filters and filters available here. And there are some predefined filters made by to do it for your filters, allowing you to save searches, dusk searches, so you can extract information in seconds so you don't have, you don't miss anything. So for example, let me give you one example. We have a few predefined by today's, Which is no due dates. This is going to list all the tasks that you have in your projects and in your personal space where you don't have any do data science and you see that we already have a lot of tasks. And if you have no due date on this tasks, This means that you'll get no reminders on these tasks, which means that it's going to be easy to miss something. And this is why filters are great, because it allows you to find things that may get lost in the dozens of projects and personal tasks that you have. You also have predefined filters and priority. So if you've defined priority, you can find them here. You can find the task assigned to you and the task assigned to others. Let's create some additional filters and theaters in to-do list. They're easy to create, but they're a bit tricky because you need to type the actual phase. So let's create a new one here. We're gonna click on the Add button here. So we're going to name this filter, for example, overdue. So we're going to actually filter out all the tasks, filtering all the tasks that are overdue. And the filter query, this is where you need to type the actual query. For overdo, it's quite easy. So you just type over you and that's pretty much the filter. You can put a specific color to it. So butyrate cause this is overdue. And I'll add it. Now. I've created this new filter, which is for overdo tasks. And it's going to list all the overdo tasks that I have. You can create a filter on auto tasks you before or after a specific date. So for example, do Before first Jan. In the query code here that you can, you should use do before this. Take out the mouse, you can see it properly Jan. first and then put some corner, for example, blue. And that's it. I've just created all the ones that are due before the turn first, let me create a new one for, after. I've said Jaap, is that a chance we can always come here to the theatre, go to edit and edit your filter. So in case you mistyped something involve the title or the query. So let's say do after Jan first. And then that's going to be due after first gen. And choose this color. It seems at the moment we don't have anything assigned to after Jan first, so let's assign something and see if that's going to work. Kay, so this is after, so this is 20th of January. Let's see why this didn't work. Maybe we did something wrong here or yeah, so in the query, I simply forgot to put this. So let me save it. And here it is. Now all my five tasks that a Jew after Jan first are going to appear here. It can also make a filter for specific label because you know that if created some labels. So I can actually put a filter here which is going to be evening tasks. And then in the query you just put evening and added. And this is gonna tack Oh, the tasks where you put a label for evening. You could also put the filter for specific projects. So for example, I can put a filter to list all my tasks for specific projects, which will probably doesn't make sense, but oust our Latino why it makes sense in a moment. So for example, BMP. Now let us do the YouTube, YouTube video. And then my query is going to be, so this is how you target the project. And then say YouTube video. Then SEP, which is September with your video. Let me carry something else so it's easy to see. So these are all the tasks for my YouTube video, and you might say, but why would they need that when I already have my YouTube video project here again, and I can see all my tasks. Well, you can still use it because filters allow it to actually tag multiple things. So I can. So I've already tagged my YouTube video. And now what I can do is I can put a space and can say overdue. So this is going to attack all the tasks within the YouTube viewer that are overdue for me. And it seems we don't have anything overdue, So let me so let me tag something as an overdue one. So or you had the bad thing about it is is that it doesn't allow it to dock a date in the past. So let me see where I have something over u, but I haven't overdo one under the PMP certification. So water would do is go back to the YouTube view on and actually, and now we're going to edit it. Sorry about this. It seems that I picked the wrong Kwanza and I'm going to change the PMP certification, so we tag the PMP certification project instead. And then we're gonna say overdue and then M p cert overdue. So this is going to tack all the overdo ones on the PMP certification project. And I have one. And it acted. And this is a great thing about the filters into doing that is that you can actually do multiple filters at the same time. I know that it can be quite tricky sometimes to get the query right. Although, to be honest, for me now, it's pretty easy because there are a few basic rules that you need to remember. Such as, for example, when you want to duck, just overdue or something with no time or no date, you just you just type it. We just type the thing. When you want to tag a project. You just use that and then type the name of the project. If you want to use more than one filter, you just put the end and then you put the filter afterwards. If you want to do something like to do before you do that. And then to semicolon like this. You can also do things assigned to you. In this case, you do assigned two and then again, same semicolon. Here you can see me. If you're working with other people, you just type their name here. For example, I don't know Sally baker. If you work with that baker, This is the way you are going to create a filter for cellular baker. So there are a few rules. If you still cannot remember how to do it, you can always search the filters online. So you just go and do something like to do is to filters. And then you, perhaps you're going to find the help page from to-do is here, which is going to list all the different filters that they have available. And from here you can easily create your filter. Filters are great, and I tend to use them all the time. The more you start using to-do list, the more tasks you have. For example, in my main account, my personal main account, the last time I did a count, I had around 2 thousand tusks. Right? And these are all the different projects, both personal and for work. And it can get quite overwhelming. So filters are going to be a lifesaver if you decide to use to-do lists in the long run. And this is how you use filters. Let's now proceed to the next lesson. 15. Productivity View: Welcome back. Let's now look at the productivity view which introduced and how we can use it in order to motivate yourself and keep track on how you're doing. The productivity view is based in the top right corner. You will see it here. So just click where you see the number. You'll see different numbers because this is the number of completed tasks. On the left, for example, I have 12 completed tasks today. And then this is the goal for the day. So let's click on it. So you probably going to see something from 0 to dozens here depending on what you've done. So this is my daily productivity view and use UC. They have completed 12 does out of the five. And this is the goal that I've said to myself. You can always edit the goal here. So if you click here, you'll be able to edit the goal. So I can change this to ten goals per day, which too much though. So let's keep it down to seven, for example. And save this. And you can also have your weekly goal here to be kind of different ones. So for example, at the moment it's 30, Berlitz make it 35, and then, then you can have some day soft. So for example, if I'm only taking their phones on Sunday, that's what they're going to do. You can also have a vacation mode here. And vacation mode in the days of our important. Because let me go back. Now we can see that my go seven to do is we're going to record how many days in a row you have managed to meet your goal. For example, my goal at the moment seven, this is the first day I've met it, and I only have one day in a row. The more, the more I continue meeting my go. Big and migration are all going to be. So this is quite motivating some people. So this is why to do is have it here at the top. You'll see that I can view only completed tasks at the moment, I have 20 completed tasks in total. So when you click here, you can view your completed tasks and then you can have different views here, updated task, added tasks. And you can actually view the completed tasks for other people as well. However, going back to the productivity view, if you go down, you see the completed tasks over the last seven days. And because I only did this today, I only have 12 completed tasks today, but over the next week, I say gone and complete motors, they are going to appear here and you see some coloring only have gray and orange now. And this is because I didn't mark my projects property. So let's say for example, I will go back here to my projects, and this is my YouTube one. Let me mark this in a different color. So I'll go on and go to Edit Project and economic Mardis in red. And I gonna mark the event planning in some other color. So for example, I'll mark this in blue, sky blue. And now when I go back, I still only see orange and gray. And this is because we haven't completed anything in the event planning or the YouTube view. So let me complete some tasks here, see how this works. So I've completed three for the event planning. My count went up to 15 here for the day. And for the for the YouTube video for September. Also marked to market was completed. And this went again up to 17. And when open this now, you see that now my bar here is colored in different colors and discovers are for my different projects. For example, you see that I've completed a few for the YouTube video. So that's why I have this small red spots here. Then I've completed the most tasks, which in my pimp decertification dissuade. This is the longest one. And this is how you use coloring in order to properly see the completed tasks in your productivity view. So that's why it's always best practice is to have each single projects in specific color. Then you also have the weekly view here. And you have your weekly goal. And you notice that this week I've completed 17. Last week of completed eight tasks. This view is going to show you the last four weeks. This is gonna be a great way to benchmark your productivity and keep, just keep yourself motivated. The whole point of the productivity view is to keep yourself motivated and make sure that you meet your goals and stay productive during the week. And that's how we use the productivity view. In the next lesson, we're going to look at the karma view. 16. Karma: Hello, welcome back. In this lesson, we're going to look at karma points. Karma points are actually part of the productivity view. They have a separate tab here on the right. Let me click on it. The idea behind karma points is that as you do certain things in to-do-list, you level up and go to the next level, government points earned by doing the following thing. So when you add new tasks, you get karma points. When you complete your tasks on time, you get government points when you use advanced features such as labels, reminders, recurring dates, and et cetera. You also get extra karma points. Also the weekly and daily goals that we've set up whenever you need to, weekly or daily goal, you also get extra carbon point. Whenever you have more days in a row. When you've met your goals, you also get extra carbon point. Now, on the other side, whenever you have an task that's overdue for more than four days, you're gonna lose karma points. So that's why it's a good idea to go to karma goes and settings and put the vacation mode only for going, for example, on vacation for one week and you wouldn't be doing any tasks. And this is also why it's important to have the days of here for Saturday and Sunday. If you're not doing anything on Saturday and Sunday. When you go to the Garmin view, you see how your karma points of progression during the week. And so I had, for example, fifth 553 Carmen points on Saturday and then on Wednesday I had 5-6 six. Yes. Say five times six. And today 653 cause I did a lot of things. They will arrest. You see my levels here. So currently I'm a novice level with 653 points and I need one hundred eight hundred and forty seven more for the next level. And if you want to have a look at the different Carmen levels, you can just go here and you'll be able to see the different levels that you have introduced from dislocation. You'll also be able to see when was you carmen points last updated. So for example, you'll notice that 42 minutes ago, I got 43 extra karma points for reaching my daily go. 12 hours ago, I also received 43 extra carbon points for using advanced features and so on and so on. So this is how I use them. Usually, you cannot reset them. So there is no option to reset your karma points. The only option to reset them if you want to, for some reason starts from scratch, is to reach out to the support team and then they can reset your carbon points and then you start from 50 again. But I will say that the activity view and the Karma view, if used properly, are great way to motivate yourself. So I'll just say just utilize them to your advantage, just to push yourself and be more productive. And this is gonna pay off in the long run. Thank you and let us now proceed to the next lesson. 17. Activity Log: In this lesson, we're going to explore the activity look. The activity log can be located by clicking on this button here on the top right corner. And then you have activity lock here. You just click on it. We've seen that tivity look quickly in the productivity view, but now we're going to explore it in a bit more detail. The activity provides a complete visibility into what you and the people that you work with have done on any project that you've been working on. So for example, at the moment, I have this filtered from myself. And these are all the actions that have taken introduced. So it's not only completed tasks added. Thus, this adduction that have done from here, because I've done a lot of things. I can even load more history from last week. And I can see all the things that they've done. Then for example, if I want to see only what tasks have completed, now, filter on the tasks that I've completed and I'll be able to see what a completed deleted tasks. This is going to show me what I've deleted. Added comments, deserted task where they were added comments, updated tasks, uncompleted tasks. So you have a lot of options here. And the great thing about this is that you can actually viewed for other people as well. For example, if a select Philip, our C, O, the actions that he's done, he hasn't done anything, but does the way you use activity, the activity log, this is for all the tasks, all projects. If you want to filter on specific projects, you can do that from here. For example, I can just select PMP certification, and this will be o, the action for the pin pitch specification. I can do it also for my inbox. You have a complete control to see your activity on everything that you've done, introduce from the activity. So this is the way how we use activity look in order to see what actions have you or the people you work with have taken over the past weeks. 18. Premium themes: Hello. This is just a quick reminder that if you're using the Premium version of twists, you can change your deme. So when you go to options and you go to deems the first five here. So the first three on this row and this Jew are included in the free version of to-do-list. Anything beyond this point is only available in the premium version. So for example, if I want to switch to some flair O1 and only going to be able to do that if I'm using the Premium version. And now this is not a big deal for most people. How to do is going to look, and I tend to prefer the standard one and this one as well. So it's not the biggest feature. I wouldn't I wouldn't switch to premium just because of this feature, but I just wanted to give you a heads up that if you're already using the Premium version of to-do-list, you can further customize the way the app looks for you. 19. Board View: Welcome back. In this lesson, we're going to explore the board fill. The board view is a new feature that to-dos recently introduced. And it provides you a different view than the usual ListView that you, that you usually find introduced. In order to get to the board's view, you can open any project. For example, I'm currently on the PMP certification project. And then we'll just go here to the menu of the project that three dots. And I'll switch to view as a board. Now, I actually have this Kanban style of view where I have my sections at the top and then the tasks under each section, underneath. The great thing about a board fluid, you have the opportunity to choose all the options that you have in the list view, but in a more visual way. For example, if I want to move something to a different category, I simply drag and drop, right? In order to add a new task, I just click on add new task and then I can just type the title here. For example, test. I can quickly sketch relate to the priority from here. And at the task. I really liked the board's view, especially if you're like me, if you're a visual person, this is gonna make it so much easier to use to-do list. So for example, let's go to project that has more tasks such as YouTube for you, we have a lot of tasks here. So in order to see the last sections, tasks we need to scroll down. If we switch to the board view. This, this makes it easier to see the full list of tasks under each section. And this is why I usually use the board feel on a daily basis. That's it. This is how I use the board view. Let's now proceed to the next lesson. 20. Add tasks via email: Hello, welcome back. In this lesson, I'm going to show you a great way to add tasks to your projects. As we work with other people, it's very often that we learn about new tasks that we need to do via email. And one of the best ways to actually save some time is used the emotion in order to create your tasks into this. So let me give you one example. For example, you're working on a YouTube video and the team that you're working on on this one sends you an email and saying that we should update the domino because the male is not good enough or we should create a new terminal or something like this. So what you can actually do is actually send the IMO straight to do list and create a task from it. And this is how it works. So let's say we're on the YouTube video for September. We just going to click on these three dots here. And we're gonna click on Image tasks to this project. And what you wanna do here is copy this link to clipboard. So just do that. This is now copied as close this now. And now. Here's the email. So let's imagine that we've just received an email and this is the email No.3, just received. We can just forward it or you can actually create a new email, like I'm here. You just paste the address that you copy it. And let's say for example, the subject is going to be create new domino, right? And here you can just type the message, doesn't matter. What's going to happen is the title is going to be used in order to create the task. So let me send this. And now when I close it in about a minute or two, I knew task is going to appear here in our YouTube video for September project. And here it is. So you see that we just received domino dusk here at the top. And we can now go ahead and schedule it up, assign it to someone, set a priority, and et cetera. But it gets even better. What to do is to allow us to do from the email is to assign a few different things. So let me go back and let's create a new one. So I'm going to use the same address again that we copied and gone and say New term. But now sip, sip version two, right? Say version two. But this time what I wanna do, I want to straight away assign it a priority. And it's very simple. So the prayer, you can assign the priority by simply saying P. And then you decide whether disparate you one per two operands, three. So I'm just going to say set priority to. You can also put the label straight away from here. So if this is something that they're going to during the evening, I just wanna say evening like this and now I can send it up. Let me send it. Close this. And again in about less than a minute, I should receive minute task here, which is going to be assigned a priority and a label as well. And we've just received it. And here it is, new term, they'll zip version two. And you see that this already has a label assigned and it's got a priority assignments. If you go here, you see that the priority was already assigned here. The other thing that you can do is to actually assign a due date, the SWOT, if a compose a new email here again, and let me expand this. The same one. I will just say thumbnail version three. And this time let me just assign the due date and you just put this bracket like this, and for example, date tomorrow. And then you can still assign parity one if you want, right, and label, for example, evening. And then I'm just going to send it up. And then again in less than a minute, hour, receive the third task here. And here it is. And you see that this time I've got a priority one which is Direct. I have it do for tomorrow, and I have the label assigned to. This is a great way to assign new tasks. This is going to decrease your admin work a lot, so use it and you can use it in a variety of ways. So composing email is probably not the best one. So let's have a look at this email data register received. So this is an email about a project management tool that they use on a regular basis. So they've added some new functionality, for example, or something like this. So what I can do is I can forward the actual email that I just received. Here's the two bottom. And again, I'm going to send this to the YouTube video projects. And then I, cuz I'm forwarding this, I can still assign it, for example, evening or morning P1. And let's leave it to the priority. And I'm just going to send it. Okay? So just again in less than a minute to see if this new task, and here it is. So you see that it's a priority one. Find your files. The own think against that didn't happen, is the label didn't happen. Let's check why this is. And this is because I actually don't have a label for the morning. And when you send it by email, you should have the label already. So let's try it one more time so you can see that it actually works. So what I'll do is I'll forward this right again. And this time instead of morning, our say afternoon because I already have such label and our gain signs pro j1 and I will send it. Ok. You just need to type the of send this. And now soon our receive another does here. Now this time should be assigned to afternoon because I already have the label afternoon. So if you want to use, so if you want to use this functionality of labels by forwarding your emails, make sure that you have the label first-year created, and here it is. And in this case, when it was forwarding and could've just changed the title to something that's gonna make more sense to me. For example, learn how to find files in the software that I want to learn. In this way, I can turn my emails into tasks in a few seconds instead of coming here and typing in from scratch. So just remember, you go to emo task to this project, Copy to Clipboard. You can copy it to a place where you can always pick it up. But as soon as you send an email to this project, you IMO provider will usually remember the actual email address or the next time you can just start typing the project name. And that's going to work. For example, if I come here, start composing a new emo and start typing YouTube. Here's the email address that's going to send straight away to my project. And this is my tip on how to save a lot of time. We are using the email to project functionality into the rest. I will see you in the next lesson. 21. Automatic backups: Another feature that you have in your premium subscription are automatic daily backups of your tasks. So if you go to settings here, you see that we have backups as menu, and here we have an automatic backup every day of everything that you have introduced so you can download it in a zip file. And here for your inbox and for all your projects, you have an Excel that you can download and you can use it later on, imported in another to-do list or keep it as a backup. And this is a great feature in case something goes really wrong with your to do list. For some reason, I haven't uses so far. I didn't have the neat. But it's good to know that it's in there in case you need it. 22. Using Todoist with a browser extension: Another option that you have is to add to-do list as a browser extension to your device. This is if you want to further integrate to do is we to daily tasks that you do. And when you do browsing, you can, for example, at websites to read later and etcetera. If you just type to-do lists, browser extensions are then you will find this page. And then depending on you're using, for example, if using a mobile, you're gonna go to your Google Play or Appstore if you want to add it to Chrome, for example, you come here. We also have is for Safari, for, for Firefox. So I'll just add it to from in this example. So we're on this Chrome webstore page and I'm going to add it to my Chrome extension, OK. And now I have it. And here's how this one works. So we've added to do is for from. And now I went to the BBC website just as an example as 0.1. And let's say that I want to read this article at some point, but I don't have enough time now, so I want to add it to my to-do list to replay there. What they can do is I simply gonna right-click anywhere on the page and select at two to-do list. And this is now going to add it to my two tasks in today's. So let me switch. So if I go to my inbox now introduced, you see that I have the article from BBC now added a task to do. And this is a great feature that I use all the time because we OBJ and we browse the internet and find interesting article that we won't read, but we never get to it because we simply forget about it or we go to the next thing. This way. If you have something that you really wanna read by simply clicking on two buttons, right-click and then up to, to, to do is you're going to have it in your tasks to do and you're not going to forget about it. And this is how you use extensions in order to create tasks in your to-do list. Let us now proceed to the next lesson. 23. Apps Integration: Welcome back. In this lesson, we're going to explore how we can integrate to do it with other apps in order to access the integration menu. Go here to the menu, then select Settings, and go, and then go to integrations in order to discover all the integrations possible. Letter already created by to-dos for you. You can click on this link here, discovery integrations. This can take you to this page and then you see all the options that you have any also have the option to create your own integrations by exploring the API of to-do list. This is a bit more advanced and you probably not needed at least 99% of the people who need this feature. But let's say for example, we want to integrate with our Google calendar. This is gonna listed options and the different features that we will be able to use once we do so. And our just click on a to do list. This is going to give me the steps. And I know already that this is actually the main integration that you have here on the settings. So if I go back just to show you, I'll go back to settings and then go to integration straightway, have the Google Calendar QA sink here. And I just login. Allowed to do is to change my calendar in Google Calendar. Then they can decide whether I integrated into a new calendar or one of the existing ones, are going to create a new calendar where they should tack the due dates for all projects or just a specific projects are going to leave it to o projects. Then if a ashley Create a new task in Google Calendar with where you should go, whether each go into my inbox or one of my projects, I will leave it to my inbox when they create a new task in Google Calendar, how long? It should be four. So leaved 60 minutes. So any task that doesn't have a specific time, it's going to sink it as an all day event. Or you can have the option to not think Tutto, I always leave this as all day event and then again changes later. So when a task is completed, you can either decide to leave it on Google Calendar or remove it and just connect. This is gonna take some time. And now the succinct, so let's have a look. Just go to my Google Calendar now and we will see how this one works. And this is my Google Calendar. And you see that my tasks are now listed here. Because on most tasks, I didn't specify an exact time. They're listed as all-day event, but let's see what happens if we test this. So we're now back into Daoist. Let's add a new task and see if the sinking works. Tcs at test task four on October for example. And I'm gonna select all gone, be already selected anyway, cuz I've typed 20th of October, and they are going to add it. Then I'm gonna go back to my calendar. And you see that straight away, I have this new task here appear for me and I can move it, so I can move it to the 22nd. And when I go back to to-do list, this is going to be changed to 20 seconds. Let's explore some other integrations. So for example, I'll go back again to settings integrations. And they'll go to discover integrations. And you'll notice that we have a lot of options. So the logic here is that anytime you want to integrate this with something, you just click on the software app. For example, if we want to integrate this with monday.com, I'm going to click on Monday.com. And then I go and see what kind of features I can expect. Learn more as well. I can click on Learn more in order to get help on exactly how to integrate this with Monday. And from here I can see what are the steps. And I can create my integration. I'm going to go over every single integration here on the list. But the important thing to remember is that each single integrations have different steps. And in order to go through the steps to integrate, you simply click on the app and then you click on Learn More. N is going to give you the exact steps on how to integrate to-do list. We tour Jolson up. This is a great feature that I use with a lot of other apps. So for example, I use it with my Google calendar, with my Gmail, with my outlook, with my Microsoft Teams, or use it with a lot of different applications in order to make sure that whatever application that I use, I can straight away sent tasks to my to-do list. So the homework that you can do after this lesson is list the applications that you use on a daily basis and see what's going to make sense to be integrated with to-do list and go ahead and integrate at least one of these applications and see if this is going to increase your productivity. 24. Thank you: Hello. I just want to say, thank you for taking the time to go through the whole course. We covered absolutely everything from creating a few different projects, from scratch, a project from template. We've covered integrations, we've covered productivity view filters, labels, reminders, uploading files and comments. The different settings that we have here in today's through recovered pretty much all the features that we have introduced. I really believe that you are now an expert introduced because we covered absolutely everything. Please leave a review and let me know whether you found this course useful. If you need any further help with to-do list, let me know. Thanks again and good luck.