Accomplish More Using Gmail - Learn The Tools To Become A Gmail Super User | Giuseppe Schiorlin | Skillshare

Accomplish More Using Gmail - Learn The Tools To Become A Gmail Super User

Giuseppe Schiorlin, Trusted Personal Development Coach

Play Speed
  • 0.5x
  • 1x (Normal)
  • 1.25x
  • 1.5x
  • 2x
36 Lessons (1h 54m)
    • 1. Introduction

      3:22
    • 2. Goal Setting, What Are Your Pain Points?

      2:54
    • 3. Use Multiple Email Addresses Within One Gmail Account

      4:08
    • 4. Label Introduction

      0:49
    • 5. Manage Your Emails With Labels

      6:51
    • 6. Introduction To Automation

      0:33
    • 7. Introduction To Gmail Filters

      5:01
    • 8. Filter Using Operators

      3:57
    • 9. Filter Operators Part 2

      2:14
    • 10. Create An Automated To Do List

      3:46
    • 11. Automate Newsletters Using a Custom Email Aliases

      6:20
    • 12. Mass Delete Email Marketing Emails

      3:02
    • 13. Bookmark A Filter

      2:27
    • 14. A Message From Giuseppe

      0:20
    • 15. Interface Introduction

      0:22
    • 16. Set Your Inbox Type

      4:10
    • 17. Quickly Change Your Inbox Type

      1:25
    • 18. Setup Your Preview Pane

      3:44
    • 19. Themes and Fonts

      3:24
    • 20. Processing Emails Introduction

      0:38
    • 21. Enable Multiple Stars - Organise Better With Stars

      6:10
    • 22. Schedule An Email

      2:46
    • 23. Recall An Email

      2:19
    • 24. Create Templates For Repeat Emails

      2:49
    • 25. Personal Level Indicator - Identify Who Emails Are Directed To

      3:08
    • 26. Delete vs Archive

      3:43
    • 27. Enable Desktop Alerts

      2:00
    • 28. Snooze Your Emails (Shut Out The Noise)

      2:47
    • 29. Google Contacts Introduction

      0:36
    • 30. Google Contacts Overview

      4:41
    • 31. Create Labels, Add Gmail Contacts & Merge Contacts

      4:53
    • 32. Communicate With Groups Of Contacts

      1:55
    • 33. Gmail's Side Bar

      5:42
    • 34. Email Signature Introduction

      0:48
    • 35. Create A Professional Email Signature (Using A FREE Tool)

      9:34
    • 36. Thank You Message

      0:48

About This Class

How to accomplish more using Gmail. Learn Productivity Features Hidden In Your Gmail Account.

Are you maximising Gmail to its full potential?

Are you using Gmail as a productivity tool to help you streamline your email workflow?

Are you automating your inbound emails?

If the answer is no then this is the class for you!

Why Learn How To Be More Productive In Gmail?

Wether you like it or not, email is often the centre of your personal and professional communication channels. As a result, there can be hundreds of people fighting for attention in your Gmail inbox.  That makes searching for emails and finding the important ones later a painful and daunting task. The great news is if you are a Gmail user, there are so many ways to customise, automate, filter, sort, and arrange the inbox to suit your personal needs.

By enrolling in this Gmail class, you will learn the key strategies to help you become much more efficient while using Gmail on a daily basis.

This class includes instant access to:

  • Instant actionable Gmail productivity features

  • Premium video lectures

  • Lifetime class updates

  • Premium instructor support

All of this will help you be more efficient, more streamlined and more productive than any other Gmail class.

Why learn Gmail from Giuseppe?

This class has been tailored by Giuseppe using Gmail strategies he has mastered over the last 8 years. Giuseppe believes Gmail productivity is being able to do things that you were never able to do before. Giuseppe is a top rated teacher had has taught thousands of students worldwide, and can't wait to show you all he knows.

He promises to help you learn how to master Gmail no matter what it takes. If you ever feel lost or confused please post a question to the Q&A section and Giuseppe will be there to help you.

Gmail class overview

What will you learn in this Gmail class?

  • Learn how to use email aliases, a technique to use multiple email addresses within one Gmail account

  • Learn how to create and manage labels, the building blocks/structure of your Gmail inbox

  • Learn how to create basic and advanced filters, a skill to help you segment your Gmail inbox

  • Learn how to automate your inbound emails, take the manual work out of your day to day tasks

  • Learn how to create an automated to do list

  • Learn how to subscribe to newsletters without your inbox becoming messy and overcrowding the important emails

  • Learn how to enhance and customise your Gmail interface, create a view that suits your personal needs

  • Learn techniques to faster process your emails, better streamline your way of working

  • Learn how to setup Gmail alerts

  • Learn how to user Google Contacts, better manage your Gmail contacts

  • Learn how to use the Gmail sidebar, create tasks, make notes and access your Gmail Calendar

  • Learn how to create a professional email signature 

  • Class is up to date as of 2020 (no outdated features included in the class)

I hope this sounds great to you?

I'm so excited that you have landed here reading the class description. Once you have enrolled I can assure you wont regret it.

Hit the enrol button today and start your journey to becoming a Gmail pro!

I look forward to seeing you inside the class.

PS: Check out my other class on Skillshare and learn more about improving your productivity using Google Chrome Extensions.

Google Productivity: How To Accomplish More Using Google Chrome Extensions

Transcripts

1. Introduction: in the time you spent on work email. This year, someone climb Mount Everest twice For the average person. Email takes up about half the work day, one average. That's more than 11 hours a week in their email account. Being conscious about a huge amount of time we spend in our e mails and how to improve its usage. It's so important in this day and age. Hey, everybody, welcome to this Gmail masterclass, where you're going to learn how to master your Gmail. Account your productivity and Gmail onder how to streamline and automate your Gmail inbox. My name is Giuseppe, and I have a passion for helping students maximize their productivity. Skilled for a variety off digital platforms, I have worked with top brands such as Jamie Oliver Salesforce, Knight Capital, FX Influence in Better Ways of Working on Along the way, I've taught thousands of students globally on how to better themselves through the high performance treacheries By teach in today's Gmail class, I'm going to be teaching you how to really maximize dream out to its full potential. We're going to cover folder structure, automating inbound emails, filtering bright criteria, rules work, multiple user interfaces, configure alert, and I'm gonna show you a ton of tips and tricks and so much more. This course is designed for all your Gmail users use. Gmail is a basic function to only send and receive emails. They're not utilizing all the other great features to really streamline your way of working with in your in box. Like it or not, email is often the cornerstone of your personal and professional communications. As a result, there are hundreds of people contending for your attention in your inbox that makes sifting through new emails and finding the important ones later, a daunting task. Fortunately, if you're a dreamer user, there are dozens of ways to customize sort on a range of the inbox to suit your personal needs. In this course, I'm not going to be teaching you how to create an email account. Send an email change your password. Norah's other boring basic features. I'm going to assume you know the basics, and that's why I'm going to jump straight into the Gmail productivity features from the very first lesson. I have been a Gmail users for the last 10 years, and I remember first using Jima being very ensuring how to really use it to its full potential. My emails were building up, it was unorganized, and I felt very overwhelmed and distracted. But the sheer volume of emails coming in I then decided to act on this. And over the course of eight years, I fully mastered the necessary features using a ton of books and mentors or which I'm gonna be teaching you today fully mastered G mouth, which made a huge difference to my own Gmail productivity. So whether you're a freelancer entrepreneur, a manager, no matter who you are, if you're using Gmail on a daily basis, and this is a great course for you, if you're struggling to maximize the full capabilities off Jima by the end of this course, you know how to correctly use Gmail to help me streamline and automate your inbox. You have a clear idea on how to structure your in box. Your email productivity will massively improve on. Overall, you'll become a Gmail super user. Feel free to read the course description role today, and I look forward to helping you become a Gmail probe. 2. Goal Setting, What Are Your Pain Points?: so before you dive into the course, wanted to run by a few things with you. So to set you up for success with his course, I want you to really understand why you're taking this course on what your goals are with your Gmail account. So you need to understand your current pain points. What frustrate you about? Dream out and you need to jot all those things down, and then you want to apply. The correct strategies are teaching this course against your current goals, pain points and frustrations. So of a very simple example. If you find that an email conversation is really overwhelming you on, do you need to, you know, shut out the noise, not be distracted? You could, for example, use this news feed dry, teaching this course, which essentially just mutes the conversation until you activate it again. Another issue you might have your email is you are making a lot of errors when you send an email, so you may want to have the recall featured enable for a longer period of time to the more advanced stuff in a core part of this course is looking at automation and labels, so is your email box really unstructured. You wanted them write down how you would like to structure your folders in this case and Gmail? It's called labels. So you wanna write down all the different labels you would like? My advice is to do that on a bit of paper or in excel. And you just want to make sure that your labels a structured against how you want to structure your in box. So, for example, if you're working with many projects, you could have a label for different projects, and then under those products, you could have sub projects or sub tasks. Now, another big part of this quarter is automating your emails. So once this is set up, you won't have to touch it again. But again, you want to think how you're gonna automate your emails, what criteria rules you gonna put in place? So, for example, if you're working on the Amazon project, you create a label called Amazon and then all emails from Amazon. So the at sign plus amazon dot com. All those emails may go into the Amazon label, but you might have more granular criteria rules. You may have multiple labels per email all which I'm gonna cover in this course. But before you get going, just right down the goal. If you want to set for yourself how you want to structure your email, what thing you want to put in place? What your pain points that you want to address because this is gonna be really important before you even implement and in their strategies are gonna be teaching you throughout this course. So I'm going to stop talking now. I hope you find the course useful. I know that things are teaching. This course helped me so much with my female productivity on it really frees up off a lot of your time to be getting on with things that mattered the most. It's a good luck and I'll see you inside. 3. Use Multiple Email Addresses Within One Gmail Account: I go some really excited to get on with this class. In this first lesson, we're going to be going through email. Aliases. If you want to disguise your dream, our email address. Instead of using your riel email address, you can use an in a radius. This is handy when you give out your email address from newsletters, Web sites. Trey chose network and events, online comments or similar situations. Basically, an email alias is a different name you have for your email address so you can use this second email address when you don't want to give out your real primary email address but still have the emails delivered to your main Gmail inbox. So one way this works is, for example, periods don't matter. Indri mail addresses. So if your email address is John heard at Dream our dot com, you get messages sent to john dot heard at gmail dot com, as well as J 0.0.0.0 Hey tren dot heard at gmail dot com. They will all go to the same place. You can also add a plus sign to your email address to create alternative addresses. So, for example, John Heard at work at gmail dot com. Onda John, heard at personal at gmail dot com, will all go through to the same Gmail account. So, like I said, this is really handy when signing up for newsletters. This is the use case I'm going to be going through in this class. And then also, in later lessons, I'm going to be showing you how to filter these email addresses to. But let me jump into an example. So the main email account I'm going to be using FRACKED this course is this one here on the email addresses Pips with pep at gmail dot com. Now this is just a dummy account of Created a while Ago just a load of junk in here, which on a demo for you on how we're going to clear this up. But let me jump to my other demo account, and I'm gonna send it on email to the picture of pep at gmail dot com. So let's say, for example, I'm off to a networking event and I don't want to give out my four email address. If I give this email address out to somebody so pips dot with dot pep plus sign networking event at Dream our dot com giving out this email address. This is still going to be sent to Pips with pep at gmail dot com. So that is the seamount address here. If I hit send and here we have it, come fruits I can see here. Pip stopped with dot pep Plus on networking event at gmail dot com, has been sent to the email address pitch with pep at gmail dot com. Let me give you another example. Let's say we go into a tray. Trow and this is the email address were given out people. So if somebody is asking us for our email address, we say our email is picture of pep plus sign trade show at gmail dot com had in the subject line it send Okay, and here we have the email come through. So again, picture with pep plus sign trade show at gmail dot Come. So again, this is really cool feature within the free Gmail account, where you can really leverage having multiple email addresses within the one Gmail account . Now, in later lessons, I'm going to show you how to really use this when signing up for newsletters and Once these emails come in Russia, guns be filtering by the newsletter plus sign. So, for example, if an email comes in, began to be filtering that email and then popping them into labels. So a really cool feature, Andi, Definitely one that makes a big difference when tidying up your Gmail account. Thanks for listening. And in the next lesson, we're going to be going through Gmail labels. 4. Label Introduction: So in this lesson, we're going to be going through dream our labels. This is essentially how are we going to structure our in box now? A team. Our labels is a dynamic way off structuring or your e mails and then in later sections, were going to be automating. These e mails based on the criteria were kind to set, But first things first. We actually need a structure that we need to work off. Now. Before you dive into this lesson, it might be worthwhile thinking or jotting down how you're going to actually structure your folders. So, for example, you may want to strike your emails by different project you're working on or different groups of contacts or newsletters to just have a think about how you actually want to structure your email inbox. So coming up in the next lesson is Gmail labels 5. Manage Your Emails With Labels: Gmail has a variety of built in tours for making your messages more manageable. Some of them are a little bit different from what you might be accustomed to using in more traditional email clients. Outlook, for example. But if you take the time to figure out how they work, you might just be surprised how effective they can be. There's no better example than G e mails label system. It's a strange concept to wrap your head around, especially if you're used to more typical folder based Method off Inbox organization. But here's a little secret. Labels actually are folders. That's, however, is just one small part off their inbox. Organizing Power First, the most basic Gmail label mindset to master is to think off a label like a folder, but with an important twist. Instead of a message being placed into a label, the label is placed onto the message that subtle distinction is actually quite significant . What it means is that a message doesn't have to be associated with only one label, as is typically the case with folders. Rather, you can apply as many labels as you want to. Any message on each one ends up acting like a sticker, which is basically the label that sits on top of the email, along with any other labels you've applied. So, for instance, if you keep tabs on stats off your company's website, you might label all incoming emails from Google Analytics as weap reports. But maybe you also have your own personal website for which you receive analytics updates. You could label the report from your personal website as Web reports to on, then at a second label off either work or personal onto every message to create a distinction between the two types. But let's jump into an example. So at the moment, we don't have any custom labels created in this pit with pep at gmail dot com. Gmail account That's what you do is over here on the left hand side. He scroll down to the bottom here and here you have create new label. Let's say hypothetically Europe work, and you manage multiple projects on you. Want all your emails from one client associated that project to go into this one folder slash label? Let's say you're working with Amazon and you want all their emails to go into this one label so we do it. Type in the label name Amazon hit, create. And now the Amazon label has been created. Now say, for example, where you have multiple project names under the one client that you're working with, you come and start to add sub labels to be click on the free dots. Here it added sub label on this could be so, for example, I t project with Amazon. Then you could have another project relating to data migration, for example. So, for example, any email that comes from your Amazon client made regarding data migration going that data migration label folder vice versa. If anything related to the I T. Project, this will go in the I T Project label. Now in the next set off lessons only show you how to automate all this, but this is just a example of a label structure you could create. This is really important when managing your Gmail account. At the moment. My current Gmail account on this dummy account is very messy. I'm sure, like most people, their accounts messy too, Which is why you've taken this class now for further distinction, you can start to color your labels So again you click on the free dots. Here you can add a label color. She can choose to have it on the main folder or the main folder and all the sub folders. So getting us just a bit more visually pleasing. Why I also want you to do to follow along with this class is to create these two labels. So we have food newsletter, and I also want you to create a to do list label. I'm gonna show you how we're gonna leverage these two labels in a later lesson. So essentially labels again a house, all of our emails is really gonna help tidy up our account. Now, another good trick with labels is if you're composing an email, for example. So let's say I'm message in somebody Amazon that I know is gonna be related to the I T. Project. Before I send this email, I can click on the free dots down here, go to labels. Not a sign. This email to the Amazon I t project. What this means is every response that I get from this email address is gonna automatically be placed in the Amazon I t project label. This is really good and getting proactive with organizing your email structure into labels now to apply it to labels toe one email address. If you right click on an email here, this could be any email scroll down to label as and here you have a check box. So if I select those two, we now have the to label was assigned to this email address and again you can add 1/3 1 as well. So here I have the Amazon 91 and again now have applied to free folders. We have the Amazon main account and then dictate migration and I t project. So if I click in their data migration, you can see the email here. Andi, also the rt project as well. Now what I'm showing you now is a very manual way of doing this. And in the next set off, lessons on show you how to automate all this using filters depending what line of work you're working in a really recommend you get a pen and paper and start listing down how you want your emails to be assigned to a label structure again. This is really gonna help organizing your Gmail account looks that in the next set of lessons are going to show you how to automate this. Now, remember to create the food newsletter on the to do list label. I wanna give you a use case around that in a later lesson. Thank you for listening. And I'll see you in the next video. 6. Introduction To Automation: So in this section we're going to be automating our dream an account. So this is essentially looking for e mails, adding in criteria rules and then automating the emails into the labels we have created. Now, this section is so important because automating your e mails savior of a ton of time on once it's set up at the beginning, you don't need to touch it. Going forward on every inbound email is gonna be handled by the automation you put in place a great time saver. So it is up and coming sexual organs be automating our in box. 7. Introduction To Gmail Filters: Gmail is filled with hidden features and Adam possibilities. But one of the services, most powerful organizational tools is sitting right in the heart of its regular settings. As you might have guessed by now, I'm talking about filters. G e mails, longstanding system for automating your inbox with a Siri's off custom crafted rules. At a glance, Filters consume complicated. They come seem overwhelming. I can't even seem unnecessary, but don't let yourself be fooled. But features dated exterior emails filters have the potential to completely reshape your inbox on the way your incoming messages are handled. They can help you keep your email in order. Onda No ongoing fort or effort and all it takes is a little one time planning to get them working for you. So let's jump into a demonstration on what filters looked like. If you click on the search box here that you have this arrows to show a search options and here are the different filtering options. So what you're essentially doing is filtering all your emails, but a criteria you set here. So let me grab an email address. So we have this book brush here. This is a newsletter so Let me just grab this email address. Never go back to the filter options. So the first boxes from So if I Paste our email address in here, hit Search and that Filters now brought back every email address in my inbox from lifts email address. Here, let me give you another example. Let's go to this YouTube one. So no reply at youtube dot com. Go back into filter hit from and again. It just brought back these YouTube emails. Let me just run through a wall. The different filtering options says, I've just shown you there we have from We can also search our inbox on messages with sent people, too. So, for example, I've sent an email to Mr Blog's sucking Filter. All my inbox is by email sent Mr Blog's. You can also search by the subject line. So, for example, copy and paste 24 hours left. It's brought back these two emails. We also have includes the words Now what this means is it will search for all emails in the body off the email address, and vice versa. You can have doesn't have this is really excluding any other words. For example, if I want to fill to e mails that doesn't include the word $47 off. You would add that in here You can also filter by the size off the email address. We have a date option here as well, so we can have free days within the 14th of March, for example. So this will search for all emails three days within the 14th of March. And then we have this search box here. So at the moment, the filter is set for every single email in my email box. I say, for example, I want to search for emails only within the Amazon project. I can click here Onda select Amazon, and that is only gonna search for emails within the Amazon label. I can also search for emails that only has an attachment. So if you know you're looking for an email that has an attachment, I check that here, and you can also check here doesn't include chats. Now, this is Google hangouts. If you don't want the filter to bring back any words from the Google hangouts trapped, you would select this check box here. So this is a basic introduction into filters again. in the forthcoming lectures, I'm gonna be showing you how to automate all this again. It This is a very manual process on. Once we set this up for the first time, you really gonna have to do much going forward once you have a, well, automation in place. Now, in the next set of lessons, I'm going to become fruit operators. You can get a bit more sophisticated with this. And also in the next up and coming lessons on the show, you have to automate your filters so that all the emails that coming that you specify will go automatically into the labels have created more. Specifically, we're gonna look at examples off the food newsletter under to do list. So thank you for listening, and I'll see you in the next lesson. 8. Filter Using Operators: So before we get into automate in our email Jeez and filters on a show you a more sophisticated way off filtering your emails if you need to. Now the majority of the time, most people won't need to use these techniques, but there may be some scenarios where you need to use operators, so operators are just a function to help you manipulate your filtered searches. So, for example, let me grab two email addresses. Three of this one from honey. So honey at join honey dot com song at this into the field to So from, Let me grab this book brush one. So we have this cover sell books email here. Okay, so I have the two email addresses here. So say, for example, if you want it to create a filter that just looks for honey or cover sell books, or you do is at an or in the middle hit search that has bought back all these book brush newsletters on the honey email address. The next operator I wanted to show you was the minus sign. What the miners signed does is it excludes anything after the minor sign. If I do minus here they're not in the email address, so it's now won't bring back any of those book newsletter e mails Now say, for example, you are getting lots off e mails from many different people from the same company. You can add an ass tricks in front of the email so it brings back all emails from the one company Is what I mean by that. Say, for example, again, you're working for Amazon. You know they're your client, and you want to search all email addresses from every user that sent you an email from Amazon. It's what you do then is added an ass tricks at amazon dot com. Then if I hit search there, what now do would bring back every email from amazon dot com, no matter what was in front of the outside here. So let's look at includes the words. So what quotation marks do is that searches for the exact phrase? If I type in here, Hodges happy. That's going to scan every single email and bring me back anything which is hard is happy in the exact match format. So here you can see hard is happy. It's highlighted here. Then we have all these book brush newsletters that has hardly Seppi in Azaz. Well, now there are many different ways to manipulate operators want to do is add in the the basic operators that I use in the resource section again. More than often, you don't actually need these operators and functions. It depends how sophisticated you want to get your filter in by add it into the resource section and you can use it as you wish. So again, operators are really called feature that come really drill down into your filtered searches . In the next lesson, I'm gonna show you how to delete or your marketing emails. So if you're bombarded with many different newsletters on a show, your technique using the filter to get rid of all these and then in the lessons after that we're going to be looking at automating your emails and that you use in the food newsletter label on the to do list label. It's funky volition in, and I'll see you in the next video 9. Filter Operators Part 2: So in this lesson gonna go for a couple more filter operators. Now, if you're looking to clean our old emails or you're looking for a specific email after a specific date can actually just type this in into the filtered search box. That's what I mean by this is if I start typing in after 2000 and 20 March the first. Now again, this is in the United States, former what this would do. This will bring back every email that was sent to me after the first off march of a click that again it brings back all these emails. They can also change this to before as well. Now it's brought me back every email out sent to me before the first of March 2020. Now you can also do older than and newer than so. That format is so do older than and then you can do two days and again that brings me back all emails. After older than two days, can you just simply changes here and again that is populated. All emails are sent to me that older and 10 days and then vice versa. You can do new a van as well. And again, that's brought back all emails. That's newer than free days. So again, these are some very handy filtered operators. So you have after before, older, newer. So what to do is old link to the different operators in the resource section, and then you can utilize them as you wish. So again, using the filtered option in Gmail is really custom. You can really start to drill down on exact criteria you're looking for. Now, this is great if you're looking to clear out your email So if you have emails, you know, that was sent to you before 2000 for example, then you can just quickly clear them out of your inbox so again or linked to the operators in the resource section. Thank you for listening, and I'll see you in the next lesson. 10. Create An Automated To Do List: So in this lesson, we're going to be looking at their to do list label now. This is a bit of a quirky technique that I use, but something that's, you know, that I find it useful myself. Now the use cases here. You know, you may be doing this as well. Sometimes if I found ah linked to something called I want to remind myself of something I just email myself. Now What I found is that when I emailed myself links to articles or blog's or videos, they just become jumbled up in my main inbox. And I never really revisited them because I didn't really pop up in my face was no real system around it. So let me show you what I mean. So I would email myself picture pep at gmail dot come So I send myself loads of links. I need to call doctors, for example, more often than know, I used to tell me email myself links toe blog's and videos. That's what I'm mainly did didn't actually need to remind myself to call the doctors, but anyway, hit, send on, then that pops up in my main inbox. Now that said, the more, more. It did this the more more I didn't look at it because they're just jumbled up in my main inbox. So I did. I created a filter around this to automate this process. So let me grab my email address here. Let me copy this. Now, if I go into filters, So now we're gonna use the from row. So this email is from myself within hit, create filter. And again, we wanted to skip the inbox. You want to choose the label to do list? So every time I email myself, I know it's to prompt me to do some Think it's going to get in the habit off every time I go into my email account on the check my to do list label on, apply it to a lot of the conversations already in there and hit create filter so that now we have this to do list label with all the emails while emailed myself. So again, we've lost the inbox label and it goes straight into the to do list. So let me email myself again now. So we're just gonna test to make sure this is working. Hit send now. Hopefully I shouldn't see this come into my in box. That's check this to do list label. And here we go is gone straight in the to do list label. This is the mindset. You really need to get your head around. You just want to think of ways you can automate your emails. You want to get your label structure on point. So you just everything is automated and you can just work off the left hand side to really leverage your productivity in Gmail so that two great use cases that you couldn't use, I'm sure you can figure out your own ones. Just write down on a bit of paper How you want to structure your labels and put some automation in place around that? No. In the next lesson on the show, you how to do the opposite wall. Been doing now, and we're actually gonna delete all of our newsletters coming in. It's a funky volition and I'll see you in the next lesson. 11. Automate Newsletters Using a Custom Email Aliases: So in the next few lessons were going to be going through how to automate the filters we create now to show you a few techniques. So we're gonna be looking at actually creating the filters. Who's gonna be looking at utilizing the email alias as well? What we went through in the first lesson, and then we're also going to be looking at automating the filters into the labels we have created. So in this lesson, we're gonna be focusing on the food newsletter. So for this use case were a food lover on We want to sign up to multiple food newsletters. This assented around cooking or recipes or how to cook. So I've already gone ahead and signed up for a handful of newsletters, so I'm gonna show you them now. So here we have cook this Now. Now, if you look here, I signed up for the newsletter use in this email address here. So this is the email address I entered in to the newsletter to receive these newsletters. So we have pits with Pep Plus Food newsletter at Dream our dot com. Now, if you remember correctly from the first lesson, my official and Defour email address for this account is picture of pep at gmail dot com on What I've done is that I did this plus food newsletter here. So if I show you a never knew lateral signed up for so we have the Lish here. So again, I've signed up using Picture of Pep plus Sign food newsletter at gmail dot com, and then any other future food newsletters I sign up for. I'll always use this custom email address using the Plus Food newsletter at dream out dot com. So now I know I'm getting a handful off food newsletters coming into my in box. But I want an automated way to capture these into the label I've created, because at the moment these all embedded into a mass amount of emails, and they're really difficult to find. So to do that, we need to create a filter so we go to the top here Now, the box we need to use is the two box so every news letter that is sent to Picture of Pep plus Sign Food newsletter at gmail dot com. This is what we want to automate and filter by Sanon. A click create filter and these are our automation options. So here we have skipped the inbox. Archive it. So you want to check that? Because what that is going to do is when these newsletters come in, we don't want them land in in our inbox at all. We only want them in the label so we don't want them into places that embarks on the label . We just want them in the food newsletter label. There are some other options here, so you can market is Red Star it? Apply the label. So for this scenario, this is very important. So we want a with these newsletters to go in the food newsletter label. You can also automate these email addresses coming in so you can afford them straight away . You could automatically delete them. Never send it to spams that, let's say, for example, you spot an email in your spam folder, which you know isn't spam. You can put some automation around that so it doesn't go in the spam folder, and you can designate it to have a go to the inbox or another label your created. Now, applying filters does not automatically go back retrospectively and pick up the filters. So what you need to do is check this check box here. This is applying to the newsletter e mails already in my inbox. Also apply filter to four much in conversations, and all you need to do is click create filter so you can see those email addresses are no longer in the in box. So here you can see the four food newsletters in the food newsletter label. Now, if I click into one of them, we have the food newsletter label here. As you can see, there's no inbox label. It's what that essentially means is if I click in the inbox or going to promotions. I'm not going to see those emails in my main primary inbox. They're all gonna be shifted into this label as soon as they come in. So the newsletters are gonna clog up everything on my primary inbox. Now, in an ideal world, you want 80 to 90% of your emails going directly into a label on. This is where you want a house that most of your e mails you don't want a messy screen like this that you're looking at. Now that should be the end goal is getting everything into labels Now for just clicking here, he can see the inbox label on. That is the label that has been removed from these newsletters from these food newsletters . Now, if you go into the settings cock here, click settings, then click on filters and blocked the dresses. And here you can see the filter we've created, so you can edit these. If you need to going forward with, they no longer become applicable. You can just hit delete. So getting this is the power off Gmail, and this is what most people are not really utilizing. When it comes to a dream, I'll account. Automation is key for any aspect in life on these techniques have really helped me get grass. Gmail has really helped my productivity going forward, managing my email account. Now, in the next lesson, we're gonna look at the to do list and how we're gonna leverage that with automation so funky for listening. And I'll see you in the next video 12. Mass Delete Email Marketing Emails: okay. And this lesson my gun's been looking at automatically deleting all our newsletters. Onda marked in e mails and subscribing from every newsletter and marked an email that arrived in your inbox manually, is an epic waste of time. When you can get G Mao to do this for you automatically. So again, we're gonna look at creating a another filter. Now, more often than not, newsletters on marketing material in this day and age with GDP are has to include an unsubscribe link. This is what we're going to be searching for. Use in this filter figure up here to create a filter on this time we're gonna utilize includes the words. So here we're gonna include unsubscribe. We're gonna hit great filter. Now, in this case, we don't need to skip the inbox because we're looking to delete these emails. Anyway, the only thing you need to do here is click delete it and then hit Great filter. Now, I'm not going to do this in this case because I don't want everything. Remove him from my inbox. But if I selected create filter that would delete all my marked and emails that come through So you can see all these in the background here. These are all the email marked in on. Then Any email that comes through with the words unsubscribe would be automatically deleted . Now. For example, if you didn't want to automate this and you just wanted to clear your inbox in one go, you wouldn't actually create the filter with deleted selected. All you do is great. A filter include the words on subscribe hit search, and then this top left check box here selects every email in view. You select that, and then you could just click on delete. Now you may want to do this because, say, if somebody emails you and they include the words un subscribing for whatever reason, that would then automatically delete that email. So this is when you need to be careful. Creighton filters in Gmail, something you do want to automate while most fingers want to automate. But you need to be a bit careful about your automation because you don't want to lose important e mails coming in. So I hope some of these automation is that I've gone through, are going to help you feel free to again think of your own ones. I suggest you write down on a bit of paper. The structure of your labels on what you want to automate on. Once you get it in place for the first time, you don't have to revisit it. And they're gonna make a big difference. Do productivity on the visual aspect of your email account. Thank you for listening, and I'll see you in the next lesson. 13. Bookmark A Filter: So in this lesson, I'm going to teach you how to bookmark of filter. This is really handy if you're constantly running the same filter, search for whatever that might be. So what you can do is you create your filter as normal, so your filter search with them book market. And if you want to quickly revisit it, you can just click on the bookmarked link on your bookmark bar. Let me show you what I mean by this to say, for example, you want to pick up an email in your Amazon label on. This is a sort of search you'll running all the time to click here, show search options. Now, this is the place where you can actually search of in label. So search scroll down to Amazon and then also within the search you can do from a set in person as well. And I don't think this that you're gonna pick up any think. Well, let's run it anyway. Let me hit. Search. Nice. There's no no emails there. Let me just grab an email quickly. Okay, So got from shutter stock in the Amazon label on hit search and there we go that a search for all emails from shutter stock in the Amazon label. It's what you'll notice here that we have a unique your l So we're gonna be bookmark in this. You are. Oh, so if you just if you on Google Chrome, you can just bookmark this top here, I can name it as well. Okay, so now I'm on my Google chrome home page on for me to quickly access this filter, I can just simply click on the bookmark You are all here and there we have it automatically brought me back to the custom criteria that I entered into the filter. So getting this is really handy if you're constantly searching for the same sort of stuff. But what you might want to consider as well is creating a another label for the specific searches, but really depends on your reason in on why you'd want to do this. But again, this is more of a hack on, definitely saying I utilize I have a list off bookmarks that I constantly go into. These are set criteria that brings back certain emails that I need at the click of a button in, in this case, a bookmark link. So we found this useful, and I'll see you in the next lesson. 14. A Message From Giuseppe: So I hope you find in this class useful on the hope is having a lot of value. Any questions? Please don't hesitate to ask me. And if you do me a massive favour and leave me a review for this class, this would help me out so much, and I would really appreciate it. Anyway. I'll let you get back home with a class. Cheers, guys. 15. Interface Introduction: So in this section, we're going to be looking that females into face. So this is how we're going to visually look at our Gmail account so you can have different inbox types. Different views have compact or condensed views. So this is really a way of tailoring your dream, our interface to really suit your personal needs. So this up and coming lecture, we're gonna go through interfaces. 16. Set Your Inbox Type: So in this lesson, we're going to be looking at inbox types. The inbox types is a visually way off view in your inbox the way you'd like to view it. So the moment we're looking at the default inbox type said to change the view, you need to go into the settings cog on the right hand side, going to settings and then you want to click on the inbox tap. So here we can see the inbox type is default. Now they have some of a standard types as well. So important. First, this will list. All were important emails. First you have a red first. If I click, save there now all my unready e mails have been sorted first before anything else. And then here we have everything else at the bottom. Let me go back into the settings. Have priority inbox. Let's take a look at that. So here we have important and I'm red e mails that will appear first. You have some options as well, to the moment the 1st 25 e mails will be filtered through. First, we have a start. Emails as well, says start emails first. But what we're going to look at is creating our custom one. So multiple inboxes. Let's say hypothetically, we want to look at our Amazon label, food newsletter and to do list labels first before any over email. Now you can customize this yourself. So you just delete this here and we can put Amazon again. We'll give it that LaBella's Amazon that's to food newsletter next and then finally to do list. So here we have a couple of other options. So how many pages you would like for multiple inbox sections where they're going to appear ? So in this case, you want them above the inbox because you want to look at them straight away. When we look into our email account, then we have some various other options, which I don't personally use. So remember you always have to save this down. Something hit save changes here. So look here. We have the Amazon label first, so there's no actual emails in the Amazon label. Serve. I just Dragon drop an email into their that email address has now appeared in the Amazon label. Then we have the food newsletter first, and then we have the to do list. So depending on what is your to do list? You may want this on the main page. Now, if you're running multiple projects, some products might be ramping up versus of ones that I've slowed down. So you you might want your most important projects on the home screen off your email page. So again, another cool feature in Gmail, depending on what you want to visually see as soon as you land on your inbox will depend on what labels want to drag into the in box type. Now, as soon as you don't want this view, you can easily switch back to the default view. You just select default here again, we're gonna have the primary social promotions. All of that is gonna default back to how it waas. And there we go now is defaulted back. Now, I personally rather used label was then have a different views are rather work off label was on the left hand side. But depending on how you want to leverage your Gmail account will depend on what inbox type you want. So, for example, you may be working on a handful of projects that are really important on. Do you want to utilize labels. But sooner as you London your inbox. You want those projects top of your email, You can quickly see what is coming in. So I hope you found this lesson useful again. Let me know what inbox types you create. Thank you for listening, and I'll see you in the next lesson. 17. Quickly Change Your Inbox Type: in this short lesson 100 going to show you a quick trick on how to quickly access your different inbox types now shown you in a previous lesson how to amend and configure your settings in the settings part of your email. But once you have your inbox type set up we need to do is hover over in box here, this little arrow will pop up. If you click on that, he can quickly select the inbox harp you want to have. So we set up the custom labels one here so we have the arms and food shelter to do list. You can also go back to start first seasonal your star demons first. This is a really quick way of just flicking through your different inbox types. Really handy trick that I've learned. Andi, you know, obviously it's mega quick to just quickly go for your inbox types. Now, if you click on manage your inbox, settings here can then start to customize it a bit further seeking. Remove the promotions tab or the social tab. We can even add in updates and forums. Now, this won't matter too much if you're pushing every think into labels use in automated filters. But you do have the option anyway. So again, just a quick tip for you guys. Thank you for listening, and I'll see you in the next lesson. 18. Setup Your Preview Pane: So in this lesson, we're going to be going through the reading pain now. The reading pain is another way to visually look at your emails coming in. So what you have is you'll have either your emails at the top and then the message of the bottom side of your screen, or you'd have the emails on the left hand side on the email message on the right hand side . This is a great way to look at your email list as well as the message included in the emails. But to do this, we need to head over to settings, click into the in box tap and you want to enable reading pain. Enable reading pain provides a way to read emails right beside your list of conversations, making it faster to read and write emails on adding more contacts. So we're gonna enable that you leave these settings as they are. You can change that in the main inbox. Remember to hit save. Okay, so you probably didn't notice, but we now have this toggle option in the top right hand corner. So I want you to click on this, and that has amended the horizontal split So now I have my email list of the top here, and then I can see the emails in the bottom half off my screen. This is the same for labels as well. We're exactly the same. It's across all your emails to get the emails at the top. Onda, we have the message in the bottom half of the screen. Now the second option is toe have the vertical split. This is a bit more traditional. If you have used outlook before, the good thing about this is remember, you can move this screen depending on how much real estate you want covered. And again, this vertical is a split down the middle. Then you have the message on the right hand side. Now, this is very dependent on how you visually want to see your Gmail. I personally have it in the vertical alignment just because I find the easiest scrolling through my emails and then quickly looking at the message on the right hand side. Then you hit. Reply on that is all contained again in this right hand side off the monitor. Now you can amend the density here. So again, if you go to settings display density. So here we have on currently on default, you can have comfortable seats, wines it or you can have compact. So if I select compact hit okay, we now have more of a compact view. Let me change it back to default and you can see the difference. It's again settings displayed entity change into comfortable and again. That's why didn't it a bit more then? If we go back to default, they can do that across the different views as well. So if I go back to know split again, if you go back to the display density hit compact again, you're gonna get many more emails in your screen. So really depends on, you know, this could be down to your eyesight, how you work better for your email processes. We are using those two things intertwines Identity on the view can really help you get through your emails at a much quicker right. So I hope you found this lesson useful again. A really quick win for you there. Let me know how you get on. And if you have any issues, please let me know as well Thank you for listening and I'll see you in the next lesson. 19. Themes and Fonts: So in this lesson, I'm going to be going through themes and font. So I've already gone through how we can display different dentist See sizes. So again, if you go to settings, display identity, you have the option of default comfortable on compact here. But let's look at changing the actual image background in Dream L. So again, if you go to the settings cog, click on themes. Then you have all these options off different images. You can have the background. These are all default options. You can have you cover these high resolution images. Here you have more plain ones. Here is well and also at the bottom. You can upload your own image as well, then also at the bottom. Here you have the option off picking a random photo, but for now, let me just click on this top one. Here. He can see it, added the image in the background. Now, if you scroll down here, you have the high contrast image that this will change the middle view off your Gmail account. So as you can see, it's amended. The view here's let me say this down so you can see this is Ah, a different sort of you. You can have to go back to themes. I personally just have mine on the default. I just find, you know, having these images is not really gonna help my productivity or workflow off Gmail. But everybody has their own way of visualizing their email accounts. Oh, yeah, Go ahead. Pick your own image. You might have a picture of your family is your background. Or you might use Gmail high contrast image here. So no, only can you change the theme. You can also change the font as well. So if you gotta settings going to the main settings top and then under general, you have the default textile. So here you can change the font off your Gmail text. So let me just try this one for a minute. Save that if I go to compose my default font is now what I've picked in the setting section . Now again, you can change it here again, back to whatever you like. So you have again the standard options. It really depends on industry you work in and that may depend on what default for you want again in the settings top you can also set your default size of the front and also the color as well and whether you want to remove format in as standard. So if I make this huge hit save if I compose a new email again, the font is huge as default. Now again, me personally. I just have a default Gmail font on. I don't personally amend deciders do email by email, but again, it's very dependent on your personality. On the industry you work in really depend on what default font and size you have. So thank you for listening and I'll see you in the next lesson. 20. Processing Emails Introduction: So in this section we're going to look at how to actually process our emails. We're gonna be looking at the star system how to add multiple stars, different colored stars. This is really to suit your personal preferences on how you're going to label different e mails. I was gonna be looking at scheduling emails, recalling email. We're going to look at different templates. So if you'll send in the same email over and over again how we're gonna automate that no, have to manually type in your emails. And then lastly, we're going to look at the difference between deleting an email on archive in an email in this section, Let's jump into email processing. 21. Enable Multiple Stars - Organise Better With Stars: So in this lesson, we're going to be covering the star system in Dreamer. This helps you keep track of important email using the star system. The Gmail Star systems allow you to mark your most important emails, so you can easily find them later by default. Start messages are labeled with a yellow star, but you can add other color and type of stars. It's a Gmail allows you to use multiple colors and types of stars to differentiate messages from one another. This feature is really useful if you want to mark multiple messages with varying levels off importance. So, for example, you might want to use a purple Star for messages. You want to read again? Onda Red exclamation point for messages you need to follow up on. So let's take a look at an example. So by default we have this star icon here. So for click on that that is going to start this message on. Then if we're going to start in box here, I'm going to see that message off. Just start Gennifer Uncheck that we're gonna lose it from this folder and it's going to go back into the main inbox now you can also search for starting messages. So a stark these top free here type in the filter box. So here we have is pre populated. Here is start, and that's brought back these free messages. Now again, if you go back to my earlier lessons, you can then start to filter by the stars, seeing creative filter by starts to say if you need to delete all these or move them into a specific label can do that by automating it using create a filter. Let me x out of here. Now, In order for us to use multiple start system, we need to go into settings to enable this. Now, again, this goes back to why you need to have multiple stars on what sort of logic gonna have. So as I mentioned in the introduction, you could have a blue star, for example, for messages you need to read up on again, or an exclamation mark if you need to. You know, these could be emails that are very important, that you need to action straight away and then again, going back to the automation, you can have different labels for different types of stars. So let's go into settings. I was down the general top here if we scroll down. And here we have all the different types of stars on signs these ones not in use now to make them in you. She just drag and drop them into the in use column. Here we have a red explanation. Mark, This could be here to do one. And if you hover over these stars, you just tell you what they are. So green. Check. Read. Bang. Then we have this yellow star here. Scroll down and save this. Okay, so let's say there's an important email that are need to follow up today. Simply click through here, so you need to click multiple times to go for all the different stars options, it's again. You click one for the default, click twice and then she's going to scroll through them. They can't order them in the setting section. So show you that now. Quickly. So here, if I drag that across now, have the exclamation mark First click here. Now we have Lexan. Roesch. Mark was the first start option. This is called Start with Red Bang. It's never going to the filter here. Top has, Right? Bang. Then that's gonna filter all the start messages with his exclamation mark. Not forgotten more. Create a new label. Let me just mark a few of these. Okay? So going there, Filter box here. So how's red Bang in a click this down arrow here. So show search options create a filter. Who have this warning here? That is not gonna pick up incoming emails as they're never gonna be labeled automatically. But that's fine. We still wanna search by this manually. So here we could have Skippy inbox again apply to the label and also applied to filtered messages that we have these four in the inbox. It create filter. Just refresh the page. And here we have the emails with the exclamation mark in the really important label. Now again, it's not recommended that you use filters for started messages. You really want to just use starred messages for just identifying what action you need to take against what email? Based on the criteria you set for these stars, they can also apply stars for when you're sending a message to have a click on composed here, type whatever there, click on the free dots and you want to go into labels and then you can scroll through the stars here. That's gonna sign it automatically once you've sent the email. So again, sit down. Think about what star system you want to use on. Why think about what criteria you're going to use? I do recommend you don't have too many start options because just gonna get confusing for yourself. So I recommend only having free to four different types of stars. So thank you for listening, and I'll see you in the next lesson. 22. Schedule An Email: from this lesson, we're going to be going through scheduling an email. So another call standard feature in Gmail, which is completely free, is you can schedule your emails to be sent at a later date. In the past, you had to download Adams. I have dysfunctionality, but now is embedded into the standard functionality. So let's compose an email. She's going to do a test one here. So if for whatever reason you need to send this email at a later date, for whatever reason, that might be so. For example, you know, you know, somebody is not in the office until a certain time, and you want it at the top of their inbox. As soon as they get in the office on you know what time that is? You could scheduled his email to be sent at that precise time. And to do that, you just hit the down arrow next to the send button on Hit scheduled. Send now, like the snooze option, you do have the standard options that appear. So we have tomorrow morning tomorrow afternoon on Monday morning. Then you have the date on time as well. You always have the option to select a custom date and time. So again you can do this. Why in advance? For whatever reason you may need, let's say, the first of May at 10 p.m. On that email has now been scheduled on to see that email. If you need to amend it or see what e mails are currently in your cue to be scheduled, you're cooking a scheduled in box here, and then you have a list off scheduled emails. If you click into the email is gonna tell you here when it's scheduled for theory are Friday the first of May at 10 p.m. Now one feature that's missing in Jima's. You can't directly edit this scheduled time here. You have to cancel with scheduled send, and then that will pre populate it here against you. Have another composed email. Then you can go back down to the bottom, hit the arrow and scheduled ascend for another date on time. So, yeah, a great standard feature. You know, if you need an email to arrive at an optimal time, this is a great feature. It also gives you the opportunity to edit the email at a later date. So if the email has not gone. You can still edit the email or say, for example, your recipient is very busy in the mornings and you know your email may get missed. This is when you can schedule it to be sent in the afternoon. When is more of a higher chance that the person you're sending the email, you can actually read the email? So I hope you found this useful and I'll see you in the next lesson. 23. Recall An Email: So in this lesson, I'm going to be talking about undoing an email. Now, I'm sure we've all been there before when we accidentally send an email we shouldn't have now, luckily in Gmail that a free feature where you can actually recall an email after a given set time. So to make sure this is enabled, we need to head into the settings. So we go into the setting cock here and here we have the undue send, so send cancellation, period. So at the moment, if I send an email, I will only be out to recall it within five seconds. For me personally, that's not really enough time. You need to act really quickly to recall an email within five seconds. So less demo. 10 seconds for now. Hit save. Okay, so let's test this. Send an email to myself. So here we have the undo option. So if I click undo, you can see here. That was not sent the email, and nothing has appeared in my inbox as I was trying to send it to myself. Okay, so let me change this setting back to five seconds. Okay? Let me test it again. So this time. I won't actually undo it. So again, Message sent. We have the undo option here. And there you go. That's disappeared. Now, if you want, you can quickly view the message here. But now you won't be out of undo it. So I guess this really depends on how many mistakes you off to make. A an individual, You know, I'm guilty for making mistakes or sending emails too soon or sending them to the wrong person. So I personally have my setting on 10 seconds again. It's completely down to the individual on how many seconds they want to allow themselves before they can undo an email. So 100 feature toe happen. A free Gmail account looks set. Have a think about how you want to use the setting. Hope this lesson was used for. And I'll see you in the next one 24. Create Templates For Repeat Emails: So in this lesson, we're going to be going through email template now. Email template are great for repetitive emails that you need to send their say. For example, you're sending multiple emails for out the day that that are exactly the same. You can use an email template to really speed this process up. Now, I even prefer this to just copying and pasting because it's all house within your Gmail account. So they say, for example, myself, I'm getting hounded by recruiters asking if I'm interested in a job on every time this happens. I want to just quickly say to them, Hey, I'm not interested at the moment. Please call me back in six months time. So all you do is say I'm replying to an email. Let me just talk this out. Okay, so I've got my message that I want to send back to any recruiters that are looking to employ me. So you click on the free dots here, more options, scroll up templates and then save draft his new template. So I'm gonna call this recruiter response. So now let's pretend this book brush is a recruiter. Click on it. They have written here. Hey, do you wanna new job? We're looking to important you people, blah, blah, blah. What then do is click on reply, scroll down to the free dots and more options again, scroll up templates. And here we have our recruiter response on a go that is automatically populated that response in there. So again, any repetitive emails at your typing on a daily basis, I highly recommend you use templates for indri mail and also just looking at this scenario . If you re really clever, if you are getting hounded by recruiters and you don't want those emails jammed into your main inbox again, you can create another label around this, and in six months time, you can actually go through all the emails that have been sent from various recruiters. And then you can start to extract the one judge you want to get back to when you're looking for a new job. That's a mindset, and that's a way of thinking. You really need to get when improving your productivity using dreamer. But regards to template a very simple process, really handy toe have in your our snow off Gmail productivity tools. Thank you for listening, and I'll see you in the next lesson. 25. Personal Level Indicator - Identify Who Emails Are Directed To: So in this lesson, I'm going to be showing you how to enable personal level indicators so you can use personal level indicators to find out whether a message is sent just to you or a mailing list. So what I mean by that is you looking at the inbox as you are now. And how can you really tell if the email sent you are directed to you personally? So you're the main receiver off the email or is it a group email conversation where you're just see seed in? So this is what we're gonna resolve by enable in the personal level indicator is that when you look your in box, you can quickly see which ones are directed at you because they're more often than not the ones you need to actually Action. Okay, So to enable this, you head over to settings and you want to stay in the general tab. Now if you scroll down and here we have personal level indicators, so the moment it's switched off, I'm gonna just turn it on. So display an arrow, which is one arrow by message sent to my address. Not a man endless on a double arrow. My message is sent only to me. So remember to save this down. Okay, so here you can see the double arrow on, then at the top. Here you have a single arrow. Now, remember, the double arrow is messages that are directed directly at me. That means on the main recipient in the email, it says You can see to me to picture of pep at gmail dot com. And then I did a Test one here so again to me, directed at pits with pep at gmail dot com Again, that's why we have the double arrows on. Then this top email here, this is me. See seed in So Pips with pep at gmail dot com is see seed in. So let me click on it. And here you can see picture of pep at gmail dot com is not the main receiver, so I'm CC didn't on this email, and it's directed at James at amazon dot com. I personally have this enabled for my main Gmail account for May. I can just visually see what emails I need to direct my attention to now recommend you turn it on. If you have visual problems I tend to find this as well. It can really be helpful View deters quickly. Look at your inbox, whichever inbox that might be, or whether you're looking at labels to really give you an indication of what e mails needs your attention. More often than not, e mails directed at you are more than likely going to need to be dealt with. So hopeless has been helpful, and I'll see you in the next lesson. 26. Delete vs Archive: So in this lesson I'm gonna discuss are carving your emails versus deleting them so you can archive your emails in Gmail or choose to delete them when cleaning up your inbox. Archived e mails are easily accessible in the all male but wanna do is discuss the difference between archive and emails versus deleting them. Archiving is an excellent option. If you're not sure if you're need on email again in the future, it's basically like your filing it away for future reference. A significant aspect of this feature is that if somebody responds to an email you of archived, the conversation will then reappear in your inbox automatically. You only want to use the delete feature for emails that you want to get rid off forever. In dream outer deleted e mails are safe for 30 days. In case you delete something by mistake. You can always empty your trash folder whenever you want. However, those e mails will then be gone immediately on no longer retrievable. Okay, so let me show you an example of archive in an email. So let's take this instagram email here. You just simply click on the archive button there, and then that will then be removed from your in box. Now, to find that email, you simply click on more here and scroll down to allow Male. So these are all the emails that's high archived. You have, ah, long list of them here, and they will be kept forever. So there's no risk off them being deleted, but they've just been moved away from the main primary inbox folder. So if you go back into the main inbox, you can also archive emails from within the email. So let's take a look at this book brush 24 hours left for Click Into That. Then you have the archive option up here in the top left hand corner sofa. Click that that's them, removed it from my main primary inbox, and it would have moved it into the all male archived box. Okay, so let's look at leat in an email. So again, if you hover over any of the emails, you have the archive option here. Then you have the delete option here. So let me hit Delete Here and again that has moved the email from the prime inbox, and then that puts that in the BIN folder on the left hand side for clicking. Been here? Oh, my deleted e mails. Now, as I said in the introduction, these will be deleted automatically after 30 days. But you do have the option here to empty the whole been. Now, if a click empty been now that will then remove every email within my been so going to go back to the inbox fire. Delete another one here. So book brushing of a book brush one hit Delete that now should be the only one in my bin folder. Yep, that's just refreshed. So you can see the book brushes the only one in the deleted folder. And I say hypothetically, you want to move this from the bin folder back into the main inbox. Just click on the check box here, and this is where you can move emails. So this is you can do this across any of the emails. Whoever there in your inbox in a label controls to move them wherever you like. You always click on this option here, so move to and then you can select inbox, and then that will move it back to the main primary inbox. So they are the two key differences between archiving and delete in an email again, pick What best suits You will depend on how you manage your email workflow. Thank you for listening, and I'll see you in the next lesson. 27. Enable Desktop Alerts: So in this lesson, begun begun fruit desktop notifications. Now you need to be really careful with desktop notification. So, for example, I myself, I don't really switch on my desktop notifications, and that is because I have set times in the day when I actually check my emails. So the only time I personally checked my emails, it's a checkpoint I lay out for myself during every single day. Now, depending on your role on what you're using Gmail for, you may need to be notified off every new email coming in. That's why I'm doing this lesson, because there is a desktop notification setting. So even if you're not directly in G mouth and your browsing of a website, you're still going to be notified when an email comes in. So it's turned on desktop notifications. You head over to settings and you stay in the general tap and you scroll down to desktop notifications. Now you need to make sure this it's checked. So new Mount notifications on Notify me when any new message arrives in my inbox or primary tab. So I've turned that on for this demo account here, So let me show you it in action. And here we go. Here's the desktop notification from an email I just sent myself so you can see I'm on the Google search page and that notification has popped up. If I clicked on that, that would have brought me into the email that has just been sent to me. So again, a great standard feature if you need to be notified when a new email comes in than a recommend you switch in this setting on. But if you like myself and you have, ah, more precise to email strategy where you only check your emails when you actually need to action emails, then I recommend you leave it off, which is the default setting. Thank you for listening, and I'll see you in the next lesson. 28. Snooze Your Emails (Shut Out The Noise): So in this lesson, we're going to be going through the snooze button, which can be applied to individual emails and also conversations within the email. Now use case for the snooze button is if you have some high priority task that you need to be getting on with, you do not want to be messing around looking or answering e mail that no, I'm not on the top of your to do list. Now. This function is really easy to implement. So let's say, for example, we have this book brush email. Here's let's say this is a long conversation between multiple people that you're not really interested in and emails keep popping up to the top of your inbox or you get in loads of desktop notifications says to snooze this conversation. All you need to do is head over to the right hand side of the email, click on the snooze button, and here you have some defoe options. So later today, So Monday at 6 p.m. Tomorrow, eight AM He's just the standard ones Gmail gives you, or you can scroll down to the bottom here and select your custom date on time. Let's say on a mute, this conversation or snoozers conversation until Thursday, Right? I am Click Save now. You won't see any pop ups regarding that email. If you know you can revisit this email before first I at eight AM you can go over to the SNU section here on the left hand side. Click on that that will populate all your snoozed messages. Now, if you want to and snooze this again, you just hover over the email, go over to the snooze button and click unsnarl as well as unsnarl, isn't it? You can reschedule the snooze as well. So let me do this, Top warns. That book burst 24 hours left. We'll hit the snooze button for students for next week. Monday, eight AM Also, if you notice it does actually remove the email from the primary inbox or even visually, you can't see it. So it's not there to distract you. We're going to the snoozed in box again. Click on the snooze icon and again you can amend this news day here that is updated here, where it has the 1800 time or again, you can just unsnarl. Is it again a great feature in Gmail. This really helped your productivity. It started getting distracted as well. Definitely something I utilize on a weekly basis, going through my own personal emails. So thank you for listening, and I'll see you in the next lesson. 29. Google Contacts Introduction: So in this section we're going to look at Google contacts. Google contact is part of the APP sweep that integrates directly with dream. Our that's a way of housing or your contact group. Contacts by label seek entirely labels back to Gmail labels, and it's a really good way off organizing and housing or your contacts that you're gonna be dealing with on a day to day basis. Again, this is completely free, partly absolutely off Google, and something that's really powerful on will really help with organizing all your contacts . So let's jump into Google contacts. 30. Google Contacts Overview: So in this lesson, I'm going to give you a quick overview off Google contacts. It's a Google Contact is a way to store an organized contact information about the people you communicate with. Each contact can contain basic information like names, email addresses and phone numbers, but can also include extended information like physical addresses, employment information department or job title. Now, the reason IM, including Google Contacts, is that it ties in really well with dream our and it helps you communicate easily with the relevant people you need to communicate with. So whether that's by project by team members, you can group things in Google contacts very similar to the way you can do it in Gmail. But we're going through that in later lessons. So first off, we need to find Google contacts certifying Google contact. You simply click in the top right hand corner in the Google APP section, and here we have the contacts app here. So if you just click into it and here we have the Google Contacts overview screen, so at the moment there are no contacts, and this would normally be filled with contacts, and we're gonna add a contact in a minute. Then you have all the options on the left hand side. She of your contacts frequently contacted again. I'm gonna go through that in a later lesson as well as merge and fix labels are gonna go for in a later lesson. We also have an import options. If you already have a list off e mails in, ah, Excel far, for example, you can click on import select if I want to import, and that will automatically import all your contacts in here. You can also export all your contacts, print your contacts and then here we have other contacts again. I'll go for that. In the next lesson case, let's start off with the very basics and click on create contact. You have the option of creating multiple contact. So if you know you have a list off emails off the top of your head, you can quickly do that here. But for now, we're going to create a single contact. Three. Her first name and last name. So the company they work for you got in that job title here, Most importantly, that email address. So here you can assign a contact of a label. Now we don't have any custom ones in, so we'll leave that for now. Have the phone number here again. You can select which country they're from. You can have additional notes here. And if you click on a show Mawr So this button here show more than you can add. Even Maura. Additional fields in now, depending on what information you want to collect, will depend on how many of these you need to fill in. But can you can get really granular, But it depends if you're really going to need that information. So for now, and leave in the basics hit save. And now this contact has been stored in my Google contacts. So we have the name, email address, phone number, CEO of Amazon. Then we can star the contacts. It'll markets of favorite. We can add it. The contact. We have some more actions here, like print export high from contacts and delete. Now you can play around with the column headers here as well. If you click on these free dots got the display Density is, well, very similar to Gmail. Comfortable, compact. You can also change the column order here as well click done, and then that is rearranged the column headers. They can also click into the contact again. This give you a snapshot off the contact information, and again you can continue to edit within here by clicking on edit contact. That's a really basics off Google contacts. In the next lesson we're going to be covering. Labels have to quickly add contact that you've already emailed. We can also look at merging contact as well. It's in the next lesson. We're gonna quickly populate our contact list based on the dummy emails I've already sent Cheers, guys, and I'll see you in the next lesson. 31. Create Labels, Add Gmail Contacts & Merge Contacts: So in this lesson, we're going to be covering labels frequently contacted, contacts over contacts and also merging contacts. So if we go back to Gmail, we have our Amazon project here. So we have the main project as Amazon. Then we have some sub projects within the main products. We have the data migration for the Amazon project, and we have an I T. Project. So to go back to Google contacts, we want to mirror this here, click on create label. So we're gonna create the Amazon Data Migration label, and we're going to create the I T project. Okay, so we've got our labels ready. That's where were going. House the relevant contact in the relevant labels. Now here we have frequently contacted. So this frequently contacted list is based on image of sent in Gmail. So, for example, if I go back to Gmail, Helen at amazon dot com Okay, so that emails now been sent overhead over back to Google contacts. I mean, the frequently contacted taps, and here we have Helen at Amazon that has automatically been populated in the frequently contacted section. So you click on that. The only information I have is the email address so you can go ahead and add in mawr information here by clicking on edit contact. And again, you can put in the information there. So you have the recent interactions you have happened is contact. So here we have the email that I've just sent the test email and it has all automatically been pulled through now as well as frequently contacted. You have other contacts. This is really a list off everyone that you've dealt with in your Gmail account, whether they've been frequently contacted or just had one touch point with. Now, the main reason I'm showing you this is this is how we want to build our contacts at least using the frequently contacted section Onda other contacts. So go back to frequently contacted. If I select all these contacts, I then click on this button here to contact. That's gonna push all those contacts to my contact list. Now you can do the same with other contacts again, you click on the after contacts and here you can see our contact list is slowly building. Now, if you look here, we have free Tom email addresses. So we know looking at these free email addresses that that is the same person through don't want the same person duplicated three times in our contact list. So the way towards over this is you click on each of the track boxes, you scroll up and you click on merge. So now that what it's now, those free contacts have been added into one contact. You have the main titles atomic amazon dot com, and you have to free separate email addresses and again, below that you have the interactions a case. And now here's the clever part we now want to at these contacts into our contact labels. So let's say hypothetically, Greg and Helen are part of the data migration project. We want to click on these two track boxes on a scroll up to manage labels, and we just click on the Amazon data migration label. Click apply. And here you can see the Amazon Data Migration label on the two contacts. Now, let's say James and Jenna party I t project again. You click on both the contacts had over two labels and click on the Amazon I T label. They can really start to see how we're grouping our contacts together. We're gonna really utilize this when the sending emails in dream Now, now you can also drag and drop contact into labels. So I have this Told my amazon dot com here, I could just simply drag that to the Amazon I t label. This is a really basic way of using Google contacts basic but very powerful. And in the next lesson, I'm gonna show you how to send emails to these groups off people. Thank you for listening, and I'll see you in the next lesson. 32. Communicate With Groups Of Contacts: So in this lesson, I'm gonna show you quickly how to send emails to our group off contacts that were created in Google contacts. Now, more often than not, when you send an email you normally go to compose, you start typing in the name and that will automatically populate. But what power if you want to send an email to a group of people? So let's say we need to send an email to the data migration team in the to box here, you simply to start typing in data and is picked up that group of people recreated in Google contacts. Click on that that's automatically populated the contacts from the data migration, a label vice versa. If I type in I t. Again, we have the Amazon I t. Label. Now, another way off. Sending an email to a specific individual is if you go back to Google contacts, so you only want to send an email to James on your within the Google contacts. For whatever reason, you simply click on the check box here, hit send email and here you go. You can quickly send an email from within the Google contacts at now, more off a lot. You probably won't ever need to do this. But if you're in the Google contacts out for whatever reason, you can quickly send an email to an individual. But more often than not your normal duties from dream mail. But again, Google contacts is a great way to stay organized group relevant people together, whether that's by project by work team, for whatever reason, you need to group people. I definitely recommend using Google contacts, and it's quick and easy to set up, and it's also free part of Google Sweet. So thank you for listening, and I hope this has been useful. 33. Gmail's Side Bar: So in this lesson, we're going to look at the sidebar. This was a new feature of Gmail, introduced in 2000 and 18 and it's really a short cut to your Google calendar. It's also a place where you can make notes and also lock your tasks as well. There's no real settings you need to amend here. This is out of the box with Gmail, but it's something that you probably don't know is there until you actually look at it or be told where to look for it. So let's look at the Google calendar so you can simply just click into the calendar here. And then that is gonna load up your calendar for the day. Now, in this case, because it dummy account don't actually have a Google calendar set up. But here we have the public holidays that built in automatically at the top. Here, you can change the day you're looking up. You can click into the calendar event as well. This will give you a break down off The calendar event can also create a new calendar event . Let's say you want to quickly add in a meeting that you've seen in an email and you have the start day in the end time of the meat in you have the calendar description and you hit save, and then that will automatically be populated in your calendar. So I go into my Google maps here going to calendar, and here you can see that meeting that I just put in. Now, if there are any additional guests you want to invite to the meeting, you simply click on the calendar invite here, click on the email guests, and then you can start to invite people to the calendar meeting. You can also edit it directly in the Google calendar by clicking here, and then you could invite your guest directly in the Google calendar. So again, a really quick way to get access to your Google calendar, housed in your Gmail account, the next part of the side by his Google keep. So this is an area for you to make note. Just gonna be anything you see fit as and when you need. So, for example, if you have that meeting, you can actually take notes directly in here. Hit, done, and that's going to save their. So even when I collapse the Google keep. If I open it again, you're gonna see the notes there. Click on the free dots here, you conniver. Delete the note, archive it or open it directly in. Keep notes to keep noticed Google version off a note system. They can also open these sidebars in a separate tub to be click open in a new tab. Again, that's gonna take you directly to Google. Keep that's assignment of Google Calendar as well. You can also search notes as well, Civil right test here. That's brought about my test note. So again, another good feature from Gmail again standard we need to do is just click on the side bar and you can be out of type in your notes here and then. Lastly, we have task to Google. Task is a way of actually designating worked yourself for Click on our task here. Seeing remind himself, I need to book flights. Click on the edit details. I had a date and time when I want to schedule this when I need to book the flights, let's say Tuesday at 10 30 and then that's going to remind me to book these flights. You can also adding details here, so more detailed notes around the task can directly delete The task Here is well, and you can select the back button here to get to the list off all your tasks. They can create a new list. Aziz Well, so if you have tarts related to a project, for example, can then start to separate it, just like we've looked at previously using labels, they will have the list off task lists. So we have my task. That's the default one. Then we have this test list, which I just created again. This goes back to you need to really understand your gold on what you want to get out of. Dream out, really help you with your productivity. It's OK. I recommend use your sitting down writing everything down that you want to get out of Gmail and also want to write down your current pain points as well so you can address those in the strategies I've taught you. Now the last thing with sidebar is get add ons. So these are extensions that you can download for free from the G suite marketplace. So depending on whether you use any of these of 1/3 party up like zoom or trail. Oh, you can simply download them and integrate them directly with your Gmail account. So I suggest you take a scan off these and if you actually use any of them, or you may want to do your own research and see what best fits you. But again, the sidebar really underutilized feature in Gmail. I definitely recommend you trying it. It's really easy to quickly access your Gmail calendar. Your notes section on your tasks. Thanks for listening, and I'll see you in the next lesson. 34. Email Signature Introduction : So in this section, we're going to create our customized email signature. Now you can create a signature using standard Gmail signature box. But in this section, I'm gonna show you a quick and easy way to make a professional signature using a free tool . Now, this tour longer linked to in a resource section in the next lesson, the Gmail signatures is a great way to show off your brand, have a bit of consistency and show a bit of professionalism. When you actually send e mails, it's essentially like a business card. When you're sending an email to something really important and something you should have in place no matter of your personal or work email account in this section, let's jump into creating an email signature. 35. Create A Professional Email Signature (Using A FREE Tool): So in this lesson, I'm going to take you through email signatures, so having an email signature is like handing a person a business card. Every time you send an email, you want it to look professional and show your company's personality. You wouldn't just hand a perspective client a scrap blank of paper with your contact information scrawled onto it. Email signatures can be an extremely valuable tool and very simple to implement. So, in my opinion, e mails off legitimate see branding, brand recognition, digital business cards and personal association. Now, if you already work for a company, the charges are you already have, ah, company email signature. But say, for example, if you have your own brand or you just want to have an email signature for your personal email address on Gmail offers a really easy way for you to create an email signature. So first, let me show you where you can find your email signature. So if you could head over to settings, if you scroll down and here you can see the email signature creation box is at the moment, there's no signature enabled. If I click this check box, that means this signature is gonna appear under every single email. Now you can create on email signature directly in Gmail, seeing type your name, for example, have it bold italic. You can also add pictures. Here you can link text to a website, so for highlight that click link. What this enables me, then, is if somebody clicks on my name, it will link fruit to a specific website. You can also have quotation marks of in the email signature you can in dende I've away left or right. You can have bullet points numbers like second Insight and image. You can change the size off the name the font as well. You can do all the basics within Gmail itself. Now I want to show you is a more professional way off creating your own email signature because if you're like me and not very creative is quite difficult to create a professional email signature directly in Gmail. I don't get me wrong. You can make one look good in here, but for me, our driver used a simple template that looks more professional. So if you head over to this Web sites of free email signature generator on the link to this in the resource section. Now, this website is a free email signature generator. The signatures in here are really simple to build really quick. And most importantly, it's free. Now, in my opinion, these email signatures look professional. You can easily tie your branding to these email signatures. So really cool. Website and locker said even more impressive. That is completely free. Now, the first thing you want to do is click on Dream L. So obviously we're working in Gmail, so we want the settings applied to the Gmail settings. Now, you have a number of different templates up here, but for now, we're just gonna leave it on this 1st 1 for me looks quite professional anyway. And then here on the left hand side, this is where you fill in your information. If I start typing here, as you can see on the right hand side is already started to populate the mouse signature. You have your job, Tyto, your email address, phone number, mobile number, and say hypothetically, you don't have a phone number. You just simply delete it out of the email signature. Never go to the next section. We have company data so you can have your company name. And again, that's what's massively populated in there. You have your company, website and company address. So again, you can really start to see how quickly and easy it is to build out your own personal email signature. Now let's head over to graphics. So at the moment we have this standard logo in here. Now, I'm gonna show you a way to put your own logo in here because this logo is driven off A. You are a link, and you can see that here. Now, if you already have a logo, what we're gonna do is upload that to do or photos within our Gmail account. If you don't already have a logo or recommend you head over to canvass dot com now come via is another free, cloud based software where you can easily generate your own logo so again are linked to that in a resource section. But it's a very good piece of software where it's so easy to create your own logo in a matter of minutes. So wouldn't you have your logo? You need to save it down to your desktop and then we're gonna head over back to our Gmail account. Okay, so what you need to do is head over Teoh APS it in the top right hand corner. Google Maps. You want to scroll down to photos? Now, this is where you can store all your photos in the cloud. Now, I'm gonna go to upload here from my computer, head over to my desktop, and I've just saved a random logo here. Okay, so now that logo is now with my Google photos account. I'm gonna click on the logo here. Then I'm going to Right click and click. Copy, image address. This is going to copy the U R L. You wanna head over back to the email signature generator, and then you want a copy that you are? L in the logo. You are l section and he can clearly see the logo has appeared in the email signature. Now, again, I just grab this logo from anywhere. When you create your own logo, you'll need to resize it to fit how you want here. Also, you can do that. Encumber is re sizing your images. Or if you already have a graphics designer working for you, you can get them to do that. The logo Lincoln to imagine you want that to link to your website. So what That, I mean, is in your Gmail signature. If somebody clicks on your logo, it will automatically link to your website. The last two are style and social media links, So style are things like your font for your text over here. Now, if you already have some branded colors, you can just simply at the number in here. We can just change it manually yourself have select that that has automatically changed the color over here again. I can change any of these. It really depends on how you want to brand yourself, and you really want your colors to match your company branding. Because remember, you want your email signature to represent your brand or your personality seeking. Just quickly click on restore default style if you want to change it back to its original formatting social media links. These are Facebook, Twitter, YouTube and LinkedIn. You can also add in instagram here, or if you don't have any of these channels, you simply just remove the U. R. L here and that is now removed it from the social links at the bottom here. So this is so easy to create. In my opinion again, we have the different templates up here again. You want your template to match your brand or personality or how you want to represent yourself. But for now, let's keeper on the original email signature. Okay, so what you gonna do now is click on, apply your signature. You're gonna click on copy signature to clipboard, and then we're gonna head back over to dream l We're gonna go back into settings. We're gonna scroll down to the email signature, and then you're gonna paste what you copied to your clipboard, and there we have it. That's how easy it is to create your own email signature using the free email signature generator. Now you need to remember to save this down. Now, if you click on composed here, you can see the email signature in your email when you create a new email. So again, a really powerful way of creating your own email signature. I recommend you do this. If you're an entrepreneur, we have your own business and you don't already have an email signature. But even for your personal emails. It still works. You still want to represent yourself in a personal way. Onda. We miles look more professional with a professional signature. So thank you for listening on a hopeless has been useful. 36. Thank You Message: thank you so much for taking the course. I hope it's added a lot of value. The features in this course of help me for out my professional career. It's made my email productivity improved. No end. So if you haven't already implemented to features I've taught you in this course again, I recommend you drop down your pain points. What? You want to get out this caused before you actually implement the features I teach Now, you really need to adapt the things I teach to your own personal circumstances. I'm sure where the things I've taught you, your more than capable of doing that now. So again, Thank you so much again. If you have any questions, feel free to reach out to me on again if you don't want leaving me a review that helped me out so much. Thank you guys.